Meeting Minutes

2011 December Quarterly General Meeting Draft Minutes

2012-02-09T15:46:00.000-08:00

CBPOA Meeting Minutes-December 07 2011

WELCOME! (Mark) Christmas Party to follow: 25 present

GUEST PRESENTATIONS:SAFETY (Bert Paquet)
OUTCOME: Bert unable to attend – information provided by email
Post meeting email from BP: “You can update the attendees by telling them that I have recently met with Colleen and Jacki from the Surrey Crime Reduction Strategy, and continue to plan for a meeting in the early new year involving the relevant stakeholders (including your association) that will assist us in developing a Crime Prevention strategy that will have the best impact on the issues affecting your community.”

EMERGENCY ACCESS AND WHISTLE CESSATION (Jaime Boan)
Emergency Access: Options and shortlist provided at the previous meeting; Crescent Road underpass selected – with 2 lane everyday access.
Challenges: GVRD sanitary main relocation 2M$, railway requirements.
Commitment: developing Terms/Reference, cost estimates.
Whistle Cessation: End of January assessment goes to Transport Canada and Railway companies. Lengthy process anticipated; 1 – 3 year resolution expected.
Q: Did White Rock have to go through the same process? Their request went through almost immediately.
A: Jaime will follow up; the distinction is that ours is a vehicle vs. a pedestrian crossing in White Rock
Clearances were reviewed – will be sufficient for a fire truck.
Q: City of Surrey requirements?
A: Must consider powerful legislation for railway companies.
Q: Timelines?
A: Early in new year to consultant so next level of study will likely occur in the Fall 2012.
Q: Relocation of railway?
A: Too expensive; would require railway interest to pursue. Comment Increasing numbers of trains.
Q: Flexibility in use of whistle volume?
A: Discretion of engineer
OUTCOME: Mark to Invite Jaime back in June to provide an update. Offer of assistance from CBPOA

PREVIOUS MINUTES
Minutes of last meeting: Moved with no amendments (Karen MacPherson); Seconded (Brian Lauder)
OUTCOME: Minutes approved and to be entered onto the CBPOA Blog by Joanne

BUSINESS ARISING
1. Maple Street Pump Station – not discussed
2. Beecher Place disturbances: gates, signage, community policing, curfew change suggested – see below

COMMITTEE REPORTS

Treasurer: Malcolm Stewart Attached report $40,178.10 net position
Moved Jim Mason; Seconded Brian; all in favor
Membership Reports: Bruce Friesen Attached report. Acknowledged all canvassers as a strong, enthusiastic and welcoming team; 392 members, a bit ahead of last year . Half have signed up for 2 years. Revenue from membership $4500.00 Thanks to all members! Moved Margo Thomson; Seconded David Grant; passed
Green Committee: Sustainability: Leanne Mason; Wendy Wulff (Micky Rogers absent). Bob Costanzo is keen to move ahead with making Crescent Beach the Greenest place on earth.
- Three big bellies for garbage and recycling with GPS and solar powered. Want to install more in Crescent Beach in the spring after an assessment to determine the appropriate number. Will remove the old ones.
- Hoping to install “no idling” signs at train crossings.
- Merchants are keen to use recyclable items.
- City will trial picking up recycling for “residential”/ businesses. (where tenants reside with their business location) - City will trial picking up recycling for “residential”/ businesses. (where tenants reside with their business location) New waste contract Oct 1st.
- The four on this committee meet regularly and want to liaise with executive –Seeking input from nearby associations.
OUTCOME: Plan to increase liaison between this committee and the executive. Mark to invite in January
New waste contract Oct 1st.

NEW BUSINESS

SMART METERS– Brian concerned about them being “foisted” on us. Lack of information, etc. Handouts were distributed to homes and he read the headings. He attended a meeting with Hydro representation. Concerned citizens attended.

BLACKIE SPIT PARKING– will occur in 3 phases. Meeting held involving CBPOA, Swim Club, Sailing Club – feedback – maximize the parking is proposed to the engineers. Start phase 1 work in Spring/Summer 2012. Question about drainage from Brian; engineers will need to review this.

Leanne Mason raised the DOG BYLAW issue. Parks dept willing to look at a change if enough CB residents in favor. Compared to other municipalities – variable bylaws. Is access between 6 – 10 AM possible? Enforcement might be difficult. More information neede re sustainability in managing dog waste. CB is family friendly and natural environment must be considered. Raising the issue – vote was held 3 – 4 years ago.
Q: Different rules on walkway vs. beach (federal jurisdiction).
A: City may lease beach from federal government and would reduce dog access.

BAYVIEW SPEED BUMPS –speed bumps on Bayview approved and in City’s 2012 budget. Hopefully install spring and will evaluate. May extend to McBride.
Q: Flashing light 30 km; could vehicle speed be noted too?
A: This is still up for debate but we can support this request and bring it forward.

MEETING WITH ALEXANDRA NEIGHBORHOOD HOUSE ~ crime issues. Working to develop a closer relationship and they will become members. Plan to present their roles and function to CBPOA.

CRIME – Meeting was held with the City and RCMP. Will be invited back in March. Canvassed community to identify victims of theft, etc. Impact statement developed and will be posted (not available tonight). It Takes a Village – ~ 60 letters came back with common themes – a way of life.
Fear (caution at night and with exploring the neighborhood, walking past groups of young people; lights on and “inviting” retaliation if RCMP called);
Motivation to call for help;
Anger “enough is enough” and changed perception re alcohol with, less tolerance;
Recommendations for prevention (road checks, prominent signage, community police location). Sent to the judge this week and it will be read if the youth are found guilty, by the judge and crown council, and to the City.
Meeting Block Watch at Westminster House (Brian).
Discussion of Eric’s incident – very frightening.
Eric - thanks to the community for the response.

DONATION – A $5 gift certificate was provided from Hooked for everyone. Esquires kindly donated the coffee this evening.

Adjournment: Moved by Karen MacPherson; Seconded by Margo Thomson. Meeting adjourned at 8:25.

Blackie Spit Preservation Society AGM held (David Grant) Minutes to be produced by David.

Annual Christmas mingle followed.

Next Meeting: March 7, 2012, 7:30 pm - TBA (as Beecher Place is under construction)

2011 October Directors' Report

2011-11-23T12:59:00.000-08:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

MINUTES OF DIRECTORS MEETING ON SUNDAY OCTOBER 23, 2011 – 9 AM

ATTENDEES:

Mark Nelson – President
Karen MacPherson – Past President
Erik Seiz – Vice-President
Malcolm Stewart – Treasurer
Bruce Friesen – Membership
Barb Armstrong - Co-secretary
JoAnne Cook - Co-secretary

AGENDA ITEM:

1. HSBC UPDATE
Malcolm Stewart provided us with an update as to the status of CBPOA’s HSBC account. It is recommended that a third CBPO Director, in addition to Mark Nelson and Malcolm, are on file with HSBC with signing authority. Erik Seiz is the proposed Director to have this authority. Malcolm will update HSBC and provide them with Erik Seiz’s name and have him added to the account

2. WHISTLE CESSATION
Malcolm updated the Directors as to the status of the Whistle Cessation. In his words, “We are awaiting a decision on permanent access. The City has committed to move forward with cessation should:
• the decision on access be delayed beyond the end of October
• the access decision is made by will not be implemented for more than 2 years
• the access provided does not eliminate one or both of the crossings.

In the meantime, City staff has presented a recommendation to Council around whistle cessation at crossings in the Roberts Bank corridor and referenced the Crescent Beach cessation in as much it would be pursued in due course”.

3. TRAFFIC CALMING ON BAYVIEW STREET
Traffic calming on Bayview St., in the form of speed bumps, has been approved by the City of Surrey and is going forward. The project is planned in the City’s 2012 budget with projected installation the Spring of 2012.

A brief discussion followed, by the Directors, regarding general traffic calming in
Crescent Beach. Noted areas of concern are:
• McBride Ave. at the Crescent Beach Swim Club
• The entrance/exit pathway to Dunsmuir Gardens

3. PARKING LOT AT BLACKIE’S SPIT
There will be a meeting hosted by the City of Surrey - Engineering on Wednesday October 26 regarding the paving of the parking lot at Blackie’s Spit. Mark Nelson
will attend on behalf of the CBPOA to provide requested input on this project.

4. CRESCENT BEACH COMMUNITY SAFETY MEETING
The Crescent Beach Community Safety Meeting took place on October 11, 2011. Malcolm Stewart attended this meeting in addition to members of the Alexandra Neighbourhood House, City of Surrey and Surrey RCMP. Malcolm provided the CBPOA Directors with the following information with regards to the agenda item of Beecher Place and its rentals. The discussion included the changing of the curfew time at the facility, reviewing the signage on the building’s exterior and a gate/chain closure for parking lot at the curfew time.

At this point, the following action has taken place at Beecher Place:
• temporary signage is in place on the exterior of the facility (to be replaced by more permanent signage in the near future)
• The caretaker and security have begun “early intervention” with the facility’s renters. This includes the above noted persons going to the facility at 10:30 pm to prepare them for the 11:00 pm curfew.

5. FEEDBACK FROM COMMUNITY IMPACT REPORT
Erik has completed a Community Impact Report and will forward to the CBPOA Directors and request feedback. Upon completion of this, a final copy will be forwarded to appropriate City of Surrey contacts including Parks, By-laws as well as the RCMP. This report will be read to the CBPOA Membership at the December 2011 General Meeting.

6. DOGS ON BEACH
Mark Nelson was approached and met with a CBPOA member with regards to the current Dog by-law in place at Crescent Beach. The Directors’ discussion of this issue was pertaining to the past history. Mark Nelson will canvas the City of Surrey as to their perspective on this issue and report back to the CBPOA Directors and the Member.

7. CRESCENT BEACH SIGNAGE
Malcolm Stewart has contacted Tim Neufeld of the City of Surrey – Parks, and will set up a meeting with Tim, Malcolm and Erik Seiz to further explore options of improving the signage in the Crescent Beach Area – primarily on the beach pathway.

8. GARBAGE CANS
The feedback on the new solar garbage cans was very positive amongst the Directors. Mark will follow up with the City of Surrey to obtain the results of their audit which was to be conducted at the end of August with regards to the new, trial garbage cans.

9. DECEMBER MEETING
Agenda items for the upcoming December CBPOA meeting included the following:
• Emergency access update
• Community Impact Report
• Corporal Bert Paquet will address the membership regarding crime and safety in Crescent Beach
• Recognition of the individuals in the membership who canvassed Crescent Beach for new/updated memberships as well as those individuals who deliver the information.
**NOTE FOR DECEMBER MEETING:
Cathy Stewart will fill in as the Secretary for the December CBPOA General Meeting as both Barb Armstrong and JoAnne Cook are unable to attend.

10. MISC. ITEMS
• November Meeting
Mark will get back to the Directors with a date for the November meeting.
• Membership List
Bruce Friesen will update the CBPOA membership list which entails transferring
Members of CBPOA “to” e-mail as their main contact.

2011 September Quarterly General Meeting Final Minutes

2011-10-04T12:51:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

MINUTES OF THE SEPTEMBER 7 2011 QUARTERLY GENERAL MEETING
7:30 PM AT BEECHER PLACE

SPEAKER:
The President Mark Nelson opened the well attended meeting and introduced
Carrie Baron, Surrey Drainage & Environment Manager who brought us up to date on:
1. New Maple St. Pump Station. ( state of the art – fish friendly – cost 2.5 -3 million) Open house in Oct to show plans. Tender in January, work to start in late summer 2012.
2. New Drainage Piping in low areas of the village. Surrey budgets to do a bit each year. An archaeologist is required at all digs.
3. Sea Level Change – Surrey is looking for a realistic projection of rising sea levels in the next 100 years. Currently .67 to 2 metre surge and rise is predicted. Dikes will have to be raised in future years. (Boulder dike at south end of beach was built to height of 3.6 metres in 2002) King tides in December and January combined with storms can create big surges and flooding. FYI – Due to sand movement and storms the beach in 2002 was one metre higher than in 1985.
4 Tsunami risk. With a close regional quake there is a prediction of the possibility of a 2 metre wave. No mention of velocity.
5 Liquefaction resulting from an earthquake and/or tsunami is a definite possibility due to our sand base which, if saturated, would lose strength.
6. Landslides. Surrey has prepared a pamphlet to be distributed to homeowners and developers involved in hill top properties above the railroad tracks. It outlines procedures for stabilizing the banks with proper drainage and landscaping. Attempts to limit tree cutting are being made.

MEETING MINUTES of the July 6,2011 Quarterly General Meeting: Moved Don Sinclair. Second Barbara Shillinger that minutes be approved as circulated. Carried

TREASURER’S REPORT : Malcolm Stewart gave the financial statement as of Aug 31 2011 – Chequing $3,771.06 Term Deposits $37.822.53. An $80 transfer to the Blackie Spit Society is pending.
Moved Margot Thomson, Second Jim Mason that the Treasurer’s report be accepted. Carried.

MEMBERSHIP REPORT: Bruce Friesen reported that canvassing is ongoing with good results and new members. To date 250 active members confirmed with a target of 400 to be reached later this fall.
Moved Cathy Stewart, Second Christie McConkey that the Membership Report be accepted . Carried

COMMUNITY SAFETY REPORT: Erik Seiz

On August 29 2011 at 4 pm the Directors met with Surrey Councillor Barinder Rasode, RCMP Corporal Bert Paquet, Mgr Operations for Bylaws & Licensing
Rick Bamford, Mgr Crime Reduction Strategy Colleen Kerr, RCMP Community Safety Officers Susan Caley & Amar Gill. Crescent Beach residents, Trevor & Caroline Roberts who live next to Beecher Place also attended to make a presentation regarding constant disturbances, bylaw and curfew infringements in the Beecher Place vicinity.

Discussed at the meeting:
REACTION STRATEGIES
- Encourage residents to call the RCMP non emergency line 604 599 0502 anytime they are aware of unusual activity, rowdiness, fights or have experienced theft or damage to their property. Call 911 for crimes in progress. The police want and need to know about our problems in order to dedicate manpower to our area.
- Block Watch – one being established with Bayview residents headed by Monica Donetti-Ross & Deb Swartz. If other streets are interested the Surrey contact is Pat Leblanc who will help to train & set it up.
-
PREVENTION STRATEGIES
- New specific signage such as “Park Closed at Dusk”
- New signage on doors of Beecher Place Hall noting hour of closure.
- Consider adding gates to close Beecher Place parking lot at curfew.
- Increase in Road Blocks and enforcement during the summer (especially May June graduation weekends) to discourage beach partying.
- Foot & bike patrols in summer
- Possibility of a police or community policing storefront office at Beecher Place during summer months.

BEECHER PLACE
As part of a Prevention Strategy to reduce the disruption caused from time to time by users of Beecher Place and as an outcome of the August 29,2011 meeting with the City and RCMP, the following motion was introduced by Malcolm Stewart.
Moved: Erik Seiz Second: Don Sinclair
That Surrey in co-operation with Camp Alexandra be asked to change the Beecher Place curfew from 11 pm to 10 pm as it is located in a residential community and to visibly post hours of operation and contact numbers.
Carried

WHISTLE 24 HOUR CESSATION (except in an emergency)
Malcolm Stewart will meet next week with Councillor Judy Villeneuve and Jaime Boan to discuss the whistle cessation process. As part of that process, the following motion expressing community concern was introduced by Malcolm Stewart
Moved: Nancy Milner Second: Jim Mason
Whereas : rail traffic through Crescent Beach has been steadily increasing and the resulting increase in the frequency of train whistles is a significant disruption to the well being of the community
Then be it resolved that the CBPOA requests the City of Surrey to pursue whistle cessation with BNSF at the two level crossings located within Crescent Beach.
Carried

SPEED BUMPS ON BAYVIEW
Nancy Milner thanked Malcolm Stewart for his efforts to make them a reality.

DISASTER PREPAREDNESS
Margot Thomson advised that reports will be accessible on the CBPOA website.

There being no further business
Motion to adjourn Don Sinclair, Second Christie McConkey. Carried. 8:50 pm

Next Quarterly Meeting & Christmas Party ( bring an Appy)
7:30 pm Wednesday December 7, 2011- Beecher Place

Pres Mark Nelson 604 531 4999
Past Pres Karen MacPherson 604 535 5938
Vice Pres Erik Seiz 604 538 7127
Treas. Malcolm Stewart 604 541 9004
Membership Bruce Friesen 604 292 1854
Sec JoAnne Cook 604 538 0503 and Barbara Armstrong 604 733 7767

2011 August Directors' Report

2011-09-05T21:02:00.000-07:00

CRESCENT BEACH
PROPERTY OWNERS’
ASSOCIATION

Minutes of Directors’ Meeting Saturday August 20 2011 9 am
All directors present.

1. Block Watch - Bayview resident, Deb Swartz, has arranged a meeting with RCMP Community Safety Officers Susan Caley and Amar on August 25 2011 at 5:45pm to discuss establishing Block Watch on Bayview St.
Malcolm Stewart and Erik Seiz will attend.
2. It Takes a Village - Karen MacPherson will draft a message to email to members early in the coming week asking residents to “tell their story” relating to criminal or disturbing incidents that have affected them and also asking for suggestions for solutions and deterrents. Input requested by Sept 1 in order to compile a report for presentation at the Sept 7 General meeting.
3. Assault on Aug 12 - Following up on Councillor Rasode’s offer to meet with us Mark Nelson is requesting a meeting of the directors with her, the RCMP and Bylaw Personnel and Surrey Crime Prevention officer Colleen Kerr next week to discuss ways to deal with the increased theft and violence at Crescent Beach. This discussion will be reported at the Sept 7 GM
4. RCMP will be invited to attend the Sept 7 meeting to report on short and long term strategies for reduction of crime & violence in our area.
5. Bayview St traffic calming: Nancy Milner obtained the necessary 10 signatures to start the procedure for speed bumps. Surrey will now send the plan and a ballot to each household on Bayview. 50 % approval is needed to proceed.
6. Surrey Drainage & Environment Manager Carrie Baron will attend the Sept 7 meeting to brief members on the drainage project. She will be asked to explain the potential for liquefaction in a disaster.
7. Night time train whistle cessation – Discussion took place with Transport Canada,
Bob Campbell, Councillor Judy Villeneuve, residents Gail Terry and Brian Lauder
regarding the process to achieve this. The directors agreed that further consultation be deferred until late Fall pending the anticipated Transportation Committee review scheduled for October, followed by recommendation to Council of a proposed and costed Emergency Access Solution.
8. Antique Car Show: The Crescent Beach Invitational Sept 3 at Blackie Spit Park.
9. Karen, Erik, Malcolm & Bruce met with MP Russ Hiebert August 10 at 2:30 pm
to familiarize and discuss with our MP those Crescent Beach issues that relate
to the Federal jurisdiction and to acquaint him with our active organization.

THE NEXT CBPOA GENERAL MEETING – SEPT 7, 2011 – BEECHER PLACE – 7:30 PM

2011 Annual General Meeeting Draft Minutes

2011-09-05T20:48:00.000-07:00

CRESCENT BEACH
PROPERTY OWNERS’
ASSOCIATION

MINUTES OF THE 2011 ANNUAL GENERAL MEETING
7:30 pm JULY 6 2011 at BEECHER PLACE
...meeting originally scheduled for June 1st 2011... notice of change given by email & delivery.

Meeting called to order by Mark Nelson, President

Minutes of the AGM July 7 2010 – Motion to approve as circulated Gail Terry seconded Mickey Rogers, Carried.
Treasurer’s Report – Malcolm Stewart – attached
Motion to approve Treasurer’s Report - Brian Lauder,
Seconded Trevor Roberts, Carried.
Membership Report – Bruce Friesen – attached
Motion to approve Membership Report - Steve Chitty,
Seconded Bob O’Brien, Carried.
Appointment of Two New Directors to fill vacancies
Vice President – Erik Seiz Co-Secretary JoAnne Cook

CBPOA Directors 2011 – 2012

President - Mark Nelson
Vice President - Erik Seiz
Past President - Karen Macpherson
Treasurer – Malcolm Stewart
Membership – Bruce Friesen
Co-Secretaries – JoAnne Cook & Barbara Armstrong

Motion to Adjourn meeting – Nancy Milner, Seconded- Bob Abernethy, Carried.

Click HERE to view the AGM reports.

ANNUAL GENERAL MEETING of the BLACKIE SPIT PRESERVATION SOCIETY
Postponed to a later date.

2011 July Quarterly General Meeting Final Minutes

2011-09-05T20:41:00.000-07:00

CRESCENT BEACH
PROPERTY OWNERS’
ASSOCIATION

MINUTES OF GENERAL MEETING Wednesday July 6 2011
Beecher Place 7:30 pm

City of Surrey representatives attending the meeting:
Councillor Barinder Rasode, Transportation Planner Mana Daniwall, Consultant Bernard Abelson, Road Maintenance Rob Costanzo, Manager of Parks Tim Neufeld, Deputy Fire Chief Dan Barnscher. Unable to attend due to stop traffic protocol Councillor Linda Hepner.

Mark Nelson, President, welcomed Councillor Barinder Rasode who briefed the
well attended meeting on Programs underway to address issues of South Surrey and Crescent Beach in particular:
- Sustainability programs, quality of life for individual neighbourhoods, beautification projects (ie the Semiahmoo Library green wall) are addressed in brochures -“Investing in our City’s Future – Build Surrey Program” and “Improving the quality of life in South Surrey”. We understand these are available upon request.
- The Councillor said working with the CBPOA has been “good”.
- Traffic Calming on Bayview – plan has been developed to be presented to residents.
- Bus Stop on Sullivan – the Councillor has requested clearing of foliage and possible relocation.
- Train Whistle night time cessation – the Councillor did not think the City was in a position to work on it now but will revisit it after emergency access dealt with.
- Two major slides on tracks. To avoid future problems City staff will ensure the development process addresses these problems. There is a corporate report which can be accessed on line. A brochure is being prepared to advise private property owners of practices to be followed to ensure bank stability.
- Community Consultation – several meetings with community associations this year produced a Consultation Principles Document which will go to Council for approval.
Comments from the floor:
Brian Lauder has catalogued the mudslides on tracks in our area – most had drainage pipes running down the slopes. He heard BNSF is considering a second track. Councillor Rasode will look into that.
Gail Terry stated that many years ago Transport Canada was consulted and stated that crossings that are up to code can have whistles eliminated. ( reference - Panorama Ridge, White Rock) Councillor Hepner - in charge of Economic Development- one to approach on this matter.

PRESENTATION – EMERGENCY ACCESS OPTIONS
Mana Daniwall, Transportation Planner, Surrey Engineering and Bernard Abelson, ISL Consultant presented a short list of access solutions.
Permanent – emergency Temporary – emergency only
and public access
1. Crescent Road Underpass - 3 M .7M
- 2 lane underpass
2. Crescent Road Overpass- 7.5 -8.5 M n/a
- would need 7.5 metre height clearance
3. Marina (trestle) underpass n/a .9M
- could be difficult working with BNSF
“Shortlist Option 1 Underpass at Crescent Road has been identified as the most suitable of the three shortlisted options to evaluate further.” Findings will be put before the Transportation Committee in the Fall.

BEACH GARBAGE
Committee headed by Mickey Rogers and Leanne Mason
Members: Janice Iverson, Wendy Wulff
This hard working committee has done a great job.
The City has responded to their report on excessive litter near and on the beach :
Passionate PRESENTATION by ROB COSTANZO , Surrey Road Maintenance, on the wonders of recycling. Starting with goal set in 2010 of 70% waste diversion, Oct 2012 will see the beginning of food waste collection. Another goal is then to convert yard and organic waste into gas.

Crescent Beach Garbage Pilot Project - first a study of beach waste will be done, then beach themed wrapped Big Belly Solar Recycle & Garbage Receptacles will be placed at the foot of Beecher, Sullivan and at Blackie Spit. A remote device will indicate when container should be emptied. The City says this approach is “a necessity” as collection costs are escalating.
Comments from the floor:
Bruce Friesen asked if there could be community input after the trial period.
Dr Charles King said the unsightly garbage problem must be dealt with.
Moved by Gail Rogers, Seconded by Steve Chitty “that the CBPOA support the pilot project of beach waste management. Carried

GENERAL MEETING:
Called to order by Mark Nelson
Minutes : Moved Trevor Roberts, Seconded Erik Seiz that the Minutes of March 2 2011 be approved as circulated. Carried
Treasurer’s Report - deferred to AGM
Membership Report – Chair Bruce Friesen
Canvassing will be done in July and August and will include distributing the Emergency Preparedness Committee handout. Goal is 400 memberships. A few more canvassers would be welcomed for Agar/Gardiner/Gordon area and Crescent Rd /128 Ave/126 St.
Emergency Preparedness Update – Chair Margot Thomson
A team of 11 meets bi-weekly - Henry Wendel, Sally Stewart, Marg Gordon, David Hughes, David Grant, Mark Klassen, Jane Oldring, Jim Mason, Bob Poulton & Ben Nuttall-Smith. For work bees Marion Dyck, Helen Hunt, & Ron Sorenson.
Phase One is near completion. Awareness Brochures and whistles have been received by village residents. A more detailed Preparedness Information pamphlet will be delivered by membership canvassers. ( NB further to this - the directors would like to develop a link on the CBPOA website so that members may access the committee ‘s complete detailed reports and future plans)
A Geophysicist has moved to the area. Margot suggested we ask him to talk to us about land stability at Crescent Beach.
Crescent Beach Invitational – Pam Mahoney
Collector Cars and Motorcycles will be on display at Blackie Spit Park on Saturday September 3. Volunteers are needed .For more information go to Crescent Beach Invitational website.
New Business
Swimmer’s Itch - Bruce Leighton at SFU is researching Swimmer’s Itch and working on a handbook.. He is interested in any cases that may have occurred this summer.
Please let Mark Nelson know and he will pass it on.
Car Engine Pollution; Moved by Dr. Charles King, Seconded by Sally Stewart that we ask the City to put up Turn Off Engine (while waiting for trains to pass) signs at the two crossings.Carried
Motion to adjourn - Steve Chitty, seconded Pam Mahoney. Carried

NEXT QUARTERLY MEETING WEDNESDAY SEPTEMBER 7 2011
Directors as of July 6, 2011: Pres Mark Nelson 604 531 4999 Past Pres Karen Macpherson 604 535 5938
Vice Pres Erik Seiz 604 538 7127 Treas. Malcolm Stewart Membership Bruce Friesen 604 292 1854
Sec. JoAnne Cook 604 538 0503 & Barbara Armstrong 604 733 7767

2011 May/June Directors' Report

2011-07-02T14:53:00.000-07:00

CRESECNT BEACH PROPERTY OWNERS’ ASSOCIATION

Directors Meetings Sunday May 15 & June 12 2011

Report of Meeting with Surrey officials:
April 20 - Pres. Mark Nelson & Treas. Malcolm Stewart met with Councillor Rasode & Surrey Traffic Engineer Jamie Boan:

- city developing plans to pave area across from Blackie Spit Park (beside CBSC)

- city prepared to install traffic calming (speed bumps) on Bayview ...First step – petition signed by 10 residents – then a canvas to get 90% approval. Malcolm Stewart & Nancy Milner working on this.

- dangerous location of bus stop on Sullivan brought up again. (Malcolm will take photos to illustrate problem)

- suggestion that we plan an official opening of Blackie Spit Park

- city exploring options for more toilets near the Sullivan end of the beach.

- slope stability issues discussed – continual erosion – no easy solution.

- city would like its jurisdiction over the beach front to extend beyond the high tide line and is contemplating approaching the Federal Gov’t for this.

Other issues discussed by directors:
- temporary solution to dearth (!) of beach toilets near The Point - post a map of nearby public toilet locations at foot of Sullivan ?

- train whistles at night – costly safety provisions to eliminate them – Malcolm to ask Jamie Boan to start lengthy application process.

- Beecher place needs painting!
- Beach groins along the Front need repair. Mark will contact Carrie Baron.

- The Beach House Theatre project is on hold. Several environmental groups are concerned about the impact to the habitat ( ie voles). Mark will contact Tim Newfeld to get clarification to clear the way for groups & events in future.

Mickey Rogers & Leanne Mason have been working diligently with the City regarding beach recycling. Directors discussed City’s proposals and will suggest a pilot project.

- Letter will be sent to our MP Russ Hiebert asking for a meeting with some of our executive to discuss local issues.

2011 April Directors' Report

2011-05-06T15:02:00.000-07:00

CRESCENT BEACH
PROPERTY OWNERS’
ASSOCIATION

Directors’ Meeting April 9 2011
Report by members of the Disaster Preparedness Committee – Margot Thomson, Bob Poulton & Henri Wendel:
1. Henri is designing an Awareness Introduction for May/June drop off.
2. “Stop & Talk” door to door canvas planned to tie in with membership renewal July onward. It will distribute detailed information on how to prepare and what to do. Bruce Friesen. Membership Chair will work with them on the delivery.
3. Committee may have a booth at Camp A’s May Festival to hand out pamphlets and lay out what should be in a preparedness pack.
4. Bob outlined their idea for Block Reps – “Blockheads” - still tentative.
Costs of 400 Awareness Introduction Brochures $148, 1000 colour Brochures $275 and 400 50 cent whistles (plus taxes) were approved.
Plans underway for a laminated wall mount check list for each household.

It was agreed that Erik Seiz work with Malcolm Stewart to create a CBPOA
sub gmail for Disaster Preparedness & Planning communications...
AND to develop a generic CBPOA Business Card with a gmail address .

Margot mentioned that there would be a Disaster Preparation Open House on Sunday April 10 at Ocean Park Community Hall. (Addendum to directors’ mtg: Pam Mahony attended, Barb Armstrong dropped by. Found a lot of pamphlets prepared by Surrey which they could supply for CBPOA‘s use – alerted Margot)
NB Websites: www.getprepared.gc.ca has posted May 1-7 2011 as National Emergency Preparedness Week. Also www.surreyemergencyprogram.surrey.ca

Meetings with Surrey:
Mark Nelson ,Karen Macpherson & Malcolm Stewart met March 9th with Councillor Rasode .( Mayor Watts unable to attend) Issues outlined in March Minutes were discussed. A follow up 2 hr meeting April 8 with all emergency exit stakeholders outlined progress to date regarding pedestrian and vehicular access. An analysis and costing of 3 proposals will be put to Surrey Transportation Committee in June. CBPOA expects to be kept informed. It is anticipated that the report will not go to Council until late in the year. Next meeting with C. Rasode and Engineering set for April 20.

Stop Train Whistles at Night – Karen will contact Brent Herridine, Transport Canada.
( There is a precedent – White Rock has no night time whistles.) This is a growing problem due to increase in trains.
Beach Area Recycle – Mickey Rogers and Leanne Mason have met with the City and talked to every local restaurant regarding recyclable/ decomposable takeout containers - asking what they use. We look forward to their report.

NEXT QUARTERLY MEETING & AGM –WEDNESDAY JUNE 1 2011

2011 March Quarterly General Meeting Final Minutes

2011-03-12T22:04:00.000-08:00

CRESCENT BEACH
PROPERTY OWNERS’
ASSOCIATION

DRAFT MINUTES of QUARTERLY GENERAL MEETING held
MARCH 2 2011, 7:30 pm at Beecher Place

President Mark Nelson opened the well attended meeting by introducing Laurie Joyce of HY Engineering representing the Owners of the C4 zoned commercial property at 12171 Sullivan St. who may apply for a change to CD zoning in order to expand the usage of the existing building to make it more attractive to potential buyers. They want community input. The owners are thinking of Martial Arts, Medical Clinic, Bakery, or Coffee Shop. The members suggested Bakery Deli, Grocery Deli ( no grocery store in the village), Barber Shop, Artists Studios, Professional Services or Residential. Property owners would be notified of a Public Hearing to change the zoning. The CBPOA is supportive of a positive development.

MINUTES OF Dec 1 2010 General Meeting Motion: Karen Macpherson, Second: Bob O’Brien, that the Minutes be approved as circulated, Carried

TREASURER’S REPORT
Income since July 1st 2010 - $3,086.91
Expense - $2,473.36 ( largest component - the entrance sign)
Balance as of January 31st 2011 - $37,324.71.

Emergency Exit Study – the City will make a presentation at the June meeting when the study is further along.

Emergency Preparedness - Margot Thomson reported that the committee is meeting twice a month to cover the workload. They have a Chief of Operations and are looking for a
co-C of O to help coordinate 6 response teams and need more volunteers (22 at present). An information pamphlet and a questionnaire are being prepared for a door to door canvas.

Traffic Calming - The President gave Malcolm Stewart’s report:
There are two hurdles for traffic calming to be installed. First, the need for calming has to be supported by data ( not the number of vehicles, but the percentage of vehicles speeding). Second, the majority of residents impacted have to agree on the installation. The City is willing to look at traffic calming for Bayview, Beckett and McBride from Sullivan to Blackie Spit. Malcolm will organise a survey of the residents involved asking if they support speed bumps and then forward the results to the City.

Further traffic discussion: Jane Wright expressed concern re the number of buses, often empty, that travel and wait in the village. As it is the end of a run and residents need this service it appears to be an unavoidable inconvenience.
For speed control - lan Nichols suggested that a Digital Speed Monitor be mounted below the flashing 30 K sign at entrance thus alerting drivers of their current speed before they cross the tracks.

Beach Garbage & Recycling –
Mickey Rogers wants to promote the 3R Strategy - Reduce Recycle Reuse.
- There is a need to encourage food providers to use “green” take-out food containers.
- Pilot project -The new restaurant ”Hooked” will be using cornhusk containers and perhaps this will pave the way for other food outlets to go green.
- Better – larger? – recycle signage on the wire mesh baskets attached to existing beach garbage cans.
- More collection needed in the summer. Important to alert Surrey of the overflowing garbage cans problem at the beach and park on weekends.
- Mickey will work on this initiative. Helpers welcome.

March 9 Meeting with Mayor Watts & Councillor Rasode – The President outlined matters he and Karen Macpherson will bring forth: train issues, landslides, emergency exit study, additional washrooms ( temporary ones for the summer?), traffic calming, Blackie Spit Park
( and suggest that there be an opening ceremony celebration}.
With the unanimous approval of the meeting, Erik Seiz was asked to compose a thank you letter to Surrey complimenting them on the outstanding job they have done in developing
Blackie Spit Park. Letter to be delivered to the Mayor on March 9.

Train Issues – Ian Nichols is concerned with the increasing length of the trains.
Brian Lauder reported there have been 20 slides this winter between Crescent Beach & White Rock.

Blackie Spit Preservation Society – Dave Grant not present to report but Karen & Erik confirmed that it is reinstated as a charitable donation vehicle. Past intent was that 5% of annual dues be deposited in its account. This will be reviewed. Report in June.

New Business
Train Whistles Brian Lauder reported that he and Gail Terry are planning to contact The City and BNSF to express their frustration with the lack of response to ongoing requests for limiting the use of train whistles to daylight hours. The loud intrusive noise throughout the night is very disturbing...and that is an understatement. They were asked to keep CBPOA informed of their actions.

Motion: Christie McConkey, Second: Brian Lauder that the meeting adjourn. Carried

Next Quarterly Meeting & AGM – Wednesday June 1 2011

Pres: Mark Nelson 604 531 4999 Past Pres: Karen Macpherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004 Membership Bruce Friesen 778 292 1954
Sec: Christie McConkey 604 531 4488 & Barbara Armstrong 604 733 7767

2011 February Directors' Report

2011-02-17T11:29:00.000-08:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION
February 2011 REPORT

PLAN TO ATTEND THE
Wednesday March 2 2011 General Meeting
7:30 pm at Beecher Place

The Directors met Feb 5 to discuss key issues to put forth at the meeting.
Proposed AGENDA

1. Emergency Exit Study update. Representatives from the City of Surrey will attend. We are asking that they provide questionnaires soliciting our opinions regarding their proposed options.

2. Emergency Preparedness – Margot Thomson to give update of her committee’s work.

3. Beach garbage & recycling – Leanne Mason & Mickey Rogers will be asked to present a proposal to deal with this.

4. Traffic Calming Devises – Malcolm Stewart will present the proposed survey to be sent out to the residents of Bayview and those on McBride between Sullivan and Blackie Spit.

5. Mark Nelson will outline topics to be discussed at the March 9 meeting with Mayor Watts & Councillor Rasode.
(Mark, Karen MacPherson & Malcolm Stewart will attend)
One of the concerns is the difficult communication with BNSF and the need for the same rules to apply to the stop train protocol for passenger AND freight trains.

6. Blackie Spit Preservation Society update.

2011 January Directors' Report

2011-02-05T08:24:00.000-08:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION
January 2011 Report

Re Emergency Access/Slope Instability
Mark Nelson ( Pres) sent an email to Mana Daniwall (Transportation Planner) Jamie Boan ( (Transportation Engineering) and Dan Barnscher ( Deputy Fire Chief) asking them to attend our March 2 General Meeting to report on progress made.
Mr Daniwall replied asking Mark to be involved in upcoming workshops with key stakeholders (City Departments & BNSF).

Mark emailed Mayor Watts & Councillor Rasode asking for a meeting to discuss the recent slides along the BNSF and other ongoing issues (emergency access, drainage, traffic calming, washrooms).
That meeting is now scheduled for March 9 2011

Mark emailed Dan Barnscher for a report on the recent issue of BNSF not following the Stopped Train Protocol.
Dan replied that Transport Canada is conducting an investigation and he will keep us informed.

Karen Macpherson(Past Pres) and Margot Thomson ( Chair Emergency Preparedness Committee) have established a protocol for dealing with responses to community concerns, issues, emails and the media. All issues other than Emergency Preparedness will be responded to by the President or Past President in order that there be one coherent voice that speaks for the CBPOA.
The membership will be kept informed.

Re Traffic Calming
After meeting with Engineering last fall, it was agreed that we survey the residents of McBride ( from Sullivan to Blackie Spit) and Bayview for their support of some form of traffic calming. Malcolm Stewart ( Treasurer & our always smiling survey organizer ) will prepare a survey to be delivered to the residents involved.

A Midsummer Night’s Dream...at Wickson Point , Summer 2011
Mark advised Dave Riely of the CBPOA’s unanimous support of this venture.

2010 December Quarterly General Meeting Final Minutes

2011-01-09T20:38:00.000-08:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

Date December 1, 2010

QUATERLY GENERAL MEETING FINAL MINUTES – 7:30 pm – Beecher Place

Directors in Attendance:
Mark Nelson – President, Karen MacPherson Past President, Malcolm Stewart Treasurer, Bruce Friesen Membership, Barbara Armstrong Secretary and Christie McConkey Secretary

7:30 pm The President Mark Nelson called the meeting to order

Because of time constraints for her Kerry Baron from Surrey Drainage Department gave a short presentation.
She related that the old pump station is 70 years old and needs to be replaced. There is funding in place for this and work should begin in 2011. The first priority areas for improving drainage will be Gilley/Kidd area and discussion with residents will occur before any work takes place. She will return in June with an update.

President Mark Nelson reported on November 1, 2010 meeting with Surrey Council Transportation & Safety Committee where he presented in response to a proposal regarding an emergency access under the trestle bridge at the marina. The City of Surrey is also working looking at access options in and out of Crescent Beach. To present this work was Bernard Abelson, Senior Transportation Engineer with ISL Engineering and Land Services who had been hired by the City of Surrey, Mana Daniwall, Transportation Planner with the City of Surrey and Deputy Fire Chief Dan Barnsher. They presented 12 different options that they are looking at, responded to questions and asked for input from members. There is no deadline for this and Surrey strongly noted this is very preliminary work.

Click here to view the table of options.
Click here to view the map of options.

Surrey did provide comment sheets and welcome input from the community.
Comments from the floor included moving the rail line inland.
It was reported that BNSF admits fault in recent train blocking the road access.
It was noted that Mayor Watts is pushing for action on the emergency exit.

QUARTERLY MEETING:

Adoption of September 1,2010 Minutes
Motion: Mark Nelson Second: Karen MacPherson, to adopt minutes of September 1st as circulated. Carried

TREASURER’S REPORT: Malcolm Stewart reported that the Chequing account held $3,482.05, the term deposit held $34, 405.00 for a total of $37,887.05

MEMBERSHIP REPORT: Bruce Friesen reported that as of December 1, 2010 there were:
390 total members
375 regular
14 associate
2 commercial

2009/10 had 376 total members
2008/09 had 359 total members

Revenue: $3050.00

Bruce mentioned that volunteer canvassers for summer 2011 are needed and would be warmly welcomed.

EMERGENCY PREPAREDNESS COMMITTEE:

Margot Thomson gave an enthusiastic report on the emergency preparedness committees workshops (5) attended by 42 participants. She related that they were information based primarily and stressed the importance of being prepared inside your home as well as “emergency kit” strategies.

SOCIETY ACT CHANGE

A resolution to change the bylaws to reflect current practises was proposed:
1. Annual dues go from July 1 – June 30.
2. The Association will hold its meetings at a time and place to be decided by Directors.
3. The Annual General Meeting of the Association shall be held at time and place as determined by the Directors but, in any event, must be held once in every calendar year and not more than fifteen (15) months after adjournment of the previous Annual General Meeting. The election of Directors of the Association will be held at each Annual General Meeting.

Motion to change: Jim Mason, Seconded Gail Terry, Carried

NEW BUSINESS:

A Surrey theatre group would like to have 5 performances of “A Midsummer’s Night Dream” in the park at Blackie’s Spit next summer. It is projected that 200 people would attend. The theatre company wanted to know if CBPOA would endorse this type of activity.

Motion to support: Lea Burbits, Seconded Hilary Burrill, carried

Mark thanked Carrie Ross for her flyer regarding the paint spill and the delivery of it.

We also offered thanks to Esquire Coffee for once again supplying coffee for our Christmas Party.

Meeting was adjourned at 8:45

2010 Fall Directors' Report

2010-11-22T20:36:00.000-08:00

October 5 7:30 pm : The executive met with Councillor Barinder Rasode at City Hall to outline our issues of concern regarding traffic calming, emergency exit, washrooms and building bylaws. The Councillor advised that she would set up meetings between us and the departments involved.

October 28 Malcolm Stewart represented us at the Community Consultative Group meeting which focused on recent auto break-ins and prevention strategies.

November 1st 1pm : Mark Nelson, Karen MacPherson and Margot Thomson made a strong presentation to the full City Council (Traffic and Safety Committee) regarding emergency exit strategies for Crescent Beach.

November 8 4 pm , We met at City Hall with Councillor Rasode and
Jamie Boan of Engineering Transportation.
-An independent study by ISL Consultants is now underway exploring options of emergency exit provisions.

-Traffic calming installations for the entrance to the Village, Bayview St and McBride St ( from Sullivan to Blackie Spit entrance) were discussed. We agreed to canvass the residents involved re proposed solutions.
Certain criteria must be met before any calming devices can be considered.

4:30 pm Don Luymes, Surrey Planning outlined to us the proposed secondary suite bylaw currently before Council. He also addressed the unique floodplain issues of Crescent Beach, heritage development concessions and land use issues.

-------------------------

2010 September Final Minutes

2010-09-20T10:18:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

Date September 1 2010
QUARTERLY GENERAL MEETING - 7:30 pm - Beecher Place
Directors in Attendance:
Mark Nelson- President, Karen MacPherson, Past President,
Malcolm Stewart, Treasurer and Barbara Armstrong Secretary

7:30 pm The President, Mark Nelson called the meeting to order

Adoption of July 7 2010 Minutes
Motion: Brain Lauder, Second: Cliff Adams, to adopt the minutes of July 7th as circulated. Carried

TREASURER’S REPORT: Malcolm Stewart reported that legal fees were paid to cover the official filing of the 2010 Annual Report of our Association and Blackie Spit Preservation Society to the BC Registrar of Societies .
Balance August 31 2010 : Current acct $1,966.72, Term Deposits $34,380.43 .

MEMBERSHIP REPORT: Submitted by Bruce Friesen - read by Mark Nelson.
Summary: Canvassing going smoothly with canvassers reporting similar success with renewals as in past years. To date he had received 47 renewals, 5 new members. Several canvassers’ files still to come. ( Many members renewed for 2 years in 2009 so are not reflected in these numbers).

SPEAKER re DRAINAGE ISSUES – Victor Jhingan, City of Surrey was unable to attend but reported to Mark that they have entered into first phase of work replacing the Maple St pump station.

BUSINESS ARISING from the July 7 2010 minutes

NEW SIGN AT ENTRANCE – in response to the President’s enquiry, Tim Neufeld reported that there were problems with the powder coating which has delayed installation – now due for mid September. He asked that the CBPOA honour its commitment to contribute $1500 toward this project. There has been a significant cost over run which the City will absorb and there will be a delay in landscaping around the new sign and in relocating the 30Km flashing sign (which, if left, will visually obstruct the view of the new sign) until funds are available.
After discussion it was agreed that the CPBOA will pay $1500 when the project is completed. We will request to be consulted regarding the actual relocation of the flashing sign. Suggestions in that regard – place it just before the entry to the marina road or just before tracks. Perhaps a speed bump would slow traffic ?

DISASTER PREPARATION COMMITTEE (DPC)
Margot Thomson, Chair of this committee, read parts of a draft brief to be presented to The City of Surrey Public Safety Committee on October 18th.
CBPOA has been invited to present its case for an additional emergency exit independent of the railroad. After the DPC meets next week to fine tune the brief, Margot will meet with Mark, Karen and Malcolm to prepare their team of four strategy of presenting to the City. (Power point was suggested) All Councillors are members of the Safety Committee. We hope they will appreciate the importance of arriving at a solution to ensure the safety of all residents and visitors entering and exiting Crescent Beach.

NEW BUSINESS

Don Sinclair informed the meeting that he and Ken Brookes have entered into negotiations with BNSF to acquire a 75’ lot that runs from the required setback at the McBride St rail crossing south to the existing residence on Maple St with east west boundaries from the tracks easement to Maple St.
A developer was interested in the property so the Sinclairs and Brookes stepped in with their offer. Their plans are to build ancillary buildings (garage was mentioned but clarification states that it includes workshop and storage) and a tennis court. Some trees (several are hazardous) will be removed.
Don asked for the Association’s support of the acquisition. If and when the property is acquired they will submit their plan to the City of Surrey and request a permit for their development.
Motion: Malcolm Stewart, Second: Joanne Friesen
...that the CBPOA support the acquisition of the BNSF property by the Sinclair and Brookes families. Carried

TRAIN ISSUES
Brian Lauder expressed concern that Amtrak is planning additional trains. He said there is talk of a fast train running along the coast and if so, he said, it must have its own corridor.

SAFETY, TRAFFIC, TRAIN ,WASHROOM CONCERNS
It was suggested that the executive ask to meet with our Community Association Liaison, Councillor Barinder Rasode, to discuss issues unique to Crescent Beach. The President will try to arrange this in the near future.

There being no further business
Motion: Duncan Mackenzie Second: Karen MacPherson... that the meeting adjourn. Carried 8:15pm

NEXT QUARTERLY GENERAL MEETING ( and Christmas Party)
WEDNESDAY DECEMBER 1ST
7:30 pm Beecher Place

Pres: Mark Nelson 604 531 4999 Past Pres, Karen MacPherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004 Membership Bruce Friesen: 778 292 1954
Sec Christie McConkey 604 531 8844 & Barbara Armstrong 604 733 7767

2010 August Directors' Report

2010-08-31T12:51:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

Minutes of Directors’ Meeting August 2nd 2010

Speeding Trains
Karen will contact Federal official to set up some radar checks on the tracks.
Traffic Calming
Mark will ask our community rep, Councillor Rasode, to forward Surrey’s regulations and requirements for the installation of various traffic calming devices. A committee will then be struck to work on meeting the conditions to facilitate installations that will slow down traffic. Whew! According to RCMP ... locals are often the ones speeding!
Vandalism
Residents have reported recent incidents of vandalism – thefts from garden, eggs thrown, cars blocking driveways.
Residents are encouraged to report problems by calling the RCMP
non emergency line – 604 599 0502
CBPOA Bylaws
Our lawyer (and former long time resident) Doug Hager will make some minor revisions to the bylaws to reflect current practises regarding meetings. These will be presented at a General Meeting for approval.
Showers at Blackie Spit and “The Point”
Good news – showers have been installed on Wickson Point at the entrance to Blackie Spit and at “The Point” foot of Sullivan.

Next GENERAL MEETING
WEDNESDAY SEPTEMBER 1st 2010 7:30 pm at Beecher Place

Agenda to include:
1. Current state of negotiations regarding a third (emergency) exit.

2. Victor Jhingan, City of Surrey, will be invited to present an update on the City’s current plans dealing with drainage problems at the beach.

Pres: Mark Nelson 604 531 4999 Past Pres: Karen MacPherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004 Membership: Bruce Friesen 778 292 1954
Sec: Christie McConkey 604 531 8844 & Barbara Armstrong 604 733 7767

2010 Annual General Meeting Final Minutes

2010-07-23T12:49:00.000-07:00

Crescent Beach Property Owners’ Annual General Meeting
8:20 PM. July 7, 2010 Beecher Place Crescent Beach

Director’s in Attendance
Karen McPherson Past President, Bruce Friesen Membership, Christie McConkey Secretary

Karen McPherson called the meeting to order at 7:50 pm. It was decided that a quorum was present.

Adoption of 2009 AGM minutes: Minutes were reviewed by Christie McConkey. Adoption moved by Ron Sorenson, seconded by Marg Gordon, carried

Membership Report: provided by Bruce Friesen. Total members 379, up from 360 in 2009, 369 in 2008. Regular members 366, Associate members 12, Commercial members 1. Revenue $4920.00. Members committed to 2010/2011 (2 year memberships) 189. Canvassers: 14.
Motion to Adopt: moved by Cathy Stewart, seconded by Brian Lauder, carried.

Financial Report: Prepared by Malcolm Stewart Equity = $36,711.00
Motion to Adopt: moved by Margo Thompson, seconded by Jim Gordon, carried.

Election of Officers: Positions up for nomination – Membership, VP and President. Mark Nelson (President) and Bruce Friesen (Membership) had agreed to let their names stand for a further term. No nominations were received from the floor. Mark and Bruce were reappointed by acclimation. The Vice President position remains vacant. Directors for 2010/2011 are:

Past President: Karen McPherson
President: Mark Nelson
Vice President: Vacant
Treasurer: Malcolm Stewart
Secretary (ies): Barbara Armstrong/Christie McConkey
Membership: Bruce Friesen

It was agreed by majority to stay with quarterly members meetings plus AGM next year.

Meeting was adjourned at 8:20 pm; moved by Ron Sorenson, seconded by Margo Thompson, carried.

2010 July Final Minutes

2010-07-23T12:46:00.000-07:00

Crescent Beach Property Owners’ Association
July 2010 Meeting

July 7, 2010 Beecher Place, Crescent Beach
Director’s in Attendance
Karen McPherson – Past President
Bruce Friesen – Membership Chair
Christie McConkey – Secretary

Karen called the meeting to order at 7:30 pm.
Adoption of June 2010 minutes: moved Ron Sorenson, seconded Marg Gordon, carried

It was agreed to defer financial and membership reports to the AGM

Updates:
Village Entrance Sign: Ground work has been laid and the sign should be up within the next two weeks. The old sign will not be able to be stored as previously arranged and it was decided by majority to move on.

Wickson Park: The project has moved on from excavation survey. The contractor’s will be starting the new park construction in August.

Margo Thompson spoke about the Phase II Disaster Planning Workshop. This is a workshop she will convene with Surrey regarding Neighbourhood Disaster Planning this fall. 26 people have already signed up so far. If interested contact Margo @ mthomson@shaw.ca
More information will be posted on the Website.

Beach Parties: There was a lengthy discussion regarding Beach Parties begun by Brian Lauder. Parties have been regularly occurring at the south end of the beach. Fires and alcohol and noise are a major problem for residents of Bayview and south Maple Streets. Some confrontations with drunken youth have occurred; police have attended and were treated disrespectfully by these youths, apparently emboldened by numbers and cohesion.
Residents want zero tolerance to alcohol or fires on the beach. Surrey regulations and signage state the beach is closed from Dusk to Dawn and we want this to be enforced.
Brian Lauder has written a lengthy letter to Mayor and Council in this regard.
RCMP has stated they wish to be called as soon as youth start arriving, to be apprised of the situation. The more volume of calls the more the problem will be addressed. ¬THEY DO NOT WANT PUBLIC INTERVENTION.
CALL 604-599-0502

Trains: Bayview residents observed a contractor clearing blackberry bushes near the railroad tracks recently. This contractor indicated this work was to improve the site lines going north from White Rock so the trains could speed up through Crescent Beach. 60 mph was stated. It was mentioned that up to 14-16 trains per day pass through and the residents’ understanding is that the maximum speed allowed is 30 mph. Resident’s observation has been the trains only slow for the trestle bridge and are often going faster than allowed.
Ian Nichols suggested we request Transport Canada to do random spotting with speed radar to assess this situation.
It was also suggested that we request the “greaser” be deployed to help lessen noise on the tracks.
It was mentioned that White Rock insures the area around the track and therefore has jurisdiction over rules regarding train speed.
Reinstating the Train Committee was suggested.
Next Step:
Karen has contacted the Mayor’s office, the MP’s office and the BNSF train master in Burnaby regarding the speed issue. The last assured 100% there was to be no change to allowed speed. Karen will request a meeting with the Mayor and other Stakeholders, and will bring further information back to next meeting.
There was discussion regarding speed bumps on Bayview. A resident asked if Surrey Engineering won’t supply can residents pay for one or two themselves.

Meeting was adjourned at 8:10 pm: moved Pam Mahoney, seconded Jim Gordon, carried

Next Meeting: 7:30 pm, Wednesday, September 1st, 2010 @ Beecher Place

2010 June Quarterly General Meeting Final Minutes

2010-06-20T18:27:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS ASSOCIATION

Minutes of GENERAL MEETING
WEDNESDAY JUNE 2nd 2010 7:30 pm at Beecher Place .

Mark Nelson, President called meeting to order and introduced
Owen Croy, Manager of Parks for Surrey.
...One of the many hats Mr. Croy wears is dealing with the film industry in Surrey.
Filming in Surrey
In 2009 – The City issued 40 filming permits with net revenues of 120,000 which were budgeted into general revenue.
At times the industry funds community amenities to compensate for disruption.
If we consider our area is being severely impacted we can approach the film company directly for compensation.
Surrey does not approve excessive filming or inappropriate filming ( story lines are vetted before permits are granted)
Mr Croy gave an update of projects in our area:
- the shower at The Point should be installed by early summer,

- Blackie Spit/Wickson Park in progress with basic elements to be complete by August. Irrigation and landscaping to be completed in the Fall.

- New Crescent Beach Entrance Sign – hopefully up by July

- New public washroom on Sullivan. The little park across from Camp Alexandra is owned by Camp A. Suggested that we approach them about the possibility of building a new facility there.

- Swimmer’s Itch – no more research planned by Surrey. No permits allowed to date to harvest the snails ( all under the control of Federal Depts of Fisheries& Environment) Suggested we ask for a limited trial in 2 or 3 key patches and will give us names to contact to explore this.

General Meeting commenced.

Minutes of March Meeting approved
Treasurer’s Report: Chequing Acct : $ 2,663.77 Term Deposits: $34,350.66
Membership: Bruce Friesen will be in touch with current canvassers. Anyone willing to help, please contact Bruce – 778 292 1954.

Proposed changes to bylaws regarding frequency of mtgs and date of AGM were presented as put forth in May Director’s Report sent to all the members.

Discussion; Bob Abernethy and Dave Grant proposed that a schedule of
General Meetings not be writ in stone but put forth at each AGM for the coming year. It was decided to consult with our lawyer Douglas Hager.
...As Doug will be away until the end of June, the actual resolutions will have to be deferred to a future meeting.
In the interim the proposal is to amend Bylaw 4.1 to read that membership will run from July 1 to June 30, to amend Bylaw 5.2 to change the timing of the AGM to the first Wednesday in June at 7:30 pm and to amend or delete Bylaw 5.1 to allow for flexibility in the timing of the General Meetings to be determined by the membership by vote at a General Meeting.

Emergency Preparedness - Presentation by Margot Thomson
“PROPOSAL: To set up a Disaster and Emergency Preparation Committee for Crescent Beach.”
After the presentation
Motion by Margot Thomson, seconded by Sally Stewart:
To form a Disaster Preparedness Committee for Crescent Beach to be chaired initially by Margot Thomson. Carried
Members interested in taking part in the workshops and/or joining the committee were invited to sign up after the meeting.

Speeding on the local streets
Difficult problem to solve. Attempts have been made to have speed bumps installed but year round high volume of traffic is required. Also there is the argument that emergency vehicles can be jeopardized by the bumps.
Members are encouraged to work on community awareness at this time.

Directors wanted!
The positions of President, Vice President and Membership are open for election at the AGM in July. Volunteers are needed to take on these positions.
Please contact President Mark Nelson 604 531 4999 if you are interested.

Moved: Sally Stewart Second: Barbara Schillinger that the meeting adjourn
Carried
THE ANNUAL GENERAL MEETING of THE CBPOA
WED JULY 7, 2010 - at 7:30 pm – BEECHER PLACE

Pres: Mark Nelson 604 531 4999
Past Pres: Karen MacPherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004
Membership: Bruce Friesen 778 292 1954
Sec: Christie McConkey 604 531 8844 &
Barbara Armstrong 604 733 7767

2010 May Directors' Report

2010-05-29T09:56:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS ASSOCIATION

Directors’ May Report

AGENDA for GENERAL MEETING
WEDNESDAY JUNE 2nd 2010 7:30 pm at Beecher Place .

1. Proposal to change timing of meetings in Society Act.
Presentation of the following Motions that will be put forth at the
AGM on July 7 2010 :

Motion to change Clause 5.1 to read
The Association will hold quarterly General Meetings on the first Wednesday of March, June, September and December at 7:30 pm except when they fall on a statutory holiday at which time they will be held on the following Wednesday.

Motion to change Clause 5.2 to read
The Annual General meeting of the Association will be held on the first Wednesday of June immediately following the quarterly June General Meeting . The election of the Directors and Officers of the Association will take place at the Annual General Meeting.

2. Update on Wickson Point Park and Crescent Beach Entrance Sign

3. Update regarding Emergency Exit

4. Owen Croy and/or Dan Nielson re Film Industry in Surrey- to be confirmed

5. Presentation by Margot Thomson re Emergency Preparedness.

Pres: Mark Nelson 604 531 4999 Past Pres: Karen MacPherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004 Membership: Bruce Friesen 778 292 1954
Sec: Christie McConkey 604 531 8844 & Barbara Armstrong 604 733 7767

2010 April Directors' Report

2010-04-26T15:10:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS ASSOCIATION
REPORT OF DIRECTORS’ MEETING APRIL 11, 2010

Acting on Carol Abernethy’s suggestion, the Treasurer will be moving
$10,000 from Chequing to our Term Deposit Acct.

We noted the passing of Lorne Clare a long time resident and very active member of the CBPOA. Lorne contributed a lot of time and energy consulting with Surrey and the RCMP regarding traffic problems in our area. He will be greatly missed. A card will be sent from us to his family.

FILMING IN CRESCENT BEACH
Further to the interest shown at the March mtg the President will ask Owen Croy or Dan Nielsen to attend the June mtg to outline the City’s current policy regarding Filming in Crescent Beach.

ENHANCEMENT PROGRAM
The Directors discussed the City Community Enhancement Matching Grant Program (max $3000). The grant process will be involved, rigorous and very time consuming. As we are receiving many new amenities in the beach area this year it was decided to table this item for the time being.

BUS STOPS
Mark has been in consultation with the Transportation Dept regarding our proposal to relocate two dangerous bus stops near the entrance to the beach.

RAILWAY CROSSINGS
Malcolm will follow up with our BNSF liaison regarding the possibility of changing the timing of the crossing arms for south bound trains to prevent excessive speeding along Bayview.

The Directors will meet again in May and plan for the next General Meeting
WEDNESDAY JUNE 2nd at Beecher Place .

ANYONE INTERESTED IN JOINING THE EXECUTIVE ????
THE EXCITING POSITIONS OF PRESIDENT, VICE PRESIDENT OR MEMBERSHIP
AWAIT YOU AS OF JULY 7th 2010. Just submit your name to Mark Nelson.

Pres: Mark Nelson 604 531 4999
Past Pres: Karen MacPherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004
Membership: Bruce Friesen 778 292 1954
Sec: Christie McConkey 604 531 8844 &
Barbara Armstrong 604 733 7767

2010 March Final Minutes

2010-03-17T10:15:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION
Minutes of MARCH 3 2010 GENERAL MEETING 7:30 PM
O CANADA O
GO CBPOA GO

Karen MacPherson called the meeting to order and invited all to stand and sing
O Canada... which we did .... with gusto ! Gold for CBPOA. The Olympic spirit lives on !

Minutes of December 2 2009 Meeting were accepted as circulated.

Treasurer`s Report – Funds as of Feb 27 2010 Chequing $12,451.71
Term Deposits $24,342.43 Total $36,794.16
Motion to accept report Ted Crosby Second Paul Bauden. Carried.
Comment – Carol Abernathy suggested we transfer some funds from Chequing to Term Deposit Account leaving a balance sufficient to cover expenses.

Unfinished Business
New Crescent Beach Sign :Surrey will soon be installing a new sign at the entrance to the beach. Sally Stewart volunteered to store the old sign until a decision is made to restore, relocate, auction or dispose of it.
Wickson Point Project underway now that archaeological study complete.

Film Production at Crescent Beach Chris Magnus reported on his meeting with Dan Nielson Acting Mgr Filming Events, City of Surrey and the resultant letter he received answering Chris` personal concerns. Surrey does try to balance filming with the regular community use and enjoyment. Revenues received are deposited in general revenues. Dan Nielson wrote that he or Owen Croy could attend one of our meetings if further discussion is desired. (A straw vote was taken and 12 members expressed interest in this).

Carol Abernathy commented that many residents enjoy compensation from the film makers for the use of their properties. The film industry has made direct donations to the CBPOA in the distant past.

Meeting with Mayor Watts
Further to the CBPOA February report of the hour long meeting last month – an opportunity for Karen & Mark to discuss our issues. Councillor Rasode was present.
-Discussions ongoing with BNSF and others re new emergency access, a slow process.
-Parks to look after plans for a washroom on Sullivan – capital outlay - will take time.
-Dredging is a Federal issue. CBPOA needs to push for a viable waterfront.
-Mayor forwarding request for relocation of two bus stops in dangerous locations.
-Zoning – a bit of a mess – will be developing an affordable housing plan.

The Chair introduced Coucillor Barinder Rasode – our Community Association Liaison
Ms Rasode ,a resident of Surrey for 23 yrs, is a Labour Relations specialist and is active on many Council and community committees. The Councillor’s goal is to assist us and to further consultation in the larger community by developing a process to acknowledge different points of view, through the organization of district mtgs, smaller group mtgs and workshops .

2. CBPOA March 3 2010 minutes.

New Business
Community Enhancement Partnership Grant Program
Surrey will provide matching funds up to $3000 for an approved community proposal.
Members were asked for Ideas.

Crescent Beach Swimming Club Tank Relocation
Mark Brewster & Dave Erickson handed out a fascinating profile of the changes at
The Point showing the build up of the sand over the past 50 years. For safety and to keep it afloat at low tide the Club will be relocating “The Tank” a few feet north.
Motion Allan Edworthy, Second Sally Stewart ‘That the CBPOA wholeheartedly support the moving of The Tank by the CBSC.” Carried.

Points of Information
A card will be sent to Stephen Chitty expressing our sympathy for the loss of his father.

Ted Crosby brought licence plate frames that say: Crescent Beach – Village by the Sea.
$10 each. Contact Ted if you would like one.

Sally Stewart warned that mail delivery could be cancelled if there is not easy access to your property or mail box.

There being no further business
Motion: Carol Abernathy Second: Sally Stewart - That the meeting be adjourned. Carried

THE NEXT GENERAL MEETING WILL BE WEDNESDAY JUNE 2, 2010
7:30 PM - BEECHER PLACE.

A motion to change the bylaws to incorporate a Quarterly General Meeting plus AGM schedule will be put forth for preliminary notice at that meeting.

Pres: Mark Nelson 604 531 4999
Past Pres: Karen MacPherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004
Membership: Bruce Friesen 778 292 1954
Sec: Christie McConkey 604 531 8844 & Barbara Armstrong 604 733 7767

2010 February Directors' Report

2010-02-08T08:46:00.000-08:00

Director’s Meeting February 2010-02-07

Mark Nelson reported on his meeting with Mayor Watts.
- She reported that discussion with BNSF regarding emergency access are continuing
- The issue of a washroom on Sullivan Street was brought up – will take time
- The new sign for the entrance to Crescent Beach will be installed soon with the old sign to be stored for the time being
- There is a new grant available from Surrey for improvements and beautification with Surrey matching funds up to $3,000. Will discuss ideas at next meeting.

Malcolm briefly reported on the Community Consultative Group meeting that he attended.

Next General Meeting of Crescent Beach Property Owner’s Wednesday March 3rd @ 7:30, Beecher Place
Agenda will include:
- update from Mark regarding his meeting with the Mayor
- Surrey councillor will attend
- Chris Magnus will report on “Hollywood North” issue
- Discussion regarding above mentioned “grant”
- Emergency kit order forms will be available for individual orders

2010 January Directors' Report

2010-01-15T16:28:00.000-08:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

Report of Directors’ Meeting - January 10 2010

Beach Hand Delivery of Minutes
Thanks go to Laura Thibeault for her years of organizing the hand delivery each month.Big shoes to fill. We will do our best.

Neighbourhood Emergency Preparedness
The email survey revealed insufficient support at this time to hold a workshop.
Interested members are encouraged to get a group together ( minimum 20 people ) and CBPOA will lend its financial support.

Changes to Dogs on Beach Bylaw
By-Law No. 13480 modified in July 2009 whereby:
56. The General Manager may designate and post precise locations and dates where dogs are not permitted within a park. No person owning or having custody, care or control of a dog shall allow the dog to be within a park in designated “no dog permitted” area.
This allows the GM to make changes without requiring a bylaw revision.
The CBPOA was asked to comment on a change that could allow year round leashed access to the promenade. Mark gave the CBPOA vote result which was closely divided butdid not support that position, However should the City decide to make the change the CBPOA would work with the City to help make it work for all concerned.

Meeting with Mayor Watts
We greatly appreciate the Mayor’s interest in our community’s problems and her willingness to meet with our reps on a regular basis. Mark & Karen will meet with Mayor Diane Watts Jan 12. They will put forth two major concerns: what stage are the plans at for a new emergency access and a toilet facility on Sullivan east of McBride. Also, they will ask for clarification of proposed zoning changes. They will report on this discussion at the CBPOA March general meeting.

Block Watch
Malcolm will meet with Amar Gill RCMP re Block Watch. An alternative to consider is to rely on residents to report all suspicious activities , car vandalism and break -ins. That can result in more RCMP surveillance. RCMP non emergency # 604 599 0502

What To Do With the old CB Entrance Sign ?
Follow this link http://www.surveymonkey.com/s/PDJZLYY and give your suggestions

Calling All Volunteers – lots of time to consider throwing your hat in the ring! In July the 2 year terms of the Pres, Vice Pres and Membership expire.

The Next CBPOA GENERAL MEETING will be WEDNESDAY MARCH 3RD

Notice of agenda will be sent in February.

Pres : Mark Nelson 604 531 4999
Past Pres : Karen MacPherson 604 535 5938
Treas: Malcolm Stewart 604 541 9004
Membership: Bruce Friesen 778 292 1954
Sec: Christie McConkey 604 531 8844 & Barbara Armstrong 604 733 7767

2009 December Final Minutes

2009-12-09T10:20:00.000-08:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION
Draft Minutes of December 2, 2009 Quarterly General Meeting7:30 PM Beecher Place, Crescent Beach

Directors in Attendance
Mark Nelson – President, Malcolm Stewart – Treasurer, Bruce Friesen – Membership, Christie McConkey – Secretary
Directors absent – Karen MacPherson – Past president, Barbara Armstrong – Secretary

Mark Nelson in the Chair – 13 members present

The meeting opened with 2 presentations from the City of Surrey.
The first regarding drainage issues at Crescent Beach presented by Victor Jhingan and Glen They stated that there were four main concerns:
1. Installation of a perforated drainage storm system
2. Raising land to protect ground water levels in some places
3. Replace Maple pump station
4. Surface grading and inland improvements
They are moving forward with the planning and will be put in place in phases over several years due to cost.
The pump station design commissioned within 2 months and they will come back at that time with more information. Individual problems will be dealt with as they can i.e. Storm sewer availability etc.

The second presentation was given by Tim Neufeld and Jay Meneilly regarding the beautification work being done at the entrance to Crescent Beach. The new signage and planting were discussed and a draft of new sign design was unveiled. The design is following the “Gateway” City of Surrey design as they wish to have continuity in all the community signage. In keeping with the “beach “ theme the sign is flanked by driftwood logs. The sign will be 10 feet to the top and 6 feet wide. The landscaping will be approximately 2 ½ feet tall at the base of the sign. There was discussion on what to do with the old sign which may be able to be moved east and set in a kiosk; however that sign would need to be refurbished. Malcolm is going to send out a survey to gather opinions on what would be the best solution. After discussion regarding the new sign - the project will move ahead.

Tim reported that the Darts Hill Garden Conservatory Trust Society has volunteered to renovate and maintain the garden at Heron Park. The trees will remain. It was stated that this would add aesthetic value to the park.

There was a question regarding the work that was started at Wickson Point. Tim said that the work has been shut down due to first nation’s archaeological concerns.
The season al shower to be installed at Sullivan Point has been purchased and will be installed in the spring.
Minutes of September 2 2009 adopted (Motion Bob O’Brien, Second Allan Edworthy

Treasurer’s Report – Malcolm Stewart
As of December 2, 2009
Chequing Account - $13,059.73
Term Deposits - $24,342.43
Motion to approve Treasurer’s Report Christie McConkey, Second Don Sinclair

Membership Report – Bruce Freisen
Bruce thanked his volunteer canvassers. He stated that memberships brought in $4680.00.
We have 366 paid members – 10 more than last year. The two year option is very popular.
Motion to approve membership report Bob O’Brien, second Pat McConkey

Old Business
Regarding “Hollywood North”, Malcolm reported that Chris Magnus has spoken with City regarding filming in Crescent Beach. The City has offered to meet with the CBPOA at our March meeting.
Karen will report at the next meeting regarding her meeting with Mayor Watts.

New Business
There is an Open House on December 10, from 2pm-7pm at the Whalley Library, 10347 135th Street regarding the design and construction of the new library. Input and ideas welcomed.

Community Consultative Group (CCG)
Malcolm has replaced Bob Gray as the CBPOA representative on the CCG. Malcolm has offered to be the CBPOA contact for any policing issues of concern to members. Thanks to Bob for the representation he provided. It was reported that the RCMP want any issues that seem suspicious to be reported to them. Although they may not respond immediately they do want feedback as to what our concerns are. The more problems are reported, the more RCMP resources assigned to policing the Crescent Beach area.

Karen and Mark have a meeting with Diane Watts on January 10, 2010 and plan to follow up with emergency access issues and the necessity for more washrooms near Sullivan Street.

Mark asked that members consider coming forward to be on the executive as his term is almost up.
Motion to adjourn – Malcolm Stewart, second Don Sinclair

Holiday celebration appetizers and wine enjoyed by all.

2009 November Directors' Report

2009-11-16T14:20:00.000-08:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION
Directors’ November Report

Emergency Preparedness
Large turnout for the Oct 28 Special Meeting

The CBPOA, in an effort to provide greater clarity around disaster planning for our Community, invited Deputy Fire Chief Dan Barnscher and Captain Fred Berg to a special meeting for the community on October 28, 2009. Dan’s focus was the City of Surrey’s disaster plan while Fred spoke to personal preparation for disasters. The key messages were:

1. The City’s plan is designed to quickly put a management and execution structure in place to deal with any disaster.

2. A protocol has been reached with all railways operating in Surrey, whereby any request for an emergency service requiring a level crossing remain clear to ensure access immediately prompts a “stop train” call to the railway. The “stop train” directive ensures level crossings remain clear until such time as Emergency Services advise it can be removed. The protocol also gives the RCMP the authority to direct the railway to clear a level crossing by decoupling the railcars of a train that has been stationary for more than 5 minutes.
Regarding an underpass as a means of exit – talks are ongoing between BNSF and Surrey.

3. Personal preparation and planning for a disaster.Members will be polled to determine interest in holding a Neighbourhood Emergency Planning workshop.

Surrey Community Associations
Karen MacPherson attended a recent meeting hosted by Mayor Diane Watts

SCAANS - Ken Brookes is monitoring NAV Canada’s local flight paths on our behalf.

WED DECEMBER 2 – QUARTERLY MEETING & CHRISTMAS PARTY
7:30 PM BEECHER PLACEAGENDA
Drainage Issues
Victor Jhingan . Engineer, Surrey Drainage Dept will attend and present information regarding drainage issues at Crescent Beach
New Sign
A rep from Surrey will present the proposed design for a new sign at the entrance to Crescent Beach. Discuss what to do with old sign.
Proposed Residential Zoning Changes
Mark Nelson will present our position in a letter to Surrey and at the meeting

Christmas Party to follow
We will once again have an “appetizer” pot luck.
........................................................................

2009-10-14T16:48:00.000-07:00

NOTICE TO ALL RESIDENTS
OF CRESCENT BEACH
WHO ARE CONCERNED ABOUT THE EMERGENCY PREPAREDNESS PLANS FOR OUR AREA
Surrey has kindly responded to our request for
A SPECIAL MEETING
WEDNESDAY OCTOBER 28, 2009
BEECHER PLACE

At 7 pm
EMERGENCY RESPONSEDeputy Fire Chief Dan Barnscher will outline the 911 emergency response procedures of the RCMP,
Surrey Fire Department and BNSF Railroad.

Come armed with your questions....
We want to ask & learn how Surrey will respond to
our unique geographic situation in a disaster.

Followed by NEPP presentation:
Neighbourhood Emergency Preparedness Program
Fred Berg will focus on personal preparedness, actions to take in an emergency and evacuation strategies.

The Crescent Beach Property Owners’ Association

2009 September Quarterly General Meeting Final Minutes

2009-09-12T11:31:00.000-07:00

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

Minutes of Sept 2 , 2009 Quarterly General Meeting
7:30 PM Beecher Place, Crescent Beach

Directors in Attendance
Mark Nelson – President, Karen MacPherson - Past President,
Malcolm Stewart – Treasurer, Christie McConkey & Barb Armstrong – Secretary
Director Absent – Bruce Friesen – Membership

Mark Nelson in the Chair – 23 members present

Minutes of July 8 2009 adopted (Motion Karen MacPherson, Second Liz Bensted)

Treasurer’s Report – Malcolm Stewart
As of August 3 2009
Chequing Account - $11,291.20
Term Deposits - $21,778.52
Additional $2500 +- to be deposited from membership drive to date.
Motion to approve Treasurers’ Report – Don Risk, Second - Shirley Shillinger , Carried

Membership Report – Malcolm Stewart for Bruce Friesen
Canvassers still working. On target for approximately 370 members.

Current Business
Proposed Outdoor Shower Column at Foot of Sullivan St.
Malcolm reported that planning is underway for a shower column for summer use which could be removed during the winter months. Drainage problems have to be resolved after which Tim Neufeld will put forward a more concrete plan for our consideration. “Potential installation planned for summer 2010.”
Discussion followed regarding the need for not just a shower but toilet facilities in the vicinity of The Point and a request that we ask the city to consider yet again a toilet facility on Sullivan Street near the tennis court. Important that it be wheelchair accessible. (evidently Beecher St. washrooms are not)

Police Presence at Sullivan/Beecher Entrance
Mark reported that police had been active on 3 weekends this summer addressing speeding, seatbelts and impaired driving.
Discussion re traffic control: Lea Buretz recommended that the city install a turn around at the foot of Sullivan ( similar to foot of Beecher St ) to alleviate congestion and parking problems.
Blackie Spit Park
Karen reported that Tim Neufeld emailed that work will start on Sept 14 2009
New Sign at Entrance to Crescent Beach
Tim Neufeld also emailed that Surrey is preparing a sign concept for our consideration.
Some criteria for the design has been given. Irene Korgul hoped the design would reflect the Crescent Beach philosophy.

Emergency Access
Further to the meeting with officials in December 2008 Mark & Karen will be meeting with the Surrey Deputy Fire Chief this month to discuss the plans for solution to this problem. They will report to us at the December meeting.
Pest Management in the Crescent Beach catchment
BNSF Railway recently applied for Development of a Pest Management Plan to control vegetation, weeds etc on the railroad property from Oct 30, 2009 to Oct 30, 2014. This would include removal, mowing, cutting and pesticide spraying. Gail Terry wrote to ask this be investigated.
Discussion whether to propose a motion to ban sprayed pesticides in the catchment area. Instead, Karen will investigate, forwarding our concern for the health and welfare of residents and asking for alternatives to spraying. It was agreed that the Directors follow this application process.
SCAANS
Mark received an email from Hannah Newman co-chair of SCAANS asking if CBPOA would be interested in holding a round table forum to discuss Nav Canada’s flight paths over our area.
Discussion determined that we did not wish to do so. As Ken Brookes attended a SCAANS meeting in July we will ask him for an update.
New Business
Graffiti
Chris Magnus proposed that CBPOA fund materials to remove graffiti in the beach area. H e would volunteer to do the removal..
Discussion determined that property owners are responsible for graffiti on their properties and that free graffiti removal kit are available ( Dave Jensen 604 502 8555.)
To notify RCMP Constable Stephanie Rogers of graffiti on your property
call 604 599 0502. (a photo of a “Tag” can be helpful to the RCMP)
Calls to the city( 604 501 5050) result in prompt removal of graffiti on public surfaces .
Hollywood North at Crescent Beach
Chris Magnus made a passionate plea regarding “the invasion” of the movie industry at the beach. He thinks every household should be compensated $100 for the possible inconvenience filming might produce.
Discussion found that, so far, residents have received cooperative consideration and little inconvenience. Compensation is paid to all whose properties are used for filming, equipment and parking. Chris will contact the city about its role in approving permits, notification to residents and revenues that can be returned to the community.
Open Garbage on Vacant Lot
Lea Buretz reported on the garbage ”dump” on the adjacent lot to her home on Sullivan. It was agreed that the residents directly affected by the mess should contact the city. There are bylaws that can be enforced. If rats are found, reports of them will receive prompt attention. Number to call is 604 501 5050 or go to Surrey website.

There being no further business .., Motion by Karen MacPherson , Second
Eric Seiz , that the meeting be adjourned at 8:42 PM. Carried.

THE NEXT QUARTERLY MEETING OF THE CBPOA – WED DEC. 2, 20097:30 pm Beecher Place

CBPOA August 2009 Report

2009-08-14T15:44:00.000-07:00

CRESCENT BEACH PROPERTY OWNER’S ASSOCIATION
DIRECTORS’ AUGUST REPORT

5 Directors met July 26, 2009
Mark Nelson (Pres) Karen MacPherson ( Past Pres) Malcolm Stewart (Treas)
Barb Armstrong & Christie McConkey (Sec)

Blackie Spit Society –
Dave Grant, Karen MacPherson & Erik Seiz have agreed to serve as Directors.

Signage at Entrance to Crescent Beach
The sign design is being developed by Surrey and will be submitted to the CBPOA for approval. Part of the cost of the sign to be borne by CBPOA. Update on this will be presented at the September meeting.

Blackie Spit Wickson Point Beautification
It appears that the Wickson project has been rescheduled for September to avoid impact on park users during the peak summer season.

Proposed Shower Column at foot of Sullivan ( near Life Guard tower)
Malcolm will ask a City rep to attend the Sept 2nd meeting to show our members the
proposed design and location.

Block Watch
Residents are encouraged to establish their own block watch and to liaise with the
RCMP for help in doing so. The contact is Pat LeBlanc – pat.leblanc@rcmp-grc.gc.ca

Emergency Preparedness
Mark will contact Surry Fire Dept to schedule a 1.5 hr course in Personal Preparedness
( how to be self sufficient for 3 days) for a Saturday in late Sept or Oct.
Notice of date & time will be given to the community.
The directors agreed that personal preparedness is of paramount concern.
Emergency access across the railroad is the other major concern.
Mark & Karen are continuing a dialogue with all the stakeholders.
The Surrey Fire Dept is coordinating meetings with the City, BNSF and CBPOA.
A new emergency access is under discussion. In the interim we are asking for a
presentation of the present evacuation plan which we may take to the membership.

Next General Meeting of the CBPOA
Wednesday, September 2, 2009 – Beecher Place – 7:30 pm

2009 Annual General Meeting Final Minutes

2009-07-19T21:20:00.000-07:00

Crescent Beach Property Owner’s Association
2009 Annual General Meeting

Date: July 8, 2009
Time and Location: 8:10 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Karen MacPherson - Past President
Directors Absent:
Malcolm Stewart – Secretary
Bruce Friesen – Membership Chair
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 8:10 pm. It was established that a quorum was present.

Adoption of 2008 AGM Minutes: Minutes were reviewed by Mark. Dave Grant/Barbara Armstrong Carried

Business Arising: Motion from last year to support dog access to the beach (on leash) year-round was defeated.

Membership Report: Please see attachment provided by Bruce Friesen
360 total = 347 regular + 12 associate + 1 commercial memberships. Funding over 2 year period has been successful. Hand delivery could be minimized via email.
Many thanks to the Canvasers ☺.
Motion to adopt: Cliff Adams /Christy McConky - carried

Financial Report: Prepared by Don Sinclair (hard copy available on request)
Equity = $33,019
Motion to adopt: David Grant/Pam Mahoney - carried

New Business
o Proposal to discuss quarterly Meetings, with directors meeting monthly. Discussion of process in Panorama (Brian Lauder). No cost for Hall Usage. Monthly Director Report and minutes would continue. Might mean slightly longer meetings. This would require a notice of Motion.
o Motion: For a one year trial period, we will hold quarterly meetings for the general membership, with directors meeting and reporting to the general membership monthly. Meetings to be held March, June, AGM in July, September and December. Motion by Barb Armstrong/Brian Lauder seconded –carried.

Election of Officers – carried (with thanks from the members)

Vice President: a potential candidate is being recruited

Treasurer: Malcolm Stewart

Secretary: Barb Armstrong and Christy McConkey to share

Meeting Adjourned: 8:30 Pam Mahoney and Gill – carried

President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Treasurer: Malcolm Stewart @ 604.541.9004
Membership: Bruce Friesen @ 778.292.1954
Secretaries: Christie McConkey @ 604.531.8844
Barb Armstrong @ 604.535.3107
Past President: Karen MacPherson @ 604.535.5938
_________________________________________________

Please accept the Membership Report for 2008/09 as follows:

The 2008 membership campaign was successfully executed due largely to the commitment and effort of an excellent team of canvassers. My thanks to all those who helped. As the new Membership Chair, I was also very appreciative of the quality of the data base, tools and procedures passed on to me by my immediate predecessor Malcolm Stewart and others before him. It made my job easy and straightforward.

Membership for the Association year 2008/09, ending June 30 2009, totaled 360. This was down very slightly from the total of 369 in the preceding year. The total was made up of 347 regular members, 12 associate members and 1 commercial member. The last category would appear to be an opportunity for potential growth.

Total receipts from the 2008 campaign were $2715. This was down substantially from the 2007 membership campaign receipts of $5560, due mainly to the success of the initiative in that year to offer memberships for a two year period, which meant the 2007 campaign receipts covered almost two years in one. The option to pay for two years at one time has been well received, and has been successful in reducing canvasser workload. We intend to continue to encourage members to commit to the two year period. Going in to the 2009 membership campaign, we already have 86 members; members who paid last year through to June 2010.

We also continue to encourage members to consider e-mail for delivery of Association meeting minutes and news and information. Hand delivery and Royal Mail delivery are available, but both costs and volunteer workload can be minimized through the use of e-mail.

The 2009 membership campaign has commenced, with once again a team of volunteers in place to do the canvassing. Thanks in advance for the time commitment from those people.

Bruce Friesen
Membership Chair

2009 July Final Minutes

2009-07-19T21:14:00.000-07:00

Crescent Beach Property Owner’s Association
July, 2009 General Monthly Meeting

Date: July 8, 2009
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Karen MacPherson - Past President
Directors Absent:
Malcolm Stewart – Secretary
Bruce Friesen – Membership Chair
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present.

Review of June Minutes: adopted (Brian Lauder/Cliff Adams)

Report of Treasurer: Monthly Not Available

Standing Committee Reports: see below

Unfinished Business:
A)Swimmer’s Itch meeting City of Surrey c/w consultant Bruce Layton’s (see handout) Report. Concentration in winter months near shoreline, about 3 inches below surface. Potential mechanical removal as a long term solution. Short term solution: clarity in signage. Highest concentrations are found at the foot of Beecher, North of Wickson Point, and the foot of Sullivan. Shower, and vigorous towel down recommended. Potential outdoor shower placement will be vetted by CBPOA.
B) Emergency Preparedness: request for city to provide 1.5 hr course in September/October to be self-sufficient for 3 days. Fee may be covered by CBPOA
C) Rail Crossing Issue: Meeting last fall with city, multidisciplinary and Railway representation. Considering various solutions to permit emergency access. Proposal for consideration in next couple of weeks; meeting with Karen and Mark. A recent example of this situation and delayed emergency access was provided by Brian Lauder. The situation that occurred in Oshawa with pre-planning evident was sited a solution example. Question about grade separation (overpass): it was included in the possibilities but discarded as there were other more viable options.
D) Blackie Spit Society: Society is non-profit; still intact. Anyone interested in being a Director of this society: contact Mark
E) Garbage Pickup: Some of the garbage containers along the beach are 8 feet deep and a recycling bin will be placed by each garbage container.
F) Beautification Projects:
o entrance to the beach has been done;
o hut over the signage and a redesigned Crescent Beach sign to be done. Existing one done by Tim Dyer (living in Duncan) and he will be contacted to see if he or another local artist might be available.
o Wickson Point beautification starts in next couple of weeks; grass and filled in cul-de-sac.
o Changes will occur in stages for each beautification project.
o There will be a BBQ in Sept at Wicksom Point to celebrate the projects – funded by CBPOA.

Communication Sent: Mark sent letter to Oshawa to identify their emergency preparedness plans.

New Business
A) Re-zoning Proposal: 2830 O’Hara Lane Comprehensive Development for detached garage development proposal received (exceeds allowable square footage). Owners have had vehicle break-ins and would like to build a garage. Public Hearing notice may be held in future. Mark identified single family designation is preference of CBPOA. Request for written information re: implications of comprehensive development )ie. no multi-family environment requested.
B) SCAN Meeting Tomorrow re: Aircraft Noise. Two MPs hosting a meeting (Mark has Letter of Invitation from SCANS) July 9 Kwantlan College at 72nd Street and 126th.
Suggestion Ken Brooks (from Barbara) could attend on behalf of CBPOA. She will contact him.
C) Scheduling CBPOA Meetings: table to AGM.

Motion to Adjourn: Pam Mahoney/Gill @ 8:00 pm

Next Meeting
Date: September 2, 2009
Time: 7:30 PM
Place: Beecher Place

President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Acting Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938

2009 June Final Minutes

2009-06-08T09:39:00.000-07:00

Crescent Beach Property Owner’s Association
June, 2009 General Monthly Meeting

Date: June 3, 2009
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Malcolm Stewart – Secretary
Bruce Friesen – Membership Chair
Karen MacPherson - Past President
Directors Absent:
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 7:35 pm. It was established that a quorum was present. The normal order of business was altered to allow the Surrey Emergency Program’s Ken Douglas to provide and overview of emergency preparedness.

09.03.02: Disaster/Emergency Planning
Ken, a retired fire captain and volunteer with the Surrey Emergency Program, took us on a random walk of emergency preparedness; from a video clip of the 1988 San Francisco earthquake to a demonstration of how to turn off your home gas supply. The following summarizes the more salient points of the presentation:
o Emergency preparedness falls into two primary and interdependent categories or plans, personal and neighborhood. A third category, an evacuation plan, applies to Crescent Beach.
o It is far more likely there will be a need to act on a personal emergency plan than the need to act on a neighborhood or evacuation plan. Given that reality, the initial focus should be on putting a personal emergency plan in place.
o A personal plan includes having and practicing a home fire evacuation plan and preparing an72 hour survival kit for an event that isolates the home, like a snowstorm or earthquake that cuts off normal transportation routes. 72 hours is roughly the time frame it is expected that the Provincial Emergency Program (PEP) would be in a position to provide relief. As a general rule of thumb, people can survive 4 minutes without oxygen, 4 days without water and 4 weeks without food.
o A survival kid should include gloves, masks, goggles and sturdy shoes in the event there is a need to search damaged structures.
o A primary source of fresh water during an emergency event is the hot water tank followed by toilet tanks and bowls.
o The hot water tank was also a primary cause of gas fires in the San Francisco earthquake when unsecured tanks fell over breaking the gas line. Members should check to ensure their tanks are secured.
o Gas should only be shut off if you smell it. Otherwise, it may continue to operate fireplaces and other gas appliances.
o Typically, once a personal plan is in place, attention can turn to a neighborhood plan. The neighborhood plan includes taking stock of skills resident in the community and setting up sectors like medical, construction and cooking. A workshop can be arranged through the Neighborhood Emergency preparedness Program (NEPP).
Discussion
o There was some discussion around access to Crescent Beach and comparisons to other areas, like Langley, where rail lines can cut off neighborhoods for more than 20 minutes. What makes Crescent unique is the single road access.
o There was some discussion of a derailment leading to a chemical leak. Ken pointed out that a self-contained breathing apparatus might not protect the wearer for some spills like chlorine, where perspiration mixing with chlorine for example, would create hydrochloric acid.
o Ken also provided a tip for travelers staying in hotels; to count doors to the closest exit so that in the event of a fire and a smoke filled hallway, you can find the exit.
o Mark will follow-up with NEPP to determine what needs to be in place for a workshop to proceed and consideration will be given to collecting a “skills” inventory as part of the 2009/2010 membership drive.

Adoption of the April 1, 2009 Minutes
Motion to adopt minutes: Karen MacPherson
Second: Barb Armstrong
Motion carried

Treasurer’s Report – Mark Nelson

Activity in March 2009:
Credits: $20.48
Debits: $0.00
As of March 31st, 2009:
Term Deposits: $21,579.09
Cash: $11,583.21

Activity in April 2009:
Credits: $10.47
Debits: $303.95
As of March 31st, 2009:
Term Deposits: $21,579.09
Cash: $11,289.73

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Bob Abernethy
Second: Margaret Mackenzie
Motion carried

Membership Report – Bruce Friesen
o Canvassers being contacted with a good response so far. Anyone interested in canvassing should contact Bruce.
o Plan to use Canada Post to deliver a membership letter along with notice of our July AGM to all homes in the CBPOA catchment.
o Memberships will be taken on July 4tth at a location near the Blackie Spit parking area to coincide with Swim Club member sign-up and again at the AGM on July 8th.
o 2-year memberships will be encouraged.
o An email reminder will be sent to those on email advising whether they are paid-up or not.

Old Business

Updates
o Mark reminded the membership that nominations for VP, Treasurer and Secretary are needed for the AGM. Those interested can contact any of the Directors
o Karen provided the following updates:
o Block Watch: There was no quorum at the May meeting so there was no record of the presentation by Block Watch. The Block watch administrator and 2 police officers provided a well-organized and thorough presentation.
o The key things to remember: First, Block Watch doesn’t need to involve the whole community; it can start at the street level and second, report all incidents to the police as they are dispatched based on frequency of events.
o Beautification and Wickson point: Upgrading of the approach east of the tracks is underway with a practical/simple plan.
o The filling in of the cul-de-sac on the Wickson property is set to begin in late June.

General
o There was a question about the emergency access to Crescent Beach. Mark reported that discussion with a variety of stakeholders including BNSF regarding access under the trestle is moving forward.
o A member expressed concern that the bylaw regarding dogs on the beach was not being enforced. He was also concerned about the amount of garbage piling up with the warm weather. This led to a discussion about the need to recycle. Mark committed to touch base with the City about the bylaw enforcement and to explore recycling options, as there is little appetite for more garbage bins.
o Malcolm raised the question of the need for Monthly General Meetings given declining attendance. Instead, he suggested that there be a move to 1 or 2 meetings per year including the AGM, with the Directors continuing to meet monthly. Minutes of the Director’s meetings would be produced monthly. After some discussion, the status quo continues to be favoured.
o Bruce commented on Surrey’s Community Planning process. He attended a consultation in Cloverdale. There is a legal requirement to revisit the plan every 5 years and 8 years has passed since the last review. Only a few people attended the meeting and there was very little content. It appears as if the Community plan is a consolidation of departmental plans, like transportation, which likely have little room for change.

Meeting Adjournment
Motion to Adjourn at 9:30 PM: Bob Abernethy
Second: Karen MacPherson
Motion carried

Next Meeting
Date: July 8th, 2009
Time: 7:30 PM
Place: Beecher Place

President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Acting Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938

2009 April Final Minutes

2009-04-10T14:34:00.000-07:00

Crescent Beach Property Owner’s Association
April, 2009 General Monthly Meeting

Date: April 1, 2009
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Malcolm Stewart – Secretary
Bruce Friesen – Membership Chair
Directors Absent:
Karen MacPherson - Past President
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present. The normal order of business was altered to allow the City of Surrey’s Victor Jhingan to provide a progress report on the Crescent Beach drainage study. The City’s Carrie Baron and Urban System’s Samantha Ward joined Victor.

08.02.02: Crescent Beach Drainage
Victor Jhingan took the lead in the presentation that highlighted the following:
o A drainage study was undertaken to in response to Crescent Beach resident concerns that flooding has become more frequent and significant.
o Looked at the factors influencing drainage including the effect of precipitation and tides, climate change and development.
o Early information from monitoring wells installed throughout the community show that ground water is highly influenced by precipitation and tides.
o Ground water levels are increasing due to higher tides and less capacity to absorb rainfall as a result of development.
o Currently, the community is served equally by storm sewer and municipally or privately owned rock pits. The existing Maple Street pump station is in need of replacement within the next 5 years.
o Once factors influencing drainage were better understood and with the information gathered from the community through a questionnaire distributed last year, a service strategy was developed.
o The community’s preference for a buried perforated storm sewer system (closed along the shoreline), combined with a new pump station and flood box has been proposed. This, along with raising low lying areas, establishing new minimum building elevations, putting in place grading and drainage requirements and, in the long term, raising the dykes, should provide a solution.
o Total capitol cost of the project is on the order of $28m and funding is expected to be a challenge. Put into perspective, the current annual drainage budget for the entire City is $11m.
o A budget for design and construction of the Maple Street pump station will be the first priority.
o Data is still being collected and Victor committed to present the project plan and timelines to the CBPOA in 2 to 3 months.
o Copies of the report to Council were provided.

Discussion
o It is important to understand that ground water prevents the land from sinking and there is a delicate balance that must be maintained.
o Members suggested that development guidelines to increase water absorption and set building elevations should be put in place as quickly as possible.
o Members also suggested incentives be put in place to encourage the use of impervious paving materials.

Errors/Omissions to the March 5, 2009 Minutes
Mark Nelson indicated a $2,000 term deposit had been double counted in the March Treasurer’s report and the term deposit total is revised to $21,579.09.

Adoption of the revised March 5, 2009 Minutes
Motion to adopt the revised minutes: Ron Sorenson
Second: Bob Poulton
Motion carried

Treasurer’s Report – Mark Nelson

Activity in February 2009:
Credits: $0.44
Debits: $0.00
As of February 27, 2009:
Term Deposits: $21,579.09
Cash: $11,562.73

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Bob O’Brien
Second: Carol Abernethy
Motion carried

Old Business

09.02.03 Artesian Wells
Bruce Wood presented the following motion:
“Whereas there is an interest on the part of the Crescent Beach Property Owners Association to establish an emergency supply of water for the community as part of an overall emergency plan, it is resolved that the Crescent Beach Property Owners Association ask the Municipality to enter into discussions about local emergency water and the development of alternate emergency water sources.“
Motion to adopt: Bruce Wood
Second: Ron Sorenson
Motion carried
Mark Nelson will write the letter.

09.03.03 Metro Vancouver Waste Export Amendment
Mark Nelson recommended that the CBPOA write to Metro Vancouver expressing concern over the proposed Amendment. The following motion supported his recommendation:
“The CBPOA write to Metro Vancouver objecting to any strategy that will increase train length or frequency until permanent emergency access to Crescent Beach is in place. Also, the CBPOA will ask that Metro Vancouver present the emergency response plans referenced in their material to the CBPOA membership.”
Motion to adopt: Ron Sorenson
Second: Barb Armstrong
Motion carried
Mark Nelson will write the letter with copies to the Mayor of Surrey and others involved in emergency planning.

General
o Carol Abernethy on behalf of Sally Stewart provided advice of a CPR course to be offered at Camp Alexandra on May 11, 2009 and May 13, 2009 at 7:00 pm. The course can accommodate up to 100 people and is offered at $40/person. The course is open to the community with registration on or before April 20, 2009. At least 20 people must register for the course to proceed.
o Mark Nelson indicated that vehicle speed in the community was a concern and he has asked the Community Policing to set up their speed-reader boards on an upcoming weekend.
o Mark also made a call for nominations for the Treasurer, Secretary and Vice president positions. Elections are at the July AGM.

Meeting Adjournment
Motion to Adjourn at 8:45 PM: Ron Sorenson
Second: Carol Abernethy
Motion carried

Next Meeting
Date: May 6, 2009
Time: 7:30 PM
Place: Beecher Place

President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Acting Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938

2009 March Final Minutes

2009-03-16T19:28:00.000-07:00

Crescent Beach Property Owner’s Association
March, 2009 General Monthly Meeting

Date: March 5, 2009
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Malcolm Stewart – Secretary
Bruce Friesen – Membership Chair
Karen MacPherson - Past President
Directors Absent:
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present. The normal order of business was altered to allow a small delegation to provide information and look for our feedback on a Sullivan Street development proposal.

09.03.01 12159 Sullivan Street
The site, 12159 Sullivan Street, is currently zoned C-4 and the owner is seeking to broaden the building’s use by applying to the City for a C-4 CD (Comprehensive Development). A small delegation including Allan Edworthy (Realtor), Rita de Raadt (Applicant/Owner) and Oleg Verbenkov (Pacific Land Group) collectively provided the following background to the rezoning application:
Background
o The current owner, a long time area resident, purchased the building about 2 years ago.
o Since that time, the owner has found it difficult to find a suitable tenant given the restrictive nature of the C-4 zoning. The C-4 zoning generally limits use to a bakery, restaurant, florist, barbershop, cleaning/repairing of clothing and/or shoe repair.
o The building is currently for sale or lease.
o The building, which includes 2 suites and is overbuilt for the site based on current bylaws and standards, is described as legal non-conforming and a C-4 CD zoning is favoured over a C-5 zoning.
o Under the C-4 CD zoning, uses would be expanded to, General Office Space (Mortgage Broker, Lawyer, Insurance Office), Professional (Physician, Chiropractor, Massage Therapist, Physio Treatment or Counselor, Veterinarian) and/or Unique Community Services (Home Brew Wine Shop, Travel Agency, Catering Business, Childcare).
o The owner wants to attract a tenant that is a fit with the Crescent Beach community.
Discussion
o Several members expressed concern over future use once the C-4 CD zoning was in place. While the current owner may want to find a tenant that is a fit for the community, a future owner may not have the same interest and with the C-4 CD zoning in place could, for example, the building be torn down and replaced by a two story structure. The primary concern of nearby property owners was that any future use of the building under any new zoning not diminish or restrict the use of their property. Oleg indicated that he expected the City would write the bylaw to reflect and limit any structure to the current square footage, lot coverage and expanded uses spoken to earlier.
o There was a general endorsement by the members present for an expanded use in order to attract a tenant. However, nearby property owners expressed concern over potential Veterinarian or Childcare uses because of noise.
o Oleg indicated that the application for rezoning was made in October, 2008. Following a review by City staff, notices would go out to adjacent property owners. Once the adjacent property owner input was received, a recommendation would go forward to Council with a public hearing to follow. The meeting with the CBPOA was one of courtesy intended to provide information to the CBPOA membership and get feedback.
o There was strong interest on the part of the members present to see and comment on the bylaw once it was prepared by City staff.

Errors/Omissions to the February 4, 2009 Minutes
No errors or omissions noted.

Adoption of the February 4, 2009 Minutes
Motion to adopt the minutes: Karen McPherson
Second: Lisa Richardson
Motion carried

Treasurer’s Report – Mark Nelson

Activity in January 2009:
Credits: $0.49
Debits: $0.00
As of January 31, 2009:
Term Deposits: $21,579.09
Cash: $11,562.29

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Allan Edworthy
Second: Ron Sorensen
Motion carried

Membership Report – Bruce Friesen
Bruce indicated that 2 more members have been added bringing the total membership to 359.

Old Business

General
Mark Nelson provided a brief update on the progress of some of issues that fell out of his December, 2008 meeting with Mayor Watts.
o Emergency Access: The Fire Chief’s report on emergency access to Crescent Beach has been sent to the City Manager. We are awaiting comment.
o Beautification of the east entrance: The focus of the City has been on the west side of the tracks and in particular Heron Park. The sign on the east side of the track is not owned by the City and is not on City property (the sign was commissioned by the CBPOA years ago and is erected on property is believed to be owned by Metro Vancouver). The City will look at new sign and east side entrance design in 2009.
o Beach Erosion: No projects are planned and any work on the dyke will be associated with the drainage work currently underway.

09.02.03 Artesian Wells
Bruce Wood had committed to follow-up and report back to the membership on the status of the artesian wells. Bruce prepared and presented a comprehensive backgrounder on the wells with a view to putting forward a motion at the April, 2009 meeting. In his opinion it would be in the best interests of property owners to initiate discussions with the Municipality on the restoration of some or all of the wells for emergency use. The background and notice of motion follow:

More than 30 years ago, The Crescent Beach Area water was supplied by artesian wells owned by the Ryall Waterworks. Just two wells at 25th and 128th Streets were able to supply both household and garden water needs of the Village. When Surrey replaced the old system with GVRD water, the 5 artesian wells in the area were capped and mostly forgotten. Since the Lower mainland is subject to periodic earthquake activity, one might wonder about emergency water supply.

Unfortunately, the South Surrey Water system is prone to disruption by earthquake damage for several reasons. First, the water supply system needs to transverse several geological hazards, including: an inlet crossing, several river crossings and most severe, the feeder pipes need to traverse zones that are prone to liquefaction. Pipe lines suffer greater damage in areas that are prone to liquefaction. Second, since South Surrey is at the end of the line and it's supply would be truncated by leaks along the length of the system.

A rough calculation yields a requirement of 100 emergency water truck tankers per day for Surrey's Population. After a severe earthquake, assuming that damage to bridge and road systems are minimal, which is improbable, the question that needs to be asked, “where would one get 100 tankers of relativity clean water per day?

Should there be interest on the part of the CBPOA to pursue an emergency water supply, then a letter of concern should be directed to Mr. Vincent Lalonde, P. Eng., and City of Surry General Manager of Engineering. Topics for Discussions may involve questions: of the feasibility of reactivating a few old artesian wells as emergency water sources or the drilling of a few new small artesian wells and the additional cost of a few earthquake proof systems that would store emergency water provided by these wells.

Notice of Motion for the April General Monthly Meeting: Bruce Wood
Whereas there is an interest on the part of the Crescent Beach Property Owners Association to establish an emergency supply of water for the community as part of an overall emergency plan, it is resolved that the Crescent Beach Property Owners Association ask the Municipality to enter into discussions about local emergency water and the development of alternate emergency water sources.

Discussion
Mark Nelson indicated that the City of Surrey has an emergency plan, but it is not community specific. He will arrange for a presentation at an upcoming meeting.

New Business

09.03.02 Community Disaster Planning
Margot Thomson provided a thoughtful presentation and handout sharing her perspectives on the need to establish a disaster plan for Crescent Beach. As a 39 year resident of Crescent Beach, she has not seen a cohesive strategy around emergency/disaster planning. Her call to action is driven by an expectation that the safety of residents and visitors to Crescent Beach must receive the highest priority. Margot recommended that the CBPOA send a letter to the Mayor of Surrey urging that alternate car and/or foot exits and emergency/disaster planning specific to Crescent Beach be immediately undertaken.

Discussion
o There is agreement that an emergency plan is needed. The early indication from the meetings Mark Nelson and Karen McPherson have had with the Fire Chief, RCMP Transport Canada, Ambulance Service and the BNSF is that there is a keen interest in resolving the emergency access issue. Both Karen and Mark emphasized the meetings have been positive and expect an emergency plan would evolve.
o There was general agreement that we wouldn’t want to detract from the discussions underway and that there is a need to have the City meet with the membership about emergency/disaster planning with a view to developing a plan specific to the unique aspects of our community.

09.03.03 Metro Vancouver Waste Export Amendment
Mickey Rogers provided a copy of a Waste Export Amendment notice whereby Metro Vancover is seeking to amend its Solid Waste Management Plan to allow for the annual export of up to 600,000 tonnes of municipal solid waste to the United States for a period of up to 5 years, beginning in 2010. Metro Vancouver is currently assessing strategies, one of which will increase rail traffic through the Crescent Beach rail corridor. Further information can be found at http://www.metrovancouver.org/planning/WasteExport/Pages/default.aspx and a copy of the notice is included at the end of the minutes. Public meeting times and locations follow:
Time for all meetings
Registration: 6:30 – 7 p.m.
Public Meeting: 7 – 9 p.m.
March 25, 2009 – Chilliwack
Venue: Evergreen Hall (Cheam Room)
9291 Corbould Street, Chilliwack
March 26, 2009 – Abbotsford
Venue: Abbotsford Banquet Centre
22738 Laurel Street, Abbotsford
March 31, 2009 – Surrey/Delta/New Westminster
Venue: Compass Point Inn (Ballrooms B & C)
9850 King George Hwy., Surrey
April 1, 2009 – Surrey/White Rock
Venue: Pacific Inn and Conference Centre (Costa Brava Room)
1160 King George Hwy., White Rock/Surrey

General
o Brian Lauder wanted to ensure the membership was aware of the electoral boundary changes in place for the upcoming election.
o Steve Chitty also reminded the membership that a referendum on electoral reform is scheduled for May 12, 2009. It will be held in conjunction with the general election. In this referendum, voters will be asked: “Which electoral system should British Columbia use to elect members to the provincial Legislative Assembly?”
o The existing electoral system (First-Past-the-Post) or
o The single transferable vote electoral system (BC-STV) proposed by the Citizens’ Assembly on Electoral Reform
o Brian Lauder also wanted to make the membership aware that he had written to the Corporation of Delta with his concern over the light pollution associated with greenhouses.

Meeting Adjournment
Motion to Adjourn at 9:10 PM: Allan Edworthy
Second: Carol Abernethy
Motion carried

Next Meeting
Date: April 1, 2009
Time: 7:30 PM
Place: Beecher Place

President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Acting Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938

EXCERPT FROM METRO VANCOUVER WEB SITE
Waste Export Amendment
Metro Vancouver is seeking to amend its Solid Waste Management Plan to allow for the annual export of up to 600,000 tonnes of municipal solid waste to the United States for a period of up to five years, beginning in 2010.
The Cache Creek Landfill, one of three solid waste disposal facilities used by Metro Vancouver, is scheduled to close in 2010. Until Metro Vancouver establishes further waste management facilities, there is an immediate need for an interim disposal solution.   Metro Vancouver is assessing strategies provided by Rabanco Companies and Waste Management for waste export to disposal facilities in the United States.
Rabanco’s proposal consists of shipping waste to the Roosevelt Regional Landfill in Washington via:
Loaded shipping containers delivered by truck to Rabanco’s Surrey facility located at 10610 Timberland Road, then transferred to rail, and transported south through Surrey, Delta and White Rock, into the United States.
Loaded shipping containers transported along Highway 1, then south to the United States via Highway 11 in Abbotsford, and to Rabanco’s facility in Sumas, Washington, where the containers will be transferred to rail.
Waste Management’s (WM) proposal consists of shipping waste to the Greater Wenatchee Landfill in Washington, or the Columbia Ridge Landfill in Oregon via:
Loaded shipping containers delivered by truck to WM’s Annacis Island facility, located on the southwest side of the island, then transferred to rail, and transported south through Surrey, Delta and White Rock, into the United States.
Loaded shipping containers delivered by truck along Highway 1 and Lickman Road to WM’s Chilliwack facility, located at 44450 South Sumas Road, then transferred to rail, passing south through Abbotsford, and into the United States.
Solid waste will be transported to facilities in sealed, hard-top steel shipping containers. There will be no open handling of waste at any of the facilities.
We welcome your feedback. Metro Vancouver is providing a comment period from March 1 to April 7, 2009 on the proposed amendment and export strategies. Send your comments by April 7, 2009 to:  Mail: Metro Vancouver, Public Involvement Division  4330 Kingsway, Burnaby BC V5H 4GB  E-mail: icentre@metrovancouver.org  Fax: 604-432-6297
Following consideration of the comments received, Metro Vancouver will forward its amendment application to the Ministry of the Environment for approval.
In a separate process, Metro Vancouver is updating its Solid Waste Management Plan (SWMP). For further information, visit www.metrovancouver.org/services/solidwaste/planning.

2009 February Final Minutes

2009-02-14T11:02:00.000-08:00

Crescent Beach Property Owner’s Association
February, 2009 General Monthly Meeting

Date: February 4, 2009
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Malcolm Stewart – Secretary
Karen MacPherson - Past President
Directors Absent:
Bruce Friesen – Membership Chair
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present. The normal order of business was altered to allow an update on Blackie Spit Park to be presented first.

09.02.01 Blackie Spit Park
Mark introduced Tiina Mack, Parks Planning, Research and Design Manager with the City of Surrey, to provide an update on the plans for Blackie Spit Park.

Tiina offered the following update along with a handout:
o The City purchased the last remaining parcels of the Wickson property in 2007, completing the land acquisition for the park.
o Through meetings and consultations, a vision for the property was developed and 2 concept plans were prepared and presented at an open house in November 2008. Close to 50 people attended the open house and about 80 comment forms were collected.
o Design Concept 2 (grass and gardens) was favoured over Design Concept 1 (Open-air picnic shelter/event gathering place or interpretive centre).
o The design concept includes plans for parking in the area adjacent to the swim club and north along the shore line with a grassed area north of the sailing club for parking or for alternate use when not needed for parking.
o A beach shower is proposed near where the Wickson house once stood along with fencing and/or bollards (pillars) to prevent access to areas not intended for vehicles.
o Money for the complete project has not yet been allocated, however, the first phase which includes filling in of the cul-de-sac, irrigation of the lawn area, establishing the beach flower gardens and building of pathways on the point is expected to begin in the spring.
o The concept plan will go to the City’s Parks, Recreation and Cultural Committee, Chaired by chaired by Councilor Mary Martin, for approval on February 25, 2008.

Discussion
o There was vocal concern over the parking design offered in the concept plan, from the perspectives of access, safety, adequacy (more spots needed rather than less) and traffic flow.
o Tiina emphasized the parking design was early in the concept phase and that engineering design work would be done to address safety issues and traffic flow. She expected it would be some time before funds for the parking plan would be allocated.
o There was some discussion on other aspects of the park design including issues relating to drainage in areas planned for pavement. Tiina indicated this would be addressed in the construction and that permeable pavement material would be considered.
o Tiina was thanked for her work and the consultation process.

Errors/Omissions to the December 3, 2008 Minutes
No errors or omissions noted.

Adoption of the December 3, 2008 Minutes
Motion to adopt the minutes: Dick Nelson
Second: Karen MacPherson
Motion carried

Treasurer’s Report – Mark Nelson

Activity in November 2008:
Credits: $840.86
Debits: $2,000.00
As of November 30, 2008:
Term Deposits: $23,579.09
Cash: $12,267.19

Activity in December 2008:
Credits: $0.51
Debits: *$705.90
As of October 31, 2008:
Term Deposits: $23,579.09
Cash: $11,561.00
* The debit is associated with legal costs tied to tax filings and other matters of the CBPOA .

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Carol Abernethy
Second: Ron Sorensen
Motion carried

New Business

09.02.02 Community Emergency Planning
o Mark Nelson provided an update on a recent meeting with the RCMP, Surrey Fire Department, Ambulance Service, Transport Canada and BNSF to discuss emergency access to Crescent Beach. The meeting fell out an earlier meeting that he and Karen MacPherson had with Mayor Watts to discuss a wide range of Crescent Beach Property Owners’ Association issues.
o A summary of the meeting is included at the end of the minutes
o The Fire Chief will be following-up and Mark committed to keep the issue front and centre with the City.

Discussion
o Options for access, including a culvert under the railway track (similar to the one under HWY 99 joining HWY 10 and the dump) when trains are blocking the level crossings.
o A need for a general evacuation plan.
o An emergency contact number and the crossing identifier are located on the silver buildings adjacent to the crossings. The numbers will be posted on our blog.
o Risks associated with the transportation of dangerous cargo and the need to quantify liability of the BNSF in writing.
o Train lengths and frequency. There was general surprise that train lengths and the time a level crossing could be blocked by a moving train were not defined other than for switching. Given the economics of rail transport, we might expect increasing train lengths blocking access for up to 30 minutes

09.02.03 Artesian Wells
o Bruce Wood asked about the Community’s access the 2 artesian wells that once served the community. His interest was related to the access to water should an earthquake or other unexpected event damage the GVRD supply.
o The current status of the wells are unknown and Bruce committed to follow-up and report back to the membership.

Meeting Adjournment
Motion to Adjourn at 8:35 PM: Karen MacPherson
Second: Lorne Clare
Motion carried

Next Meeting
Date: March 4, 2009
Time: 7:30 PM
Place: Beecher Place
----------------------------------------------
President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Acting Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938
----------------------------------------------
Meeting to Discuss Emergency Access to Crescent Beach
Mark Nelson’s notes of the January 15, 2009 meeting

Attendees:
Lesli Roseberry, Staff Sergeant RCMP
Bud Livesley, Deputy Fire Chief
Tim Philley, District Superintendent Ambulance Service
John Mills Regional Director Transport Canada
Tony Schuurmans, Trainmaster BNSF
Daniel Fortt, Trainmaster BNSF
Gus Melonas, Regional Director Public Affairs BNSF

Bud Livesley was the person that Mayor Watts tasked with looking into the issue and he coordinated the attendees. I started off by giving an overview of the residents concerns which was emergency access in and out of the beach as well as safe transportation of dangerous goods and signal arms being down when there is no train. I brought up an emergency only access under the trestle bridge.

John Mills gave an overview of the Railway Safety Act which gives the government the ability to create rules and regulations. The Canadian Rail Operating Rules (CROR) governs the operation of trains however there are no regulations on the length of trains which are getting longer due to economics. Rule 103 stipulates that a crossing cannot be blocked for more than 5 minutes when switching. He said that rail companies need to be responsive to community and emergency issues. He said that they take regulatory action against railways for infractions but they require evidence to interviene. They also regulate the transportation of dangerous goods. They obviously look for safety and part of that is reduced speed. He said if the signal arms are down then we need to call the railway and document the incident however documentation is tough for a community.

Tony Schuurmans indicated that the signal arms have a fail safe system built into them and are designed to come down if there is a problem. He did say that we need to call the BNSF number and they will send someone out to fix as it requires manual intervention. This obviously involves travel time so it could take 1/2 hour up depending on the time of day and if they have to call someone out. The number is on the little house by the tracks and they require the crossing number which Karen kindly obtained so we can get on our blog. He talked about the incident they had a year ago that blocked the track for a couple of hours. the problem was a break problem with the train. The breaking system lost pressure and all breaks on all cars went on so the train could not be decoupled and the system had to be re-pressurized which takes 20 to 30 minutes to do. He talked about the number of trains that go through. There are currently 6 cargo trains a day (about 8000 feet in length), two coal trains a day (about 7000 feet in length) and two AMTRACK trains per day. He said that AMTRACK wants to run an additional two more a day and that the the coal trains may double in 09 up to 4 trains per day. He said that due to it being a single track they rarely have more than two trains in a one hour period. Due to the trestle bridge the speed of the train is between 10 and 15 miles per hour so they reduce ware on the bridge however they would like to go faster through the area but can not so the average length the crossings can be blocked is about 10 to 17 minutes. He said that as far as rail standards they meet the higher of the Canadian or American standards.

Lesi Rosbury talked about the number of calls they responded to in 08 which was 265 in the Crescent Beach area alone. She canvassed her staff and they said that there have been times when they have been held up by 5 to 10 minutes but no incidents in the past three years on an emergency situation. She said that there have been times that they have not been able to get out of Crescent Beach on an emergency call which is a concern to them however there are other cars they can call on. They do not have a standard response time goal, at least one that she was willing to say.

Tim Philley said that they don't have a standard response time either, they try to get there ASAP. He did not have the number of times attended in Crescent Beach at hand but did say that 75% of the time people don't need life support requirements. He did say that they can call on helicopters or the hovercraft if necessary but can be weather restricted.

Bud Liveslay said that there were 128 incidents in total over the last three years for the fire department, 72 of which were on medical calls so it was felt safe to assume that the ambulance had to attend 72 times over the last three years as well. I asked him about Surrey's emergency response plan. There is one for Surrey alone and it is not site specific. They follow the BC Emergency Response Model (BCERM) but he did say that he felt that we could develop contingency plans for our area. He commented on having a siren warning system which he is not in favor of as he said it can attract people vs. have them get out of the area and with the amount of people here in the summer they would not know what to do.

There was some general discussion on the trestle bridge. Even if it could be accommodated for vehicles it was felt that fire trucks could not get though. Also any would require the dept. that handles oceans and fisheries to be involved. Gus Melonas asked if we have ever thought of a pedestrian over or under pass which could be used to get people in and out in emergency situations. Karen and I felt that a pedestrian underpass might be something that could work for the community. I asked Gus if BNSF would typically pay for something like this and he said no but he might be able to find some funds for this but did not commit. He also indicated that BNSF is replacing the rail in our area with continuous rail which will make it quieter and more safe. I also asked him about right of way and he said it is a minimum of 50 feet but can be more in places.

John Mills said if there is an incident that the railways are to call a national emergency number through CANUTEC and they dispatch appropriate emergency response groups out.

Another solution that was discussed was to have local emergency groups call BNSF when called out and if there are trains in the area to ask them to stop however to stop it requires about 1/2 to 1 1/2 miles so may not be a good solution.

Lesli Roseberry felt that she should be in the forefront to drive concerns forward but Bud Liveslay is going to take discussion back to Mayor Watts on next steps as she assigned it to him. He is going to get back to me on what the next steps from the city's perspective is. Lesli did indicate from her perspective that she does have concerns about emergency access in and out.

2008 December Final Minutes

2008-12-15T02:21:00.000-08:00

Crescent Beach Property Owner’s Association
December, 2008 General Monthly Meeting

Date: December 3, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Malcolm Stewart – Secretary
Karen MacPherson - Past President
Directors Absent:
Bruce Friesen – Membership Chair
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present.

Errors/Omissions to the November 5, 2008 Minutes
No errors or omissions noted.

Adoption of the Amended November 5, 2008 Minutes
Motion to adopt the minutes: Bob Poulton
Second: Jim Mason
Motion carried

Treasurer’s Report – Mark Nelson

Activity in October 2008:
Credits: $7,579.71
Debits: $9,579.09
As of October 31, 2008:
Term Deposits: $21,579.09
Cash: $13,426.73

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Bob O’Brien
Second: Allan Edworthy
Motion carried

General
o Mark Nelson provided the following update:
o He and Karen McPherson will be meeting with Mayor Watts on December 4, 2008, to provide her with and update on the concerns and issues of the CBPOA. The focus will be on how we can work with the City to resolve emergency access to Crescent Beach and issues around foreshore erosion. Drainage, aircraft noise and the development of the Wickson property will also be points of discussion
o A member provided an alert that there has been a number of break and enters in the community, including a recent theft of bikes from a garage on O’Hara Lane and an auto break-in. The need to report and notify the police of any unusual activity was reinforced.

New Business

08.11.01 Wickson Point
o A question was raised as to the name of the planned park area. The Open House concept plans show the park named “Blackie Spit Park”. It is expected the name was used for rendering purposes only and that there would be consultation before a final decision was made. It was also noted that there was a good response to the November 25, 2008 open house at Beecher Place. Letters have been sent to Crescent Beach residents to obtain community input and residents can also provide feedback through the City’s web site: http://www.surrey.ca/Living+in+Surrey/Parks+and+Recreation/Park+Planning+and+Development/Park+Design/Wickson+Point+in+Blackie+Spit+Park.htm
o There was discussion about the need for traffic calming on the approach to the park, the need for a drop off area in front of the swim club, concern that the parking surface not exacerbate drainage issues and the parking area in general. After some discussion, Bob Gray put forward the following motion:
The CBPOA write the City requesting that the planned parking area be kept, as a minimum, at the current level.
Motion to adopt: Ron Sorensen
Second: Bob Abernethy
Motion carried

08.02.06: Graffiti
o A member asked to be reminded of the CBPOA position with respect to graffiti. It is the property owner’s responsibility to remove graffiti on private property and the City’s on public property. It is important to remove graffiti as soon as it appears.
o Report graffiti on public property to the City at 604-591-4291.
o All vandalism should be reported to the Surrey RCMP at their non-emergency number, 604-599-0502.
o Graffiti removal kits are available from the Surrey Crime Prevention Society at 604-502-8555 or by emailing the Surrey Crime Prevention Society’s Dave Jensen at dave@surreycrime.bc.ca A donation is requested to cover the $20 cost of the kits. The remover supplied is citrus based and non-toxic.
o There was a concern that graffiti on buildings at the approach to Crescent Beach had not been removed. Malcolm Stewart committed to contact the building owner.

Meeting Adjournment
Motion to Adjourn at 7:50 PM: Bob Poulton
Second: Bob Abernethy
Motion carried

The meeting was followed by a Christmas Potluck to celebrate the holiday season. Thanks to everyone for bringing great treats and to Esquires on 128th and Crescent Road for donating the coffee.

Next Meeting
Date: January 7 , 2009
Time: 7:30 PM
Place: Beecher Place

President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Acting Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938

2008 November Final Minutes

2008-11-16T23:22:00.000-08:00

Crescent Beach Property Owners’ Association
November, 2008, General Monthly Meeting

Date: November 5, 2008
Time: 7:30 p.m.
Location: Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson, President
Bruce Friesen, Membership Chair
Karen MacPherson, Past President
Directors Absent:
Malcolm Stewart, Secretary
Don Sinclair, Acting Treasurer

Call to Order
Mark Nelson, as Chair, called the meeting to order at 7:35 p.m. It was established that a quorum was present.

Minutes of the Meeting of September 3, 2008
Errors and Omissions: None noted.

Motion to adopt the minutes
Moved: Karen MacPherson
Seconded: LeaBuburuz
Motion carried.

Treasurer’s Report – Mark Nelson

August 2008 September 2008
Credits: $0.68 $1,874.89
Debits: $2000.00 $2000.00
Term deposits (month end): $17,579.09 $19,579.09
Cash (month end): $15,551.22 $15,526.11

Motion to adopt the Treasurer’s Report
Moved: Lea Buburuz
Seconded: Pam Mahony
Motion carried.

Membership Report – Bruce Friesen
* 356 Members for the 2008/2009 membership year, as of the end of October.
Compares to a total for the 2007/2008 membership year as of the end of June, 2008
81 Members have paid for the 2009/2010 membership year as well
* $2685 has been collected
* Thank you very much to each of the 15 canvassers who contributed to this campaign.
Motion to adopt the Membership Report:
Moved: Jim Mason
Seconded: Bob O’Brien
Motion carried.

General Updates

08.11.01: Wickson Point Presentation

The City of Surrey provided an update on work to integrate the Wickson Point properties into Blackie Spit Park. The City was represented by Tiina Mack, Manager, and Lisa McNiven, Landscape Technician, City of Surrey Parks, Recreation and Culture - Planning, Research and Design.

Since acquisition of the last two lots on Wickson Point and demolition of the existing house, the City has:
· prepared a concept plan (how the area will be used, access, etc);
· held a stakeholder meeting to collect input; and
· held a first public open house to explore the concept plan.
The concept as presented is to expand and enhance Blackie Spit Park. The additional area would be primarily for passive recreation, possibly with a shelter of some kind, and possibly taking the opportunity to create an “entrance” to the park enhancing esthetics and calming traffic. Handouts were provided showing concept planning ideas and potential design elements.

Comments and questions from the Members, and City responses:
· shelter for rainy days – possible
· speed of traffic on McBride Avenue - possible actions include a curved entrance road to the Park, and raised crosswalks
· fire pit – not likely as City staff anticipates problems, but the suggestion could be repeated at the next open house
· retain existing trees, lowering the grade around them so they survive – this is the current intent
· name for the area – not decided, but probably the area will not be differentiated from Blackie Spit Park as a whole.

Next Step: The next Public Open House will be:
· November 25, 2008
· 6:00 to 8:00 p.m.
· Beecher Place

08.02.02: Drainage Study Update

The City of Surrey Engineering Department provided an update on the drainage study. The City was represented by Carrie Baron, Manager, and Victor Jhingan, Project Supervisor, with consultant Samantha Ward of UrbanSystems assisting in answering questions.

The presentation recapped progress to date:
* Study objectives are to understand the current system performance and limitations, identify opportunities for improvement, and develop a plan for the future both medium and long term.
* A survey of properties owners collected data on drainage conditions throughout the community. There were 154 responses to the survey, which is an excellent response rate, and appreciated by the City.
* Six monitoring stations have been installed.
* Data to date shows the water table close to the surface in winter and particularly at high tide, leaving little room for infiltration during rain events.
* Further sea level rise is projected, including the effects of climate change.

The City displayed four options, intended to cover the full range of possibilities:
· Open ditches
· Pipe system enhancements
· Phased raising of land levels as future development proceeds
· Restricted lot coverage
The presentation materials used were excellent.

In discussion, the City staff indicated they understood the problem was a major one, required a substantive response. The solution will probably required significant expenditures, and towards that end the City has included funds in the City ten year plan ($25 million?) with the intent to have this project included in funding program split between the City, Province and Federal Government.

Meeting participants provided comments to City staff both oral and on written notes. Further input by e-mail is welcome, by the end of November. CBPOA members are encouraged to submit comments to the CBPOA Blog, for consolidation and forwarding to the City.

The City will return to the CBPOA with study findings and recommendations, by the end of January. CBPOA comments will be welcome, in parallel with extensive review within the City of Surrey planning and budgeting processes.

Traffic Committee

The Traffic Committee chair position remains vacant (as is the Treasurer position).

Lea Buburuz mentioned a proposal for a traffic loop at the end of Sullivan Street similar to the existing circle at the end of Beecher Street, and stressed the need for the Traffic Committee to become active.

New Business

The annual Christmas Party will be held in conjunction with the next CBPOA meeting, December 3, 2008, with a pot luck.

Meeting Adjournment
The meeting adjourned at 8:50 p.m.

Next Meeting
Date: December 3, 2008
Time: 7:30 p.m.
Place: Beecher Place, Crescent Beech

Contact Information
President Mark Nelson 604 531 4999
Vice-President vacant
Acting Treasurer Don Sinclair 604 541 3931
Membership Chair Bruce Friesen 778 292 1954
Secretary Malcolm Stewart 604 541 9004
Past President Karen MacPherson 604 535 5938

2008 September Final Minutes

2008-09-19T19:59:00.000-07:00

Crescent Beach Property Owner’s Association
September, 2008 General Monthly Meeting

Date: September 3rd, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Mark Nelson – President
Bruce Friesen – Membership Chair
Malcolm Stewart – Secretary
Karen MacPherson - Past President
Directors Absent:
Don Sinclair – Acting Treasurer

Mark Nelson as chair, called the meeting to order at 7:35 pm. It was established that a quorum was present.

Errors/Omissions to the July 2nd, 2008 Minutes
Malcolm Stewart noted that the July, 2008 minutes had be amended to correct various spelling errors.

Adoption of the Amended July 2nd, 2008 Minutes
Motion to adopt the minutes: Bob Abernethy
Second: Ron Sorensen
Motion carried

Treasurer’s Report – Mark Nelson

Activity in June 2008: Activity in July 2008:
Credits: $ 0.82 Credits: $ 270.73
Debits: $ 2,000.00 Debits: $ 2,436.48
As of June 30th, 2008: As of July 30th, 2008:
Term Deposits: $13,579.09 Term Deposits: $15,579.09
Cash: $19,716.29 Cash: $17,550.54

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Bob Wakefield
Second: Art VanWart
Motion carried

Membership Report – Bruce Friesen
o 302 members have renewed, with 60 paid through 2009/2010.
o Trending to a similar number of members as last year, which were 369 members.
o $1,920 collected, including the returns from 8 of 16 canvassers.
o Canvassing to be completed by the end of September

Adoption of the Membership Report
Motion to adopt the Membership Report: Cliff Adams
Second: Ron Sorensen
Motion carried

General
Mark Nelson provided the following updates:
o Jack Traa has stepped aside as the Traffic Committee Chair. Anyone interested in taking on the role can contact any of the Directors
o Karen MacPherson will be Chairing the Land Use Committee
o It was noted volunteers to take on the Vice President and Treasurer’s positions are still needed
o The planned Wickson point Concept Plan Stakeholder Group Meeting apparently did not take place as scheduled. Mark Nelson will be following up.
Ron Sorensen provided the following updates:
o 08.02.01 NavCanada: NavCan’s response to the consultant’s report, has been returned to the consultant for their comment. An update is expected in early September. As expected, complaints of aircraft noise have fallen off, as people are less likely to report disturbances multiple times. Noise monitoring is planned, likely at the Annex on 24th St. at 124th Ave.
o 08.02.02 Drainage: No activity to report, but suggested the City be asked to report at a future meeting.
Karen MacPherson provided the following update:
o 08.06.01 Nicomekl Silting: Russ Hiebert had replied to her June 10, 2008 letter, indicating that the solution rests with the Marina and the Municipality, not the Federal Government.

New Business
o Penny Essex looked to the CBPOA for support of her suggestion to the City to name the Wickson property after a local resident who had been active in identifying the opportunity to purchase the property. The general consensus was that there were many people who, over the years, had played a significant role in preserving the property and it would be premature to single out someone without broader CBPOA member input.
o Bob Abernethy provided an alert that there has been a number of break and enters in the community and a need to report any unusual activity. It was also noted Fisheries has been more visible.
o Mark Nelson asked that any feedback with respect to the summer policing and bylaw enforcement be directed to him so that he can pass along to the City.
o Penny Essex proposed that the CBPOA host an “All Candidates Meeting” given the expected election call. It was agreed the Meeting would be of interest to CBPOA members and Penny has offered to contact the candidates. POST MEETING NOTE: An “All Candidates Meeting” had already been planned by the City of White Rock. Watch local media for date, time and venue.
o Mark Nelson noted that Bev Burrell, an active CBPOA member, is in the Peace Arch Hospital and that our best wishes are with her.

Meeting Adjournment
Motion to Adjourn at 8:10 PM: Karen MacPherson
Second: Ron Sorensen
Motion carried

Next Meeting
Date: October 1st, 2008
Time: 7:30 PM
Place: Beecher Place

President: Mark Nelson @ 604.531.4999
Vice President: Vacant
Acting Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938

2008 Annual General Meeting Final Minutes

2008-07-09T12:14:00.000-07:00

Crescent Beach Property Owner’s Association
2008 Annual General Meeting

Date: July 2nd, 2008
Time and Location: 8:05 PM Beecher Place, Crescent Beach
Directors in Attendance:
Don Sinclair - Past President
Mark Nelson - Vice President/Treasurer
Malcolm Stewart – Membership Chair/Secretary
Directors Absent:
Karen MacPherson - President

Don Sinclair as chair, called the meeting to order at 8:05 pm. It was established that a quorum was present.

Adoption of the July 4th, 2007 Minutes
Motion to adopt the minutes: Lea Buburuz
Second: Bob O’Brien
Motion carried

Membership Report – Malcolm Stewart
o 369 members, down 20 from the prior membership year.
o A 2 year renewal option was offered for the first time in 2007, with 172 members choosing the option.
o $5,560 collected through 14 canvassers and mail renewals.
o 2008 ends Malcolm Stewart’s term and he will work with the new Chair to transition responsibilities in August/September.

Adoption of the Membership Report
Motion to adopt the Membership Report: Barb Armstrong
Second: Barbara Cullen
Motion carried

Treasurer’s Report – Don Sinclair
A Statement of Society’s Receipts and Expenses for the period ending June 30, 2008 was distributed and read by Don Sinclair. Membership equity has risen from $27,189 in 2007 to $31,442 in 2008. Hard copies of the Statement were distributed at the meeting and are available on member request.

Of note was the Society’s standing resolution from previous years to fund the Blackie Spit Preservation Society with its membership fees amounting to 50 cents each year, of every membership fee received. At present, as the Blackie Spit Preservation Society is not active, these amounts have not been paid every year. Additionally, included in legal expense are the costs of keeping the Blackie Spit Preservation Society in good standing as an incorporated entity.

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Bob Abernethy
Second: Alan Edworthy
Motion carried

New Business
Year Round Leashed Dog Access to the Crescent Beach Promenade
In advance of putting the motion to the floor, Malcolm Stewart provided the following information:
o A reminder that regardless of the outcome of the vote on leashed access, the current bylaws remain in place. The City, not the CBPOA, establish and enforce bylaws in the interest of the community at large. It is expected that the outcome of the CBPOA vote would be taken into consideration by the City when contemplating any changes to existing bylaws.
o A history, beginning in October 2006, leading up to the motion. Leashed access had been identified as an issue for the Beach Committee in 2006. Over the course of several monthly meetings there had been extensive debate on the matter. It had been agreed at the February, 2008 General Monthly Meeting of the Association that the AGM would be the best time to present the motion to allow greater involvement of Association members.

In advance of the vote, members expressed a variety of views on year round leashed access to the promenade/pathway, leading to the following motion, put forward by Malcolm Stewart.

Leashed Dog Access to the Crescent Beach Promenade
Whereas:
o Bylaw #13480 currently restricts horse and dog access to the beach from May 15th to September 15th and,
o There is community support for the City of Surrey’s General Manager to prescribe year round leashed access for dogs to the promenade/pathway under Bylaw #13480 and
o Bylaw #13480 was put in place prior to the construction of the dyke and,
o With the construction of the dyke, the promenade/pathway is now distinct and separate from the beach enabling enforcement of the Bylaw then,

It is resolved that:

The Crescent Beach Property Owners’ Association supports year round leashed dog access to the Crescent Beach promenade/pathway.

Motion to forwarded by: Malcolm Stewart
Second: Jay MacDonald

Discussion of the Motion lead to the following Motion to Amend:
That the motion be amended to:

The Crescent Beach Property Owners’ Association supports year round leashed dog access to the Crescent Beach promenade/pathway with access for the period May 15th to September 15th restricted between dawn and 9:00 am.

Prior to voting on the motion to amend, one member raised a point of order with the Chair concerning an amendment to a motion that had been published. In the Chair’s view, anyone with interest in the motion was either at the meeting or had submitted a proxy, therefore a motion to amend would be permitted.

Motion to Amend: Diane Maughan
Second: Lea Buburuz
Motion to Amend Defeated

The original motion forwarded by Malcolm Stewart was then put to the floor for a vote:

The Crescent Beach Property Owners’ Association supports year round leashed dog access to the Crescent Beach promenade/pathway.

Motion Defeated

Malcolm Stewart indicated that application of the proxy votes would not alter the outcome of the vote.

Election of Officers

By acclamation, the following officers were elected:

President: Mark Nelson, 2939 McBride, Surrey, BC, V4A 3E4
Treasurer: Don Sinclair, 2566 Maple Street, Surrey, BC, V4A 2Z5
Membership Chair: Bruce Friesen, 2854 Bayview Street, Surrey, BC, V4A 2Z4

The Vice President’s position remains vacant and Malcolm Stewart will continue as Secretary to the end of his term in 2009. Karen MacPherson assumes the role of Past President .

Meeting Adjournment
Motion to Adjourn at 8:45 PM: Rich Schmid
Second: Jim Mitchell
Motion Carried

President: Mark Nelson @ 604.531.4999
Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938

2008 July Final Minutes

2008-07-09T11:56:00.000-07:00

Crescent Beach Property Owner’s Association
July, 2008 General Monthly Meeting

Date: July 2nd, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Don Sinclair - Past President
Mark Nelson - Vice President/Treasurer
Malcolm Stewart – Membership Chair/Secretary
Directors Absent:
Karen MacPherson - President

Mark Nelson as chair, called the meeting to order at 7:40 pm. It was established that a quorum was present.

Errors/Omissions to the June 4th, 2008 Minutes
Malcolm Stewart note the June, 2008 minutes had be amended to clarify that aircraft noise complaints should be directed to all the email addresses listed by SCAANs

Adoption of the Amended June 4th, 2008 Minutes
Motion to adopt the minutes: Lea Buburuz
Second: Bob O’Brien
Motion carried

Treasurer’s Report – Mark Nelson
Activity in March 2008:
Deposits: $ 60.00
Credits: $ 0.97
Debits: $ 25.00
As of May 30th, 2008:
Term Deposits: $11,579.09
Cash: $21,715.47

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Lea Buburuz
Second: Diana Maughan
Motion carried

Membership Report – Malcolm Stewart
o 188 members have renewed, with the balance or 172 renewals resulting from the 2 year renewal option adopted at the 2007 AGM
o $230 collected with door to door canvassing beginning in early July.
o 10 canvassers confirmed with more needed, especially for the Crescent Heights area.
o A reminder that the membership year is from August 1st to July 31st.

General
Mark Nelson provided the following updates:
o A Wickson point Concept Plan, Stakeholder Group Meeting has been planned by the City of Surrey. Representatives from CBPOA, the Blackie Spit Preservation Society, the Crescent Beach Swim Club, the Crescent Beach Dog Owners Association and the Surrey Sailing Club have been invited. A copy of the invitation is posted on the CBPOA’s blog..
o A report prepared by the City of Surrey’s Fire Chief on rail safety has prompted the City to approach Transport Canada and the BNSF for a meeting. The CBPOA will ask the City to be included. Karen MacPherson will make the request on behalf of the CBPOA.
Malcolm Stewart provided the following updates:
o The following have been posted on the CBPOA blog:
o A letter sent on behalf of the CBPOA expressing concern over the Nicomekl silting and the impacts to the Marina
o Information provided by Tom Carefoot in answer to a question at the May general meeting regarding the “foam ridge” on the beach front
o An alert that a member’s vehicle had recently been vandalized at the Surrey Park and Ride. The catalytic converter and part of the exhaust system had been removed by thieves using a sawzall. The converter contains platinum, which is presumably sold for profit.

New Business
o A concern was raised over the maintenance and appearance of areas on and around the dyke north of Sullivan. The issue was referred to the Beach Committee for consideration.
o A member expressed concern over the growing number of fires on the south end of the beach. It was recommended that the fire department be called to investigate and put out all fires. Malcolm Stewart indicated the City had provided advice that they can no longer obtain permits to collect wood or contour the beach following winter storm activity unless there is a threat to public safety.

Meeting Adjournment
Motion to Adjourn at 7:55 PM: Lea Buburuz
Second: Bob Abernethy
Motion carried

Next Meeting
Date: August 6th, 2008
Time: 7:30 PM
Place: Beecher Place

President, Karen MacPherson – 535.5938
Vice President and Treasurer, Mark Nelson – 531.4999
Past President, Don Sinclair – 541.3931
Membership and Secretary, Malcolm Stewart – 541.9004

2008 June Final Minutes

2008-06-11T09:18:00.000-07:00

Crescent Beach Property Owner’s Association

Date: June 4th, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Karen MacPherson - President
Mark Nelson - Vice President/Treasurer
Directors Absent:
Don Sinclair - Past President
Malcolm Stewart – Membership Chair/Secretary

Karen MacPherson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present.

Adoption of the May 7th, 2008 Minutes
Motion to adopt the minute: Dick Nelson
Second: Ron Sorensen
Motion carried

Treasurer’s Report – Mark Nelson
Activity in March 2008:
Deposits: $0.00
Credits: $15,101.36
As of March 31st, 2008:
Term Deposits: $9,579.09
Cash: $23,679.50

Membership Report – Malcolm Stewart Absent
There was no report on membership as Malcolm was absent.

Train Committee Update: Lea Buburuz
Lea reported on the results of the Train Committee Questionnaire. 87 homes responded to the survey representing 204 people. The questions, in order of priority, are as follows (maximum points available 1020):
1. How much in favour would you be of the CBPOA lobbying Surrey Council to establish an emergency vehicle access to Crescent Beach that cannot be blocked by rail transportation? – 954 points
2. How much in favour would you be of the CBPOA lobbying Surrey Council to stop the rail transportation of dangerous chemicals/goods through Crescent Beach? – 949 points
3. How concerned are you that at this present time rail transportation prevent emergency vehicles having access to Crescent Beach up to 16 times a day often resulting in extended time delays? – 944 points
4. How concerned are you about the rail transportation for dangerous chemicals/goods through Crescent Beach? – 930 points
5. How concerned are you that the volume will in every likelihood increase to 20 to 25 times a day by the year 2012? – 918 points
6. How much in favour would you be on the CBPOA lobbying Surrey Council to have the rail tracks moved to a safer location not subject to frequent landslides? – 889 points

Karen MacPherson felt that there was a good response to the survey and the Train Committee should focus on the short term on access and safety issues as per the residents response to the questionnaire.

Mark Nelson informed everyone that there was an article in the Peace Arch News on May 28th, 2008. It indicated that Smart Rail raised an issue with the City of Surrey that the city should have the power to limit the movement of hazardous goods by rail as it is a concern raised by residents of Crescent Beach and Ocean Park. Surrey City Council adopted unanimously that responsibility should remain with the federal government because “deferral of this authority to the local level of government would not be effective, given the relative availability of resources and expertise between the local and federal levels of government…” Part of the report that the Council based it’s decision on calls for a meeting of council with the railway and federal regulators to discuss South Surrey residents’ concerns. Murray Weisenberger put forth a motion as follows: “That the CBPOA send a letter to the Mayor of Surrey asking that they include a member of the CBPOA in discussions with the BNSF Railway and the Federal Regulators.” Motion to adopt by Ron Sorensen and seconded by Lea Buburuz and was passed with all in favour. The train committee will focus on some solutions to the issues in preparation of the meeting.

Ron Sorensen felt that the Train Committee should also focus on the risk and look for ways to show how the risk has changed over time. It was felt that Smart Rail might have some statistics.

General
All Saints Community Church – The Reverend Peter Klenner
The Reverend Peter Klenner invited the residents of Crescent Beach to attend an Outdoor Festival on the 9th and 10th of August from 10 AM to 4 PM. The purpose is to build bridges with the youth living or visiting Crescent Beach and provide an opportunity for those interested to attend an outdoor community church service. There will be such things as food, face painting, crafts, a prayer tent, a book store, cart rides with miniature ponies etc.

Annual General Meeting
The Annual General Meeting will be held on July 2nd. Karen ask for nominees for President, Vice President, Membership and Treasurer. She indicated that the current directors really need some assistance as they have been doubling up on roles.

There will also be a motion put forward by Malcolm Stewart on behalf of the Beach Committee as follows:
Leashed Dog Access to the Crescent Beach Promenade

Whereas:

o Bylaw #13480 currently restricts horse and dog access to the beach from May 15th to September 15th and,
o There is community support for the City of Surrey’s General Manager to prescribe year round leashed access for dogs to the promenade/pathway under Bylaw #13480 and,
o Bylaw #13480 was put in place prior to the construction of the dyke and,
o With the construction of the dyke, the promenade/pathway is now distinct and separate from the beach enabling enforcement of the Bylaw then,

It is resolved that:

The Crescent Beach Property Owners’ Association supports year round leashed dog access to the Crescent Beach promenade/pathway.

New Business
08.06.01 Nicomekl Silting
Lorne Clair brought up the silting in the Nicomekl River and how it is affecting boaters and the Marina in Crescent Beach. Murray Weisenberger put forth a motion as follows: “That the CBPOA go on record to express our concerns of the silting in the river by sending a letter to Russ Hiebert, Kevin Falcon and the Ministry of Transportation and to ask for them to keep us informed of their progress. The motion was passed and Karen MacPherson will send a letter.

General Con’t
Ron Sorensen informed the group that the complaints about the jet noise to NAV Canada are down and it is the opinion of SCANS that NAV Canada feels that over time the residents will accept the noise and the complaints will drop off. SCAANS urges you to send a complaint in EACH time you are bothered by plane noise. Let them know you are NOT HAPPY with these flight paths and the noise impact they are having. You can add your name by e-mailing scaans@gmail.com or calling:

o Colleen @ 604-538-1091 or Janet @ 535-9900
You can address your complaints to ALL OF THE FOLLOWING:
o Nav Canada service@navcanada.ca 1-800-876-4693
o YVR noise@yvr.ca 604-207-7097
o MP Russ Hiebert info@russhiebert.ca 604-542-9495
o Mayor Dianne Watts dlwatts@surrey.ca 604-591-4126
o Minister of Transport mintc@tc.gc.ca 1-613-991-0700
Please cc scaans@gmail.com to help them keep a record of the # of complaints being sent in.

Emails were provided in the April minutes and can be found on the CBPOA blog at www.cbpoa.ca by selecting the SCAANs link.

Meeting Adjournment
Motion to Adjourn: Ron Sorensen
Second: Lea Buburuz
Motion carried

Next Meeting
Date: July 2nd, 2008
Time: 7:30 PM
Place: Beecher Place

President, Karen MacPherson – 535.5938
Vice President and Treasurer, Mark Nelson – 531.4999
Past President, Don Sinclair – 541.3931
Membership and Secretary, Malcolm Stewart – 541.9004

2008 May Final Minutes

2008-05-13T09:55:00.000-07:00

Crescent Beach Property Owner’s Association

Date: May 7th, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Karen MacPherson - President
Mark Nelson - Vice President/Treasurer
Malcolm Stewart – Membership Chair/Secretary
Directors Absent:
Don Sinclair - Past President

Karen MacPherson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present.

Adoption of the April 2nd, 2008 Minutes
Motion to adopt the minute: Ted Crosby
Second: Barbara Armstrong
Motion carried

Treasurer’s Report – Mark Nelson
Activity in March 2008:
Deposits: $180.33
As of March 31st, 2008:
Term Deposits: $22,578.09
Cash: $8,578.14

Membership Report – Malcolm Stewart
$5,520 collected representing 364 members in 2007/2008 and 172 members in 2008/2009

Train Committee Update: Karen MacPherson
Karen MacPherson provided an update of the recent train survey on behalf of Lea Buburuz:
o The survey was distributed to 600 homes in hard and soft copy.
o The deadline was May1st, 2008 with 82 residents completing the survey.
o Lea will be tabulating the results for presentation at a future meeting.

General
08.02.02 Update: Crescent Beach Drainage Problems
Karen MacPherson first thanked Ron Soresen and Bob Gray for their work on behalf of the Community to resolve drainage issues. She then introduced the City of Surrey’s, Victor Jhingan (Project Manager) and Carrie Baron (Drainage and Environment) along with Samantha Ward, the lead consultant with Urban Systems. They collectively provided the following update:
o Urban Systems has been retained to evaluate the effectiveness of drainage in an area bounded by Mud Bay, Boundary Bay and the BNSF railway.
o It will be a broad study including the implications of climate change, changes to sea levels and expected changes to the community’s buildings and landscape.
o Drainage is currently managed by storm sewers taking water to the channels behind the Mathisen farm or through private and public rock pits.
o The channels gravity drain at low tide and are pumped at high tide.
o There has been an excellent response, including photos and anecdotal information, to a recent survey sent to property owners.
Urban Systems will be undertaking the following activities:
o A geotechnical survey to understand the soil characteristics and its ability to infiltrate water at low and high tides
o Hydro studies including the digging of wells to establish ground water levels and the relationship between tides and ground water flow. An archeologist will be present for all digs.
o An evaluation of the Maple Street pump station.
o A site walk of the dyke to examine flood boxes and ensure the dyke is adequate to protect the community.
o The development of a drainage model that will allow scenario analysis from today to 50 years in the future. As an example, the drainage performance could be evaluated under a scenario where a high tide is combined with a rainfall event and a pump station failure.
o Identification of upgrades and priorities to allow the City to put capitol programmes forward through their budgeting process. The first priority will likely be the replacement of the Maple Street pump station, the oldest in the City.
Through discussion the following points were made:
o There is no grade in the Village and very little pipe in the ground.
o Sea levels are rising
o There will be an early focus on minimizing flooding of existing properties.
o The study will attempt locate the salt and fresh water “wedge” to understand its impacts on drainage.
o There was discussion around ground water runoff from the bluff and its channeling to the sea behind Ted Crosby’s property. The outflow was built below sea level and has resulted in flooding of Ted Crosby’s home. Work is underway to build a clay barrier to prevent future flooding.
o It is difficult if not impossible to keep any infrastructure on the sea side of the dyke. Storms and resulting severe wave action destroy infrastructure.
o A storm surge monitor was recently installed in Boundary Bay by the Federal government. It is not clear whether or not the public will have access to the information.
o There was a question about “foam” ridge appearing on the beach, typically at this time of year. It is not related to drainage, however Carrie Baron committed to follow-up with the City’s biologist and report back to Karen MacPherson.
o There will be a public forum in November, 2008 to present the draft results of Urban System’s study and recommendations. Recommendations could include changes to site coverage rules and the use of alternate materials for driveways and patios that allow water infiltration.
o The map used in the presentation will be posted on the CBPOA blog and at Camp Alexandra.

08.02.01 Update: Nav Canada Report: YVR Airspace Study 90 Day Review
Karen MacPherson introduced two SCAANS (South Surrey Citizens Against Airplane Noise) members, Janet Peers and Colleen Kusack, who provided the following update:
o Last year, to increase capacity, Nav Canada introduced one of the most significant changes to a flight route in its history taking aircraft from a route north of the truck crossing to one over Delta. There was no consultation.
o People expressed concerns about the route changes, however there was not a coordinated approach.
o A meeting with Nav Canada was arranged through Russ Hiebert. Colleen was one of 12 citizens selected to meet with Nav Canada, however, the meeting did not result in any change.
o The Community started to organize under the SCAANs banner.
o Under pressure Nav Canada modified the route moving aircraft over the peninsula and Boundary Bay. However, while solving some problems, the change exacerbated others.
o There are 2 major runways at YVR, 26 and 08. Historically 26, which impacts Surrey, is used 51% of the time. Should 26 be used 24 hours per day, there would be about 132 flights per day increasing significantly in the summer months.
o In January and February, the complaints received by YVR were 862% higher than those received in the previous 4 years. Of those received, more than 60% were from the Surrey area.
o Council has agreed to hire an aeronautical consultant who will make recommendations on ways to reduce noise and recommend alternate flight routes that could meet Nav Canada’s needs.
o SCAANs is advocating the return of routes to those of pre May 10th, 2007.
o Dianne Watts and Judy Villeneuve have both been actively involved.
o It is expected the City will approach Nav Canada for a face to face meeting.
o Two City lawyers are active on the file.
o Nav Canada is a private organization whose charter requires only consideration of safe and efficient operation of the airways. Environment and consultation are not considered.
o YVR plans to install noise monitoring, likely at Crescent Park. YVR has been very cooperative throughout all discussions.
o SCAANs encourages all citizens to send complaints to Nav Canada and politicians with a copy to SCAANs for their tracking. Complaints are the only measure used and one should be registered every time there is a concern. Emails were provided in the April minutes and can be found on the CBPOA blog at www.cbpoa.ca by selecting the SCAANs link.

Meeting Adjournment
Motion to Adjourn at 8:45 PM: Ron Soresen
Second: Barb Schillinger
Motion carried

Next Meeting
Date: June 4th, 2008
Time: 7:30 PM
Place: Beecher Place

June Agenda Items: In addition to normal agenda items the following item is scheduled:
• Land Use Committee Quarterly Update

President, Karen MacPherson – 535.5938
Vice President and Treasurer, Mark Nelson – 531.4999
Past President, Don Sinclair – 541.3931
Membership and Secretary, Malcolm Stewart – 541.9004

2008 April Final Minutes

2008-04-09T10:27:00.000-07:00

Crescent Beach Property Owner’s Association

Date: April 2nd, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Karen MacPherson - President
Mark Nelson - Vice President/Treasurer
Malcolm Stewart – Membership Chair/Secretary
Directors Absent:
Don Sinclair - Past President

Karen MacPherson as chair, called the meeting to order at 7:35 pm. It was established that a quorum was present.

Errors/Omissions/Additions to the March 5th, 2008 Minutes
Malcolm Stewart noted the following errors in the Minutes:
o Various spelling errors
o Ron Soresen is not an Executive Director of SCAANS. The organization has no such positions. He is an active SCAANS member.
Malcolm Stewart noted the following addition to the March minutes re: 08.02.01: Nav Canada Report: YVR Airspace Study 90 Day Review to more fully describe SCAANS and providing contact numbers in addition to email addresses:
o SCAANs (South Surrey Citizens Against Airplane Noise) is a coalition of local residents who have joined together to restore the peace and quiet in our community. They encourage you to join their growing list of members. They send out periodic updates, provide information of interest, and track complaints. All members are encouraged to send in suggestions.
o NavCanada has said that the only monitoring they will do as to the impact of these flight paths will be by the number of complaints they receive. SCAAN’s urges you to send a complaint in each time you are bothered by plane noise. It is important to let NavCanada know you are unhappy with these flight paths and the noise impact they are having. You can add your name by e-mailing scaans@gmail.com or calling:
o Colleen @ 604-538-1091 or Janet @ 604-535-9900
o You can address your complaints to:
o NavCanada service@navcanada.ca 1-800-876-4693
o YVR noise@yvr.ca 604-207-7097
o MP Russ Hiebert info@russhiebert.ca 604-542-9495
o Mayor Dianne Watts dwatts@surrey.ca 604-591-4126
o Minister of Transport mintc@tc.gc.ca 1-613-991-0700
Please cc scaans@gmail.com to help them keep a record of the number of complaints being sent in.

Adoption of the March 5th, 2008 Minutes with noted Errors/Omissions/Additions
Motion to adopt the minutes as revised: Dick Nelson
Second: Brian Lauder
Motion carried

Treasurer’s Report – Mark Nelson
Activity in February 2008:
Deposits: $0.36 (Interest)
As of February 29th, 2008:
Term Deposits: $22,578.09
Cash: $8,397.81

Membership Report – Malcolm Stewart
Membership remains at 366 with 4 memberships pending payment.

Traffic Committee Update: Jack Traa
Jack has been in contact with the City to discuss a variety of outstanding issues. The outcomes follow:
o Speeding on Bayview: The balance of the offenders are believed to be local residents. No further action planned.
o Visual obstruction at the intersection of Beecher and MacKenzie: Vegetation trimmed. Complete
o Speeding on Sullivan, Beecher and McBride. Traffic counts done last summer do not meet the City’s threshold for traffic calming. The City has closed the file. It was noted a 4 way stop was added at Sullivan and Dunsmuir, but it is not known whether the addition was tied to CBPOA concern around speeding.
Following discussion of a variety of issues related to traffic, Jack committed speak with the City on the following:
o The need for a safe crossing from the lane serving Dunsmuir Gardens to Heron Park
o The need to address the blind corner at the intersection of Beckett and 128th
o Continued discussion with respect to the City’s long-term plan for traffic. The CBPOA through the Traffic Committee has submitted comments on the plan.
o Have Jack’s contact attend a meeting.

New Business
08.04.01 Train Issues/Concerns – Brian Lauder
Brian provided the following updates with respect to train movement through Crescent Beach:
o Brian shared a letter he wrote to the Mayor and Council, expressing concern and offering a variety of recommendations, after his son became stranded on the west side of the tracks. Both Crescent Beach level crossings were blocked for more than an hour by a stopped train. He also shared the reply from the City’s Mayor, which in his view, was inadequate and showed a lack of understanding of the issues.
o Brian provided information around recent speculation tied to Metro Vancouver’s plans for the disposal of solid and liquid waste. There have been news reports suggesting Metro Vancouver plans to transport garbage to Washington State for disposal using railcars. Should a route through Crescent Beach and White Rock be preferred, it was expected there would be a significant increase in rail traffic and associated delays. He indicated the CBPOA should be concerned and in the event a route was chosen through Crescent Beach, we should be in a position to benefit from the inconvenience by the application of a levy to railcars transporting garbage. The levy, in Brian’s view, could be applied to land acquisition for an alternate right of way.
Through discussion, members made the following points:
o There is need for emergency access with one option tied to extending the road that passes by Dunsmuir Gardens under the train trestle and providing gate keys to emergency responders. It was mentioned that the fire department has keys for the Dunsmuir Garden’s access, but not for the Marina.
o A need for an emergency response plan.
o Brian asked the members to put forward a motion in response to Metro Vancouver’s possible transport of garbage through Crescent Beach. However, members present clearly preferred to refer the matter to the Train Committee. The Train Committee is well on their way to establishing CBPOA and community consensus on matters involving rail safety and access. Once that is done the CBPOA will be in a position to act in a focused manner that reflects the views of the CBPOA and the community at large.
o One member mentioned that Metro Vancouver has broadly advertised a series of consultations throughout the region, with one in Surrey Tuesday, April 8th. The times and link to the web site with the relevant information follow:

Sheraton Vancouver Guilford Hotel
15269 – 104th Ave, Surrey
Registration: 6:00 - 6:30 p.m.
Public Meeting: 6:30 - 9:00 p.m.
http://www.gvrd.bc.ca/managementplans/index.htm

General
08.02.07: CBPOA BLOG
Erik Seiz provided an update and a look at the CBPOA blog. The February Final and March Draft minutes have been posted to the blog along with some conceptual posts to show how the blog can be used. The site will allow more interaction among members and provide more efficient distribution of CBPOA material. The Secretary will act as the “gate keeper” for the blog and only the directors will have the site password. Check out the blog at www.cbpoa.ca

Nominations for Executive – Another Reminder
Karen MacPherson again noted that we are looking for nominations/volunteers to take on CBPOA executive positions. Nominations for President, Vice-President and Membership Chair are required with elections held at the 2008 AGM in July. Volunteers for the Secretary and Treasurer positions are still needed. Contact any of the executives.

08.02.06: Graffiti
There was interest in finding out what would be required to clean the Crescent Beach billboard at the entrance to Crescent Beach. Malcolm Stewart will follow-up.

08.02.02: Crescent Beach Drainage Problems
Brian Lauder mentioned FYI that the City was looking at the sewer line along Bayview.

Meeting Adjournment
Motion to Adjourn at 8:45 PM: Brian Lauder
Second: Jack Traa
Motion carried

Next Meeting
Date: May 7th, 2008
Time: 7:30 PM
Place: Beecher Place

May Agenda Items: In addition to normal agenda items the following item is scheduled:
• Land Use Committee Quarterly Update

President, Karen MacPherson – 535.5938
Vice President and Treasurer, Mark Nelson – 531.4999
Past President, Don Sinclair – 541.3931
Membership and Secretary, Malcolm Stewart – 541.9004

2008 March Final Minutes

2008-04-09T10:13:00.001-07:00

Crescent Beach Property Owner’s Association

Date: March 5th, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Karen MacPherson - President
Mark Nelson - Vice President/Treasurer
Malcolm Stewart – Membership Chair/Secretary
Directors Absent:
Don Sinclair - Past President

Karen MacPherson as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present.

Adoption of the February 6th, 2008 Minutes
Motion to adopt the minutes: Elizabeth Carefoot
Second: Bob Poulton
Motion carried

Business arising from the February 6th, 2008 Minutes
08.02.05: Visual Impact of Hendrix Cable
Malcolm Stewart reported that BC Hydro contacted the impacted property owners with the issue resolved to the property owners’ satisfaction. The Hendrix will terminate east of Tulloch Road. Should there be problems west of Tulloch in the future, BC Hydro will consult with the property owners before making changes.

Membership Report – Malcolm Stewart
Membership at 366 with 169 opting for the 2 year membership. A total of $5,460 collected in the 2007/2008/2009 membership drive.

Treasurer’s Report – Mark Nelson
Activity in January, 2008:
Deposits: $90.90
Expenses: $903.83
Expenses reflect the legal costs to make the affairs of the Blackie’s Spit Society current and various costs associated with conducting CBPOA business.
As of January 31st, 2008:
Term Deposits: $22,578.09
Cash: $8,397.45

General
Nominations for Executive – Important and Vital to Association Continuance
Karen MacPherson noted that we are looking for nominations/volunteers to take on CBPOA executive positions. Nominations for President, Vice-President and Membership Chair are required with elections held at the 2008 AGM in July. Volunteers for the Secretary and Treasurer positions are still needed. Contact any of the executive.

RCMP District V Community Consultative Group – Bob Gray
Malcolm Stewart reported the following on Bob’s behalf:
o Summer policing initiative will commence weekend evenings, beginning the May long weekend, through to the end of October.
o A request that all vandalism be reported to the Surrey RCMP at their non-emergency number, 604-599-0502.
o Graffiti removal kits are available from the Surrey Crime Prevention Society at 604-502-8555. A donation is requested to cover the $20 cost of the kits. The remover supplied is citrus based and non-toxic.
o One tagger has been caught in the act and is currently before the courts.

Several members have also reported vehicle vandalism on Gilley and Sullivan. Members are asked to report any activity that appears out of place.

Train Committee Update: Lea Buburuz
Lea provided a comprehensive update of the Committee’s activity. The Committee has met several times and has identified a variety of issues ranging from the transportation of dangerous cargo to the lack of an Emergency Evacuation Plan. Their focus will be on actions aimed at the safety of Crescent Beach area residents. This focus resulted in their first Mission “To Lobby for the elimination of the transportation of Hazardous goods through our community”

Lea presented a questionnaire, along with relevant background information, that the committee plans to have distributed to ALL homes in the CBPOA membership area. Future actions and recommendations of the committee will be based on the response to the questionnaire.

There was agreement that distribution of the questionnaire should go ahead after some changes to the questionnaire’s format have been made.

Lea’s presentation prompted some good discussion including the need for emergency access when the level crossings are blocked and issues associated with BSNF’s failure to notify emergency responders during the last slide event.

General Con’t
o Some questions were asked about the activity of the Traffic Committee and there is a renewed interest in traffic calming. Mark Nelson reported that Jack Traa has accepted the Chair’s position. The Traffic Committee will be asked to provide an update at the next meeting.
o A member requested the CBPOA approach Surrey to paint /remove graffiti from the Beecher Street bus shelter. Malcolm Stewart will follow-up.

Business arising from the February 6th, 2008 Minutes Con’t
08.02.01: Nav Canada Report: YVR Airspace Study 90 Day Review
Gail Terry reviewed recent SCAAN’s (South Surrey Citizens Against Aircraft Noise) correspondence. Ron Sorensen, who is part of the Mayor’s Committee on Aircraft Noise and is an active SCAANs member, provided the following update:
o Increased air traffic is associated with changes to approaches/departures to/from YVR using runway 26.
o The changes, made in November, 2007 and published in February, 2008, will lead to increased air traffic over the Crescent Beach/South Surrey area, particularly in good weather when pilots take advantage of VFR to save time using the approach.
o NavCan’s stakeholders are the airlines.
o NavCan’s charter requires NavCan ensure safety and efficiency. There is no requirement for consultation.
o The City of Surrey has posed several questions to NavCan and Transport Canada
o SCAANs (South Surrey Citizens Against Airplane Noise) is a coalition of local residents who have joined together to restore the peace and quiet in our community. They encourage you to join their growing list of members. They send out periodic updates, provide information of interest, and track complaints. All members are encouraged to send in suggestions.
o NavCanada has said that the only monitoring they will do as to the impact of these flight paths will be by the number of complaints they receive. SCAAN’s urges you to send a complaint in each time you are bothered by plane noise. It is important to let NavCanada know you are unhappy with these flight paths and the noise impact they are having. You can add your name by e-mailing scaans@gmail.com or calling:
o Colleen @ 604-538-1091 or Janet @ 535-9900
o You can address your complaints to:
o NavCanada service@navcanada.ca 1-800-876-4693
o YVR noise@yvr.ca 604-207-7097
o MP Russ Hiebert info@russhiebert.ca 604-542-9495
o Mayor Dianne Watts dwatts@surrey.ca 604-591-4126
o Minister of Transport mintc@tc.gc.ca 1-613-991-0700
Please cc scaans@gmail.com to help them keep a record of the number of complaints being sent in.
o From SCAAN’s, perspective, the reasons for the changes are questionable, but more important, there has been no consultation.
o SCAAN’s focus is to undo the changes.

All relevant information will be posted on the CBPOA BLOG once it is in place – anticipate May 2008 launch

08.02.02: Crescent Beach Drainage Problems
Ron Sorensen commented on the work underway on the sewer line along Sullivan. The work on the sewer line is unrelated to the drainage issues, but is a result of damage done to the line last year during connection of a new home. He also provided the following update to the drainage issue:
o Drains have been installed on Ron’s and Judy Villeneuve’s property.
o A contract to develop a long term drainage plan has been tendered by the City. It will provide a plan so that any additions or replacements can be made with the long term strategy in mind. The City’s Carrie Baron will make a presentation to the CBPOA once the plan has been drafted.

New Business
08.03.01 CD Application – Ted Crosby
Ted reported that he is now pursuing a CD application to ultimately allow for the repair of his carport.

Meeting Adjournment
Motion to Adjourn at 8:45 PM: Murray Weisenberger
Second: David Grant
Motion carried

Next Meeting
Date: April 2nd, 2008
Time: 7:30 PM
Place: Beecher Place

April Agenda Items: In addition to normal agenda items the following items are scheduled:
• Traffic Committee Quarterly Update
• Presentation on new CBPOA BLOG

President, Karen MacPherson – 535.5938
Vice President and Treasurer ,Mark Nelson – 531.4999
Past President, Don Sinclair – 541.3931
Membership and Secretary, Malcolm Stewart – 541.9004

2008 February Final Minutes

2008-03-31T11:06:00.000-07:00

Crescent Beach Property Owner’s Association

Date: February 6th, 2008
Time and Location: 7:30 PM Beecher Place, Crescent Beach
Directors in Attendance:
Malcolm Stewart – Membership Chair/Secretary
Directors Absent:
Karen MacPherson - President
Mark Nelson - Vice President/Treasurer
Don Sinclair - Past President

Malcolm Stewart as chair, called the meeting to order at 7:30 pm. It was established that a quorum was present.

Adoption of the December 5th, 2007 Minutes
Motion to adopt the minutes: Murray Weisenberger
Second: Dick Nelson
Motion carried

Business arising from the December 5th, 2007 Minutes
None

Membership Report – Malcolm Stewart
Membership at 364 with 165 opting for the 2 year membership. A total of $5,400 collected in the 2007/2008/2009 membership drive. More than half of the members now receive Association material by email.

New Business

08.02.01: Nav Canada Report: YVR Airspace Study 90 Day Review
Malcolm Stewart provided a brief update on the changes to approach patterns into YVR that now bring aircraft across Mud Bay. The original changes in May 2007 were based on safety and a reduction to Green House Gases as a result of fuel savings due to more efficient air traffic control. However, the new routes resulted in a number of noise complaints in South Delta and South Surrey. The report has been presented to Surrey Council and we are awaiting their response, as well as determining how the general public can become involved. A soft copy of the report is available for anyone interested.

Member awareness of the changes was varied, although some have noticed the increased traffic with the resulting aircraft noise as the flaps are lowered on approach. There was a general expectation that noise levels would be higher in the spring as atmospheric conditions change.

08.02.02: Crescent Beach Drainage Problems
Bob Gray provided an update to a meeting he and Ron Sorenson had with the City of Surrey on December 11th, 2007 to outline the current issues of drainage in Crescent Beach and how building requirements are exacerbating the problem. Bob noted the following key points:
o Most drainage, if any, goes into rock pits. Where storm drainage exists, water is carried to the canals behind the Matheson Farm and then pumped out at low tide.
o There is little or no drainage at high tide.
o Housing footprints have increased from 48 to 52% of lot coverage and there is no restriction to nonporous driveways or pathways that prevent direct absorption of water into the ground.
o The Provincial flood proofing bylaw, requiring buildings be 3.3 meters above the geodetic elevation (the top of the beach front dyke), is creating a saw tooth of building/land elevations destroying both the community character and resulting in increased flooding of low lying areas.
o If all buildings are built to the bylaw, it is expected that there would be significant costs associated with correcting infrastructure (ie roads, power and utility lines, etcetera would have to be raised).
o The ocean is rising and the land is sinking.
o The City to date, had received very few reports of flooding. It important that all flooding/standing water be reported to the City at 604.501.5050

Bob indicated that the City was sympathetic to their concerns, but there are no plans in the current budget for the construction storm drains or to improve infrastructure. The City did recognize that there is a need to have well developed short and long term plans in place to allow strategic upgrading of facilities. The pump at the north end of Maple, for example is the oldest in the City.

Bob advised that the City has agreed to have a costed drainage plan for the Crescent Beach area by midyear and have moved us up in priority. He expected that once the plan is drafted, public input would be invited. The City’s Carrie Baron has offered to attend a CBPOA meeting to discuss the project.

The City has given a draft of the Crescent Beach road elevation plan to Bob that can be made available at Association meetings. The City has asked the CBPOA to draft land use guidelines, including building elevations, footprints and so on. The CBPOA Land Use Committee will be asked to take on the drafting of guidelines.

The following points were made through member discussion of the issue:
o Storm drain improvement would likely be through a Local Area Improvement process whereby residents would pay for improvements through a tax levy. The utility bill we now pay covers water and sewer, not storm drainage.
o One member noted they were required to install a large cistern to capture runoff and prevent flooding to adjacent property.
o A need to call the City to clear drains when flooding occurs.
o The City has a web based mapping system called COSMOS, providing a wide range of information to query, view and print including: Zoning, Aerial Photography, City Utilities, Parks, Roads, City Facilities, Properties, As-built drawing and Legal Plan numbers.

08.02.03: Bruce Leighton’s December, 2007 Report on Swimmers Itch
Malcolm Stewart provided a brief update on the most recent report and recommended that the Association continue to support the City in its funding of his work. In brief:
o Our understanding of the parasite and the snail host is increasing
o Apparent aging of the snail population and poor recruitment of younger snails suggesting a natural cycling that may solve the problem in the long term.
o No bird species can be implicated in the spread of the parasite.
o Endemic only to Crescent Beach where the only significant difference is the supply of nutrient rich fresh water from the Nicomekl River.
o There is no data on the number of human cases in 2007
A soft copy of the report is available.

08.02.04: Leashed Dog Access to the Promenade
As promised at the December, 2007 Association meeting Malcolm Stewart reported on his findings with respect to the history of the existing bylaw restricting leashed dog access to the pathway and beach. Through discussion with the City’s Manager of Parks, Owen Croy, Malcolm reported the following:
o The bylaw had its roots in the early 1970’s prior to the construction of the berm, when the beach started at the property line.
o The dog restrictions were purely health related to provide for a clean environment for bathers and those playing in the sand.
o Currently the General Manager has the ability to enforce but not prescribe uses under the Bylaw, however changes are being made to the Bylaw to allow prescription.
o With the construction of the berm, the promenade/pathway and beach are distinct areas and leashed access to the promenade year round could presumably be made without a Bylaw change once the General Manager is in a position to prescribe.
o If the change was to occur, signage would have to be very clear so that the Bylaw could be effectively enforced.

The subject of leashed access continues to be a controversial issue for the Association with the consensus changing from monthly meeting to monthly meeting. There is consensus however, that the existing Bylaws s are not enforced, and regardless of the outcome of the leashed access debate, enforcement is key. Malcolm Stewart was asked to find out the statistics around actual Bylaw infractions resulting in warnings or fines.

It was agreed the best time to put forward a motion regarding year round leashed access to the promenade would be at the AGM in July. Malcolm Stewart committed to prepare a motion that would be published and distributed as part of the AGM agenda.

08.02.05: Visual Impact of Hendrix Cable
Jon and Lara Lopes provided an overview of their concerns about the planned installation of an insulated overhead conductor (Hendrix cable), along Crescent Road west of Tulloch Road. The insulated cable, hung in a bundle on taller poles than the existing non insulated wire flat construction, will have a line of sight impact on several hillside properties west of Tulloch. Jon and Lara, along with other affected property owners are concerned they will not only loose their uninterrupted view, but their property will be devalued.

Jon has written to Bob Elton, president of BC Hydro, and has spoken with the project manager, Bob Saunders. Bob Saunders has committed to get back to Jon by February 15th, 2008.

Malcolm Stewart provided a brief history behind the cable installation and the June, 2007 BC Hydro presentation to the CBPOA. The June, 2007 presentation was in response to CBPOA concerns over the reliability of the electric supply to Crescent Beach. The CBPOA supported the BC Hydro efforts to improve reliability. Many members have commented on the improved electric supply reliability since construction began.

After some discussion, there was agreement that the improvements were necessary, but the impacted property owners should be consulted. As a result, the CBPOA would support the affected members through the following motion put forward by Murray Weisenberger:

The Crescent Beach Property Owners’ Association, in support of the residents west of Tulloch Road, request BC Hydro ensure work on Crescent Road and Bayview Street west of Tulloch Road is scheduled so as to provide sufficient time to consult with the residents about alternate solutions/options to the Hendrix cable.
Motion: Murray Weisenberger
Second: Bruce Friesen
Motion carried

As a result, an email was sent to BC Hydro’s Community Relation’s Coordinator, Arlene Shwetz on February 07, 2007. A soft copy of the email is available.

08.02.06: Graffiti
Members expressed concerns over the growing amount of graffiti in our community. It is believed local kids are responsible. Bob Gray, our Community RCMP Liaison representative, noted there was a marked increase throughout Surrey. He mentioned that it is the property owner’s responsibility to remove graffiti on private property and the City’s on public property. He stressed the importance of removing graffiti as soon as it appears and that a Bylaw was being prepared to limit the sale of spray paints. Bob noted that a “graffiti removal kit” can be obtained free of charge by contacting:

Surrey Crime Prevention Society
Dave Jensen
Phone: 604.502.8555
Fax: 604.502.8511
e-mail dave@surreycrime.bc.ca

Malcolm Stewart shared his discussion with the City’s Manager of Parks, Owen Croy, about graffiti. Owen indicated there is a dedicated RCMP constable, Stephanie Rogers, dealing with graffiti. Graffiti should be reported to the RCMP and if it is on public property, to the City, by calling 604.501.5050. Owen committed that any profane or racial graffiti would be removed from public facilities within 24hrs of the report. Other graffiti is attended to as time and resources permit.

Malcolm Stewart will work on a flyer to be distributed to all property owners in the Crescent Beach area providing information on recording, reporting and removing graffiti.

08.02.07: CBPOA BLOG
Erik Seiz reported he is working with Karen McPherson on an interactive BLOG (web log) using existing Google web sites. The site should allow more interaction among members and provide more efficient distribution of CBPOA material.

Meeting Adjournment
Motion to Adjourn at 9:10 PM: Perry Lewis
Second: Jim Mason
Motion carried

Next Meeting
Date: March 5t, 2008
Time: 7:30 PM
Place: Beecher Place

March Agenda Items: In addition to normal agenda items the following item is scheduled:
• Train Committee Quarterly Update

Post Note
A special thanks to Lara Lopes for taking notes during the meeting. Her notes were a great help in preparing the minutes.

President, Karen MacPherson – 535.5938
Vice President and Treasurer ,Mark Nelson – 531.4999
Past President, Don Sinclair – 541.3931
Membership and Secretary, Malcolm Stewart – 541.9004

Welcome

2008-03-29T23:36:00.000-07:00

CBPOA meeting minutes are posted in this area.