Tuesday, June 13, 2017

CBPOA June 7th, 2017 Quarterly General Meeting Draft Minutes



Directors present: Andrew, Ed (acting secretary), Liz & Rona.  

1)      Call to order at 7:30 pm

2)      Presentations: 

Sullivan St. Sport Court – Hugh Norris (City of Surrey) Parks Facility Operations Manager was on hand to provide a report. Some trees have been removed on private property. Trimming is now to be done on the inside of the court. Plans are to remove the surface, fix the chain link fencing and install a new frontage which will be more aesthetically pleasing. The front fence will be moved in one meter to line up with the property to the south. There will be a little more space for parking. The beautification project will spruce up the front. The resurfaced court will be textured such as a tennis court, with lines for ball hockey, basketball and pickle ball. One basketball hoop will be replaced. A concern was raised regarding possible rough use by skateboards. While there is no timeline the work is expected to be completed over the summer (depending on the availability of contractors). Hugh was thanked with a round of applause by the members.

Crescent Beach Swim Club – Bob Armstrong (President) spoke about the club. It is 99 years old this summer. About 50% of the membership is local. Begun in 1918, it is the oldest summer swimming club in BC. Next year there will be a 100th anniversary celebration. CBSC is an eight week activity (July & August) with about 1900 people participating. Activities include Swimming, tennis, sailing, paddle-boarding, lifesaving, water polo, synchronized swimming and lifesaving among other things. Next year the club plans to produce a large coffee table book and hold a reunion week at Camp A. CBSC has a remarkably small operating budget as it relies on ninety volunteer positions. Its staff of sixty is made up almost entirely of teens. Concern from the floor about the danger to children on bicycles with cars speeding on the roads (especially on Sullivan and McBride). CBSC encourages parents to drive on main roads and children to ride on the side streets.

3)      Approval of the March 1st Quarterly Meeting Minutes (Moved Rona Tepper, Seconded Bob Armstrong. All in favour)

4)      Business arising from the minutes – none.

5)      Directors Reports: 

a.      Membership Report – Bruce was absent and sent his report:

With respect to the 2017 membership canvassing campaign:
  • The canvassing will take place July through September, as usual.
  • Bruce will be providing each canvasser with a package of information and forms by the end of June.
  • We have a pretty solid team of canvassers. Thanks go to all the folks who have returned to the team for another year, and to the several new recruits.  Both the returnees and new blood are very much appreciated.
  • The one area we could use some more help is in the numbered streets and avenues in Crescent Heights.

b.      Treasurer’s Report – Liz reported figures up to April 1st:
Chequing – $6873.93
Term – $42,593.50
Total – $49,470.43

The Directors are proposing that CBPOA give a donation of $1000 once again this year to a local organization. Members are encouraged to send suggestions to Andrew (president@cbpoa.ca) by June 30, 2017. Art suggested that it is good if the donation provides something specific and visible that can include a sign indicating the support of the CBPOA.

6)      The April 15th Community Meeting on the Review of the Crescent Beach Community Development Plan, (Land Use Plan).

There was lively discussion about the issues of parking, traffic congestion and speeding (this had also come up as discussion during the report of the Crescent Beach Swim Club). Those who had not been able to attend the April 15th Community Meeting were interested to hear more about what had been presented in regard to these issues. One question from the floor regarding parking  in the village  was what options were offered to the city of surrey when the executive board met with them in late 2016 and wondered if doing nothing is a possibility. Andrew responded “yes these were discussed and the city will look at all options”. Another concern had to do with what thought has been going in to how to get traffic out of the beach when the roads are crowded. Ingress and egress is a big safety issue. Surrey traffic engineering is considering putting in a round-about at the corner of 128th and Crescent Road to speed traffic flow.

Liz noted that if people park across your driveway you can use the Surrey Request App (or phone 591-4352) to submit a service request and have the car removed deal. Some members voiced complaints about people putting their pots and gardens out in front of their home onto the parking area to restrict public parking. We were reminded that signs that say “Private Parking” are not enforceable. With regard to parking at Blackie Spit parking some wondered if Surrey could have a parking assistant at the Spit monitoring the lot, closing the gate when the lot is full, etc. As well, the parking lot could have dividers to organize the parking so that more cars can be accommodated. A number of members asked for more time at to discuss their concerns about issues related to the ongoing review of the Community Development Plan. We understand that the second of three community meetings concerning this plan is to be hosted by the City of Surrey in September. It was agreed that the October meeting of the CBPOA be a general to discuss issues raised by the Review of the Crescent Beach Community Development Plan.

7)      BC’s New Societies Act – Ed reported that all societies in British Columbia have until November 2018 to submit their constitution and by-laws for approval. In reviewing our current constitution and by-laws one small change is required. The constitution may only include information concerning the purpose of the society. All other information is to be included within the by-laws. We will move the statement governing how the CBPOA would dissolve to the by-laws. If members wish to suggest any other changes to the CBPOA by-laws they are to contact Ed (vice-president@cbpoa.ca) before June 30th, 2017. It was asked if the bylaws are posted on the CBPOA website. The CBPOA Bylaws can be found at CPBOA.ca, click on “Resources” and go to the CBPOA Societies Act.pdf.

8)       Emergency Preparedness – Andrew spoke about the Surrey Emergency Program, (SEP), “Neighbourhood Emergency Preparedness Toolkit”. This encourages the neighbourhood to identify the resources the community has within and ways in which we can we support one another in the case of an emergency. There is an open invitation for volunteers to take leadership in organizing locally.

9)      Whistle Cessation update – Bruce sent the following report:
  • An update from the City of Surrey:  The City has achieved agreement in principle on a lease agreement with BNSF to install the fencing along the rail line (along Bayview). 
  • There has been a delay in finalizing the agreement.  The City is currently seeking a response from BNSF and have recently spoken with Transport Canada and will be trying to get their assistance to bring this to a close as quickly as possible.
  • The City of Surrey is in a position to have the fencing and knock-down bollards on the west side of the Crescent Rd crossing installed as soon as the lease agreement is signed.  
  • Once the works are complete and approved by BNSF and Transport Canada we can initiate the process for whistle cessation.

A question was asked about how to have input on the location and type of fence. Those concerned were encouraged to be in contact with Bruce.

10)   New Business 
a.      A question was asked concerning when the new bench in front of Beecher Place will be finished (as the temporary fencing remains in place). No answer was forthcoming.

11)   Look ahead to the September AGM – Wednesday, September 6th.

12)  Motion to adjourn

a.      Moved Jim Carter, Seconded Caroline Allen. All in favour.

Sunday, March 5, 2017

CBPOA March 1st, 2017 Quarterly General Meeting Minutes

      CBPOA March 1st, 2017 – Quarterly General Meeting Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            






       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            





       CBPOA March 1st, 2017 – Quarterly General Meeting Draft Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.