Tuesday, September 12, 2017

CBPOA September 6th, 2017 - Annual General Meeting Draft Minutes

          
Call to Order: Andrew Severson at 20:40 PM
1)    Adoption of the September 7th, 2016 Annual general Meeting Minutes.
Proposed: Jim Carter. Seconded: Don Risk.  All in favour.
2)    Business Arising from the minutes – None
3)    Directors’ Reports:   Treasurer:  Liz Bailey-Connor:  see printed report.
Expenditures for the year included the cost of the electronic survey vehicle, a $1000 donation to Beach House Theatre and thank you gifts for outgoing board volunteers. There is a CBPOA standing resolution to support the Blackie Spit Preservation Society with its membership fees. This amounts to 50 cents each year, of every membership fee received. In the last financial year $192 were transferred.
As outgoing Treasurer, Liz was thanked for her many years of very valuable contribution.
                                          Membership: Bruce Friesen.  Membership at June 30th was 407, the second highest level within the last 10 years. A slight trend towards more members in the village and on the bluff and fewer members further east continued. For the 2016/17 year our team of volunteer canvassers continued to do an outstanding job of door-to-door visits maintaining our presence and personal contact within the community. Our sincere thanks go to them for their efforts.
4)    New Business – None.

5)    Election of Officers:   Treasurer and Secretary.
Andrew presented the slate of Members who had agreed to stand and asked if there were any further nominations from the floor. In the absence of further nominations, by acclamation, Jim Carter will take up the position of Treasurer and Derrick Kershaw will continue as Secretary.

6)    Directors-at Large:    Beryl Kirk, Rona Tepper and Robert Doolan.   

7)    Motion to adjourn:    Proposed: Trevor Roberts. Seconded: Marion Dyck.                                             

Meeting adjourned at 21:00

CBPOA September 6th, 2017 - Quarterly General Meeting Draft Minutes

     
Directors Present:   Andrew, Ed, Bruce, Liz, Rona.                                                                 Beecher Place.
1)      Call to order at 7:30 PM

2)      Presentations:    Sandy and Wendy, Block Watch captains.

The membership was invited to an Emergency Preparedness and Safety event at Alexandra Park on September 16th from 2 PM to 4 PM. This will be a family event with display booths and presentations.  It is hoped this will move participation from personal emergency preparedness to the Neighbourhood Emergency Preparedness Toolkit.

3)      Approval of the June 7th, 2017, Quarterly General Meeting minutes.
Proposed: Steve Chitty, seconded Caroline Allen.    All in favour.

4)      Business arising from the minutes – none.

5)      Review of the Crescent Beach Community Development Plan, (Land Use Plan).

The next City of Surrey Community Meeting is now scheduled for Wednesday, November 8th at Beecher Place, when the City representatives will bring forward a reduced number of options/discussion items for zoning regulations, traffic control, streetscapes, parking etc. incorporating the Community input from the first Community meeting held on May 15th.

As a result, it was agreed that the CBPOA will then hold an additional General Meeting on Wednesday November 15th to provide a forum for members to discuss the November 8th material presented by the City.  (This will replace the previously scheduled October 4th meeting which was predicated on the City indicating that their Community meeting would be held in September).

6)      Discussion of the frequency of CBPOA General Meetings.
Following discussion, it was moved by Art Van Wart, seconded by Jim Glanville that the CBPOA hold six General Meetings per year, (ie. two further meetings, in addition to the regularly scheduled Quarterly meetings). The proposal was carried.

7)      B.C.s New Societies Act. The final step is for our lawyer to complete the process.

8)      CBPOA donation for 2018.
The 2018 donation of $1000.00 will be to the Crescent Beach Swim Club. (2018 is their Centennial year).

9)      Whistle Cessation.
Gail reported that a Surrey representative has indicated that things are moving forward with completion of the legal process and input is being received from residents, particularly on Bayview, with respect to the design for the required fence. There was discussion around forming a project group to work on such rail issues and interested members were encouraged to speak with members of the Executive Committee.

10)  Sullivan St. sports box. The City completed a significant renovation work project over the summer.

11)  New Business – none.

12)  Motion to Adjourn:   proposed, Rona Tepper, seconded, Jim Carter.



  






Tuesday, June 13, 2017

CBPOA June 7th, 2017 Quarterly General Final Meeting Minutes



Directors present: Andrew, Ed (acting secretary), Liz & Rona.  

1)      Call to order at 7:30 pm

2)      Presentations: 

Sullivan St. Sport Court – Hugh Norris (City of Surrey) Parks Facility Operations Manager was on hand to provide a report. Some trees have been removed on private property. Trimming is now to be done on the inside of the court. Plans are to remove the surface, fix the chain link fencing and install a new frontage which will be more aesthetically pleasing. The front fence will be moved in one meter to line up with the property to the south. There will be a little more space for parking. The beautification project will spruce up the front. The resurfaced court will be textured such as a tennis court, with lines for ball hockey, basketball and pickle ball. One basketball hoop will be replaced. A concern was raised regarding possible rough use by skateboards. While there is no timeline the work is expected to be completed over the summer (depending on the availability of contractors). Hugh was thanked with a round of applause by the members.

Crescent Beach Swim Club – Bob Armstrong (President) spoke about the club. It is 99 years old this summer. About 50% of the membership is local. Begun in 1918, it is the oldest summer swimming club in BC. Next year there will be a 100th anniversary celebration. CBSC is an eight week activity (July & August) with about 1900 people participating. Activities include Swimming, tennis, sailing, paddle-boarding, lifesaving, water polo, synchronized swimming and lifesaving among other things. Next year the club plans to produce a large coffee table book and hold a reunion week at Camp A. CBSC has a remarkably small operating budget as it relies on ninety volunteer positions. Its staff of sixty is made up almost entirely of teens. Concern from the floor about the danger to children on bicycles with cars speeding on the roads (especially on Sullivan and McBride). CBSC encourages parents to drive on main roads and children to ride on the side streets.

3)      Approval of the March 1st Quarterly Meeting Minutes (Moved Rona Tepper, Seconded Bob Armstrong. All in favour)

4)      Business arising from the minutes – none.

5)      Directors Reports: 

a.      Membership Report – Bruce was absent and sent his report:

With respect to the 2017 membership canvassing campaign:
  • The canvassing will take place July through September, as usual.
  • Bruce will be providing each canvasser with a package of information and forms by the end of June.
  • We have a pretty solid team of canvassers. Thanks go to all the folks who have returned to the team for another year, and to the several new recruits.  Both the returnees and new blood are very much appreciated.
  • The one area we could use some more help is in the numbered streets and avenues in Crescent Heights.

b.      Treasurer’s Report – Liz reported figures up to April 1st:
Chequing – $6873.93
Term – $42,593.50
Total – $49,470.43

The Directors are proposing that CBPOA give a donation of $1000 once again this year to a local organization. Members are encouraged to send suggestions to Andrew (president@cbpoa.ca) by June 30, 2017. Art suggested that it is good if the donation provides something specific and visible that can include a sign indicating the support of the CBPOA.

6)      The May 15th Community Meeting on the Review of the Crescent Beach Community Development Plan, (Land Use Plan).

There was lively discussion about the issues of parking, traffic congestion and speeding (this had also come up as discussion during the report of the Crescent Beach Swim Club). Those who had not been able to attend the May 15th Community Meeting were interested to hear more about what had been presented in regard to these issues. One question from the floor regarding parking  in the village  was what options were offered to the city of surrey when the executive board met with them in late 2016 and wondered if doing nothing is a possibility. Andrew responded “yes these were discussed and the city will look at all options”. Another concern had to do with what thought has been going in to how to get traffic out of the beach when the roads are crowded. Ingress and egress is a big safety issue. Surrey traffic engineering is considering putting in a round-about at the corner of 128th and Crescent Road to speed traffic flow.

Liz noted that if people park across your driveway you can use the Surrey Request App (or phone 591-4352) to submit a service request and have the car removed deal. Some members voiced complaints about people putting their pots and gardens out in front of their home onto the parking area to restrict public parking. We were reminded that signs that say “Private Parking” are not enforceable. With regard to parking at Blackie Spit parking some wondered if Surrey could have a parking assistant at the Spit monitoring the lot, closing the gate when the lot is full, etc. As well, the parking lot could have dividers to organize the parking so that more cars can be accommodated. A number of members asked for more time at to discuss their concerns about issues related to the ongoing review of the Community Development Plan. We understand that the second of three community meetings concerning this plan is to be hosted by the City of Surrey in September. It was agreed that the October meeting of the CBPOA be a general to discuss issues raised by the Review of the Crescent Beach Community Development Plan.

7)      BC’s New Societies Act – Ed reported that all societies in British Columbia have until November 2018 to submit their constitution and by-laws for approval. In reviewing our current constitution and by-laws one small change is required. The constitution may only include information concerning the purpose of the society. All other information is to be included within the by-laws. We will move the statement governing how the CBPOA would dissolve to the by-laws. If members wish to suggest any other changes to the CBPOA by-laws they are to contact Ed (vice-president@cbpoa.ca) before June 30th, 2017. It was asked if the bylaws are posted on the CBPOA website. The CBPOA Bylaws can be found at CPBOA.ca, click on “Resources” and go to the CBPOA Societies Act.pdf.

8)       Emergency Preparedness – Andrew spoke about the Surrey Emergency Program, (SEP), “Neighbourhood Emergency Preparedness Toolkit”. This encourages the neighbourhood to identify the resources the community has within and ways in which we can we support one another in the case of an emergency. There is an open invitation for volunteers to take leadership in organizing locally.

9)      Whistle Cessation update – Bruce sent the following report:
  • An update from the City of Surrey:  The City has achieved agreement in principle on a lease agreement with BNSF to install the fencing along the rail line (along Bayview). 
  • There has been a delay in finalizing the agreement.  The City is currently seeking a response from BNSF and have recently spoken with Transport Canada and will be trying to get their assistance to bring this to a close as quickly as possible.
  • The City of Surrey is in a position to have the fencing and knock-down bollards on the west side of the Crescent Rd crossing installed as soon as the lease agreement is signed.  
  • Once the works are complete and approved by BNSF and Transport Canada we can initiate the process for whistle cessation.

A question was asked about how to have input on the location and type of fence. Those concerned were encouraged to be in contact with Bruce.

10)   New Business 
a.      A question was asked concerning when the new bench in front of Beecher Place will be finished (as the temporary fencing remains in place). No answer was forthcoming.

11)   Look ahead to the September AGM – Wednesday, September 6th.

12)  Motion to adjourn

a.      Moved Jim Carter, Seconded Caroline Allen. All in favour.

Sunday, March 5, 2017

CBPOA March 1st, 2017 Quarterly General Final Meeting Minutes

      CBPOA March 1st, 2017 – Quarterly General Meeting Final Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            






the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            




Wednesday, December 14, 2016

CBPOA December 7th, 2016 - Quarterly General Meeting Final Minutes



CBPOA December 7th, 2016 – Quarterly General Final Meeting Minutes
Beecher Place
Directors present: Andrew, Ed, Erik, Liz, Bruce, Rona, Robert, Derrick
1)    Call to order:   7:30PM

2)    Presentations:      2:1)   Matt Osler, City of Surrey Engineering

Matt presented the progress to date on the Surrey Coastal Flood Adaption Strategy (CFAS), where Crescent Beach residents, as the first participants, have been engaged in 3 community meeting/workshop discussions through 2016. The next Residential Focus Group meetings will take place in February and will include South Port, NicoWynd and Anderson Walk Strata Corporations. The meetings will be advertised to the Crescent Beach meetings series participants.

Details of the Project, the history, participation and progress can be found at www.surrey.ca/coastal and Matt can be contacted at coastal@surrey.ca

The meeting thanked Matt and Carrie with a round of applause.

                                        2:2) Scott McDermid,  Village Montessori School

Scott explained he is experiencing difficulties with the re-zoning application to the City to expand the school, while retaining the Church building, and asked for support from those present. (See the September 2015 Quarterly General Meeting Minutes for Scott’s original presentation to the CBPOA). The City is asking him to appear in January which he hopes to move to February.
The meeting requested, for clarification, that Scott outline in a note, the specific issues for which he is seeking local support.

3)    The new CBPOA Directors were introduced, following the changes at the September AGM.  President, Andrew Severson, Vice President, Ed Searcy and Directors-at-Large Rona Tepper and Robert Doolan.

4)    Approval of the September 7th, 2016 Quarterly General Meeting Minutes.
Proposed: Mark.  Seconded: Scott.        All in Favour.

5)    Business arising from the minutes:    None.

6)    Membership Report:   Bruce reported that the membership today stands at 404, with probably a few more to come this year. This represents the strongest ever representation. Bruce expressed appreciation to all the canvassers on behalf of the Association.

7)    Treasurer’s Report: Liz reported on the numbers. In the current financial year the CBPOA donated $1000 to Beach House Theatre as a local volunteer organization, (in fiscal year 2015-2016 we had donated $1000 to the Camp Alexandra Centennial celebrations).  Liz invited members to suggest other potential local organizations that we might consider in the future.  The CBPOA has also paid out its portion of the membership fees to the Blackie Spit Preservation Society, ($0.50 for every CBPOA member as of June 30th).

Motion to approve the Treasurer’s Report:
            Proposed: Carolyn.    Seconded:  Bruce.     All in favour.

8)    Thank you to our Directors who retired in September.

Erik gave a big thank you to the Executive Committee members who had retired at the September AGM and presented each of them with a small gift.  In recognizing Mark, Malcolm, Carolyn and Art for their years of commitment, Erik remarked that they had made his job as President very enjoyable and so much easier.
The Membership thanked the recently retired Directors with a round of applause.

Bruce then thanked Erik for his years of commitment as President, (Erik having transitioned to the position of Past President at the September AGM). In presenting Erik with a small gift, Bruce recognized all Erik’s hard work, beyond what we see at the meetings, and for being a superb public face for the Association in discussions with the City and rail safety stakeholders.  “We now look forward to your years of wise counsel as Past President”
The Membership thanked Erik with a round of applause.

9)    Discussion of the November 16th, 2016 Church Property Potential Development workshop.

Andrew opened the discussion by expressing his view that he is looking to get the temperature and pulse of the membership towards what was proposed at the November 16th workshop and reminded everyone that any potential development is still in its very early stages with nothing having gone forward as an application to the City.

Andrew also reminded the meeting that the City is about to engage with the Crescent Beach Community on the Review of the Crescent Beach Community Plan and discussion about the future of the Church property  fits right into this City led Land Use Review Process.

(The City had been planning the first community meeting on this in November and only postponed the meeting to January because of becoming aware of the November 16th workshop).

Andrew suggested that perhaps we consider a survey of our own as a means of helping to arrive at a consensus view among all our 400 members.

Members’ comments:
 Several members expressed that they felt deceived by what was shown at the workshop, as if it was a done deal.  “The church building at one end or the other, four stories, condos or town homes, pitched or flat roofs, and those are the only possible options.” 

Most important preserving single family dwelling residential vs. preserving the church building

How would more people get out of the village? How can the City contemplate more development before the exit is dealt with.

Until the entrance/exit/rail crossing gets solved, particularly for emergency vehicle access, can’t consider any further development.

Two main themes: 1) are we for preservation of the church or 2) are we for/against higher density?

How could we handle the need for more parking?

Heard at the workshop; if we save the church we get some contingencies with respect to density.

Preserving the church vs. higher density?

If higher density here, then it’s a precedent and what is the domino effect?

Agree the workshop material gave the impression of high density in order to preserve the church building, but lower density could also work.

The City is insisting the church building be recognized as a heritage building and maintained. Need to address the City. Might suggest the City buy the land and make it into a park. There is precedent for this.

In talking with the City Manager of Planning, following the article in the Peace Arch News,(July 7th, 2016), gained the impression that preserving the church building means higher density.

Stay with the zoning that is in the Crescent Beach Community Plan.

Having talked with the people in City Planning, the City is open to what can be done along Beecher to make it more vibrant towards what the residents want.

The City’s perception is that Crescent Beach wants the church building preserved. This has not come from any CBPOA meeting. A comment came from one person at the December 15th 2015 Quarterly General Meeting City presentation of the Community Plan Review Process, (see Minutes).

It is time for the CBPOA to be on record that we want single family dwelling residential.

Preserving the church building, what does it mean for the village?

There were no comments in favour of the November Workshop proposals.

Motion:  That the CBPOA conduct a survey using a questionnaire sent to all
Members
                  Proposed: Jim Mason.  Seconded: Scott McDermid.  All in favour.

-         To gain members views towards working to a CBPOA consensus.
-         Must include the name and address of the membership property.
-         Must include space to allow people to give their opinion if it is not adequately covered through the questions and answers.

10)                       Correspondence:   10:1) Note received from the Project Manager for Phase 2 of the Crescent Beach drainage improvements, (storm sewer installation Sullivan St. to Wickson Rd., on Agar and Gardiner). Ground penetrating radar is being used to confirm the presence of underground archaeological sites, to assist in planning the sewer alignment. The radar investigation will be completed mid- January.
 10:2) Whistle cessation. It had been hoped that this would be in place by this fall. We are informed that the City is waiting on a lease agreement with BNSF for the placement and maintenance of additional fencing along part of the rail to prevent trespass.

11)                       New Business:  11:1)  A question/concern was raised regarding the renewal of the Paddle Board contract, (the previous 3 year contract having expired October 31st, 2016), where it is felt by the member that the City Parks Dept. should not go out for quotes for a new contract without an opinion and guidance from the CBPOA.
The concern appears to be that while, as discussed, the Crescent Beach Community Plan, (1999), speaks to “non-powered water related activities” within the section on Commercial uses, what about the Blackie Spit Master Plan?

Members’ comments: Paddle boards are not offensive. If there is to be a CBPOA opinion, it has to be from everyone, not just a few.

I’m concerned there is no consensus.

Those of us here are fortunate to live by the water and it’s hard to represent that the other 500,000 people in Surrey should be prevented from using the beach/water.

The paddle board operator hires local people in the summer months.

I like the coloured hut.
Following the discussion, the meeting agreed that a survey questionnaire on this point should also be sent out to all members to gain input towards forming a consensus opinion around the question of a paddle board commercial Enterprise at the beach. 

[Note: for more background information, members can Google “The Crescent Beach Community Development Plan” and the “Blackie Spit Preservation Master Plan”. 
Considering the Blackie Spit Master Plan, (subsequent to the meeting): the Vision statement for Blackie Spit Park is “To protect the long term environmental integrity of Blackie Spit while providing opportunities for community and nature-based uses”. Section 4:1 contains a statement of objectives, one of which is to “provide opportunities for passive recreational use, interpretation and education”. Section 4:2 then “outlines the activities that have been identified as desirable program elements” which include “non-motorized boating” and “organized activities and tours”. Stand up paddle boarding, as we know it today, has only come-into-being since 1999, when the two plans were first published].

11:2) There is a proposal now before City Council for a liquor store in the small plaza at Crescent Road and 128th Street. (See the December 2015 Quarterly General Meeting Minutes for more information).

12)                       Ideas for beautification projects – for grant applications.
Beautification of the island at the McBride crossing was achieved through a grant from the City and volunteer work. A second grant has just been approved for beautification of the area outside the sports box on Sullivan.
Are there further ideas for beautification projects?

13)                       Motion to adjourn: Proposed:  Sally  Stewart, seconded: Carole, all in favour.   Meeting adjourned at 8:50PM