Thursday, January 4, 2018

CBPOA - January 3rd, 2018, General Meeting Draft Minutes

Directors present: Andrew, Ed, Jim, Bruce, Erik, Beryl, Derrick.               Alexandra Neighbourhood House
1)      Call to order at 7:33 PM

2)      Presentation.    Update by the City on the drainage project and traffic calming.

Present from the City: Tindi Sekhon, Drainage Project Phase 2 Project Manager, Don Buchanan, Engineering Transportation Manager, Carrie Baron, Engineering Drainage Manager, Phillip Bellefontaine, Engineering Transportation Planning Manager, Rosemary Silva, Engineering Communications Manager.

Tindi provided an update on the phase 2 project including the project scope responses to feedback received at the November 8th, 2017 meeting and subsequent one-on-one meetings with affected residents.

The Boulevard restoration will now be replacing like with like, which will maintain the present variety in streetscapes. An inventory will be taken of the pre-construction City and private property conditions, with 1:1 resident discussions. They will be restored back to their original state following the drainage improvement work.

The curb system to protect the boulevard and driveways and direct road run off to the catch basins will now be black top asphalt curbs, similar to the installations on Gilley but this time to a higher quality. They will be tapered, with smooth edges, where they cross driveways and boulevard parking areas.

(The alternates presented, of no curb and concrete rollover and concrete flat curbs were not supported by residents as they would detract from the established character and distinctive feel of the neighbourhood).

The scope documents for going out to tender will state no weekend work permitted.

The tender documents will indicate the O’Hara Lane work will be in the fall, respecting the community wishes to retain the safe bike route for kids through the summer vacation period.

Tindi has had discussions with the Project Manager of phase 1 drainage project on Gilley and with the phase 1 construction contractor.

It was indicated that there was not enough slope to the road in phase 1, with resultant water ponding in areas. The slope will be increased in phase 2.

To address the phase 1 issue of construction trucks cycling around the project area, a temporary storage area for excavated material is being investigated in order to reduce the interference from excavated material examination work.

Project timing – Tindi indicated that there has been strong support from the residents affected to proceed this year.
Tendering – February 2018
Construction – June 2018 start.  20 weeks paced with archeological and environmental requirements.

Don provided an update on traffic calming.

The feedback from the 2017 community meetings indicated the most support is for speed humps.

It is proposed that, as discussed, speed humps be installed on Gilley, Gardiner and Agar.

In addition, based on feedback received, it is proposed that speed humps be installed on McBride, north of Sullivan to Wickson Rd. and south of Beecher St. to Maple St.

It is further proposed that the Sullivan St. and McBride Ave. intersection be “normalized”, tightened up to reduce traffic speed through the intersection.

Based on feedback received, including from Tindi’s one-on one discussions, Don indicated that City Staff feel sufficiently comfortable to proceed to the next step in the traffic calming process, which is to survey all residents on the affected streets.

The residents will be surveyed to determine whether or not they are in favour of speed humps. The neighbourhood survey requires 40% participation with 60% in favour for the installation of speed humps to go forward. This is of the survey population, not individual streets.

Assuming a favourable outcome, the speed humps will be installed in conjunction with the drainage project.
(There is a certain level of specialized expertise in the installation of speed humps. Should the contractor selected for the drainage work not have this expertise, Don reassured the meeting that the expertise would be brought in).

In answer to the question, “why is traffic calming not being considered for Sullivan?” Don responded that Sullivan is not part of this years’ drainage program and it is not prudent to install speed humps, only for them to be torn out again in a year or two when the drainage work occurs on Sullivan, which is next in line for improvements.

There were several questions around speed hump spacing and density as they affect traffic speed control. Phil responded that based on widespread survey data, and by experience, careful placing does reduce traffic speed. At a global level we’re hearing support for speed humps, sufficient to go to the next survey step, which is to formally ask the question by means of the survey of the affected residents.

In answer to a question about mini roundabouts, these only work well in conjunction with curbs to squeeze the traffic down and curbs/sidewalks have received very low support at the community meetings

The comment was made from the floor that the newly introduced school signs painted on the road on 128th St. certainly grab your attention and convey the message “you are in a different environment and need to take greater care”.
Could we have big “30”signs painted on the roads at various places to remind everyone that the whole of Crescent Beach is “30 kph” and that you have now entered a different traffic zone. Promote a sense of entering a different driving world. This was viewed as a valuable take away from the meeting.

The meeting thanked the City representatives with a round of applause.

3)      Approval of the December 6th, 2017, Quarterly General Meeting Minutes.
Proposed: Carolyn    Seconded: Mark      All in favour.

4)      Matters arising from the minutes.   None.

5)      Erik recognized and thanked Liz for her years of service and contribution as Treasurer and presented her with a token of our appreciation. The meeting thanked Liz with a round of applause.

6)      Directors’ reports.    6:1) Treasurer. Jim reported the finances were as at the December meeting. In round figures,  $9K in chequing and $43K in term deposits.                 Adoption of the Treasurer’s report, proposed:  Liz    seconded: Ron     All in favour.
                                      6:2) Membership.  Bruce reported that the membership stands at 380 as of the start of the year, with a projection for the final membership for 2017/2018 of between 390 and 395. This is a decrease from 409 for the previous year. Bruce recognized and thanked the canvassers for an outstanding job, perhaps the most thorough ever. Bruce indicated the decrease may be attributed to a lower level of post canvassing follow-up.

7)      Feedback from the recent Community consultation meeting with the RCMP.
Rona Tepper is the Board member who liaises with the RCMP.  Her report from December 7th was read out.
There was a 110% increase in thefts from vehicle stats for the months of October and November. The RCMP are very aware of the goings on down here now. A main concern is the theft of garage door openers from vehicles, leading to break-ins a few days later.
Crescent Beach now qualifies for increased patrols and RCMP members are being encouraged to increase their visibility by parking down here at quiet times. The Crime Reduction Unit, (CRU), team is going to have their hours of operation extended further into the night.
Rona brought up the topic of speeding and running stop signs. She is sending in a note to be forwarded to the traffic section.

From the floor – information from White Rock - thieves now have devices that can access the remote access fob signal for your vehicle when it is stored near your front door. Keeping your car remote access fobs in a metal container, (a tin), is recommended.

8)      Motor home parking on the street.  From the floor, for parking violations residents should call Concord Parking at, 604 689 4005.   “Calling the City has only resulted in no response in my recent experience.”

9)      What is the appetite to potentially work on Emergency response?

Margo relayed her experience working on this in 2010 to 2012. They had a committee of eight members. It was a lot of work – rewarding and enjoyable. Members were reminded that Surrey now has a number of toolkits for use by resident groups.      Andrew asked if there were people willing to volounteer? The topic will be left on the list for now.

10)  New Business.   No new business.

11)  Motion to adjourn.    Proposed: Jim     Seconded:  Liz.       Meeting adjourned at 8:45PM









Sunday, December 10, 2017

CBPOA - December 6th, 2017, Quarterly General Meeting Minutes

Directors Present:  Ed, Jim, Rona, Beryl, Erik, Robert, Derrick.                              Beecher Place
1)      Call to order at 7:33 PM    In Andrew’s absence, the meeting was chaired by Ed who welcomed newcomers to the meeting.

2)      Approval of the September 6th, 2017, Quarterly General Meeting draft minutes. Proposed: Rona, Seconded: Jim.  All in favour.

Approval of the November 15th, 2017, Additional General Meeting draft minutes. Proposed: Rich, Seconded: Ron.  All in favour.

3)      Matters arising from the minutes:  none.

4)      Directors’ Reports.   Treasurer’s report.  Jim reported the financial situation – in round figures, $9K in chequing and $43K in term deposits.                                                      Adoption of the Treasurer’s report, Proposed: Beryl, Seconded: Carolyn.  All in favour.

5)      Actions following the November 8th and November 15th meetings.

Derrick gave an update on the actions that have occurred:

The President and the Secretary have been in contact, multiple times, with the Project Manager, relaying the membership request to hold a meeting/workshop with those residents affected by the Phase 2 work together with those who experienced the Phase 1 drainage project work.

This has resolved, for now, into the Project Manager, Tindi Sekhon, together with Carrie Baron, Engineering Drainage Manager, Phillip Bellefontaine, Engineering Transportation Planning Manager and Don Buchanan, Engineering Transportation Manager, coming to our next CBPOA General Meeting, being held on January 3rd.

Here is what we know now - about the drainage project:

As stated in the letter which the Project Manager sent to the affected residents who provided their contact information at the November 8th open house.
“Since the open house the boulevard restoration concept has changed. Based on feedback the City has received it is to be similar to what was implemented on Gilley St. Gardiner St., Agar St., McBride Ave., and Target St. will be raised by approximately 1 ft. O’Hara Lane will not be raised; the work planned is to install a storm sewer with catch basins and widen sections to accommodate large service vehicles”.

From an update provided by Tindi to Andrew on November 20th:

-          The boulevard areas will be restored to pre-construction conditions.

-          To ensure road drainage is being collected, a curb system is recommended. In the consultations by the Project Manager with affected home owners, four types of curb options are being presented.

Asphalt curb  -  Concrete roll over curb  -  Concrete flat curb, (swales will be required within the boulevard areas) and No curb, (concept presented at the open house).

Property owners consulted with say they prefer a curb system. Some are happy with the way Gilley St. looks and some are okay with either a concrete rollover or asphalt curb.
The members were encouraged by the suggested changes coming out of the feedback from the November 8th open house. However there was disappointment and concern expressed regarding no movement towards having the suggested workshop with the affected residents.  Why wouldn’t the Project want to take advantage of local knowledge and the experience gained from the previous work? For example, conditions vary in different places around the village, with respect to surface drainage water being expected to percolate and drain through a grass boulevard, and locals know how the traffic flow could react to construction disruptions and therefore how it will need to be most efficiently managed.
Some members commented that Tindi had been out to meet with them either individually or in small groups and they have had the opportunity to talk with him about the drainage plan and remediation design, handling the traffic flow during construction and the speeding that continues to occur in the village.
A question for the January 3rd meeting – what surveys of residents’ views can be anticipated around the affected areas and Sullivan St. with respect to potentially implementing traffic calming measures?

6)      New Business.


6-1) Ian Nichols, a resident of Bayview, talked to his experiencing a slow draining toilet. He called in a plumber and $780 plus later, found nothing wrong at the residence. They called in the City, who came down right away and found the issue was tree roots impeding drainage in the pipe outside the property.

Residents are advised to call the City first should they be experiencing similar difficulties.

6-2) Art asked why is the Paddle Board hut still remaining at the Beach?  Is this in the new contract?
Action: Derrick contacted Sukhi Bahia, the City Business Systems Coordinator, who responded that, in accordance with the License Agreement, the hut was to be removed by the first week of November. Sukhi has advised the operator and the hut will be removed next week.

7)      The Blackie’s Spit Preservation Society AGM was held, led by Erik Seiz.

8)      Motion to Adjourn.  Proposed: Pam.  Seconded: Jim.   All in favour.






Monday, November 20, 2017

CBPOA - November 15th, 2017, Additional General Meeting minutes.

Directors present:  Andrew, Jim, Robert, Beryl, Derrick.               Apologies:   Ed, Erik, Bruce, Rona.
The meeting was held at the request of the members, as a follow up to the City’s Community meeting of November 8th.
The topics covered at the City meeting were grouped into:
- The Community Development Plan, (Land Use Plan), review work
- Transportation
-  Liveability
- Traffic control
-  Drainage
As the Land Use Plan work will essentially wait for the outcomes of the work on the Coastal Flood Adaption Strategy, (CFAS), the members decided to discuss the topics that are of more urgent concern.
1)      Drainage, Transportation and Liveability
  The Phase 1 drainage work on Gilley is done.  The Phase 2 drainage work, to be carried out by a City appointed contractor, will be on Agar, Gardiner, parts of McBride and Target.
On November 8th, the Project Manager for the City, Tindi Sekhon, indicated this is scheduled to take place in 2018 and the plan is to go out for tender late January, early February, in order to attempt to secure the most experienced contractors.
Street surface remediation, following the excavation work to install the new drains, offers the opportunity to install new traffic control measures. On November 8th, Planning and Transportation indicated that the feedback from the first Community meeting, back in May, indicated resident support for speed humps for traffic control.
As part of the preparation to go out for tender, Tindi is proposing to meet individually with the residents along the affected streets to gain their views on the incorporation of speed humps and his proposals for the final form of the roadway, particularly at the sides of the street where they join with the homeowners’ property. Given that the asphalt curbs installed on Gilley as part of the phase 1 work are not holding up, thoughts are moving towards gravel and grass street edges. An adverse consequence is that this will mean a reduction in angle parking, to parallel parking, resulting in a loss of parking.  Reducing overall village parking capacity is not an acceptable outcome for village residents.
 Members reminded each other that a commitment made as part of the Phase 1 drainage work was to try things, observe and incorporate what has been learned into future phases. There is concern from the CBPOA members that this is not happening, given a new Project Manager and potentially a new contractor.   For example, it became very clear on Gilley that dewatering of the excavation was essential; yet here we are, now hearing that dewatering will only be considered as part of Phase 2 in terms of “we’ll put it in if required”.

The CBPOA membership feel very strongly that the City should be holding a meeting, (meetings), with the affected residents of Agar, Gardiner, McBride and Target, with the residents of McBride in attendance, to hear what actually happened in Phase 1 on McBride and to talk about what was learned, how this is being incorporated in the Phase 2 work and what else is now being considered in this next phase. At the same time, have the Traffic Manager attend to inform residents about the various pros. and cons. of speed humps, traffic circles etc.  In this way the residents have an understanding of what various options really mean, when being approached, one on one, by the Project Manager for their views on the various options.
Similarly, on November 8th, the attendees heard that the City is considering standardising one design, incorporating gravel and grass, for the sides of the streets along the full length of the streets associated with the Phase 2 drainage project.
 Members do not consider this is in keeping with the published Vision for the “Neighbourhood Character of Crescent Beach” which states, “Crescent Beach will be a distinctive rural and seaside village community”. “The pedestrian-friendly neighbourhood will support - - unique streetscapes - - “. “Crescent Beach will maintain the established character - -“.
In addition to one standard street design being inconsistent with the published Vision, this does not fit with streets that vary in appearance with different mixes of old and new. Furthermore, to drivers, the street along its length will appear more like a raceway, thereby not serving to moderate speeding.
As with Phase 1, it is strongly suggested by the members that homeowners should be given the option of maintaining the status quo, replacing like with like, along their properties, thereby giving variety to the streetscapes and helping ensure drivers have to proceed with greater caution.
As stated on November 8th, O’Hara is used by the kids on their bikes in July and August to avoid the high traffic streets. This should be respected by the project schedule and the contractor. Also, surely a learning from Phase 1 is the need for better traffic flow during construction.
2)      Traffic control
The members are once again hearing - a one option fits all approach throughout the village to mitigating speeding – install speed humps and do this as part of the drainage improvement work.
We are told that periodic traffic speed survey work by the City indicates that Crescent Beach does not have a speeding issue.  This is clearly different to residents’ observations, particularly from those who live along Sullivan St. (There are many opinions about why the survey results do not tell the real situation from their being done only at quiet times, to the monitors being too visible and of course people then slow down).
This is a very real safety concern for residents and visitors, particularly on Sullivan St.
It was suggested that we look at having our own speed surveys performed, perhaps through the use of cameras, and talking to Community Policing about how this might be carried out.
This will also provide data on the Translink buses that continue to speed through the village, (particularly the “sorry not in service” buses deadheading one way or the other), despite numerous appeals from residents to the Manager of Translink. The comment was made, “they are going so fast you haven’t time to get out of the house and take a number”.
We can’t deal with speeding only when installing drainage work. The membership feels very strongly that it’s time to trial and test things such as intersection buttons and temporary speed humps at known trouble spots and monitor these for a year, as an inexpensive way to arrive at an  effective, comprehensive approach.
The City is to be congratulated for painting the “School” signs on the road on 128th St., they certainly get your attention, and there was full meeting support for the traffic circle at 128th and Crescent Road. It was commented that the present grid lock down the hill on busy weekends cannot be acceptable for emergency services if they are required to access the village.
The question was asked, why can’t big “30” signs be painted on the roads at various places in Crescent Beach, accompanied by the distinct white zig-zag lines used in Europe to heighten drivers’ awareness?
3)      Rail fencing along Bayview.

In response to a question, Gail responded that the City Engineer, Regent Ma and his Manager had met with Sandy and herself and walked the length of the proposed fence line. As things currently stand it will be a 6 ft. high chain link fence installed at the edge of the street from the Beecher St. crossing to the end of Bayview.







Tuesday, September 12, 2017

CBPOA September 6th, 2017 - Annual General Meeting Minutes

          
Call to Order: Andrew Severson at 20:40 PM
1)    Adoption of the September 7th, 2016 Annual general Meeting Minutes.
Proposed: Jim Carter. Seconded: Don Risk.  All in favour.
2)    Business Arising from the minutes – None
3)    Directors’ Reports:   Treasurer:  Liz Bailey-Connor:  see printed report.
Expenditures for the year included the cost of the electronic survey vehicle, a $1000 donation to Beach House Theatre and thank you gifts for outgoing board volunteers. There is a CBPOA standing resolution to support the Blackie Spit Preservation Society with its membership fees. This amounts to 50 cents each year, of every membership fee received. In the last financial year $192 were transferred.
As outgoing Treasurer, Liz was thanked for her many years of very valuable contribution.
                                          Membership: Bruce Friesen.  Membership at June 30th was 407, the second highest level within the last 10 years. A slight trend towards more members in the village and on the bluff and fewer members further east continued. For the 2016/17 year our team of volunteer canvassers continued to do an outstanding job of door-to-door visits maintaining our presence and personal contact within the community. Our sincere thanks go to them for their efforts.
4)    New Business – None.

5)    Election of Officers:   Treasurer and Secretary.
Andrew presented the slate of Members who had agreed to stand and asked if there were any further nominations from the floor. In the absence of further nominations, by acclamation, Jim Carter will take up the position of Treasurer and Derrick Kershaw will continue as Secretary.

6)    Directors-at Large:    Beryl Kirk, Rona Tepper and Robert Doolan.   

7)    Motion to adjourn:    Proposed: Trevor Roberts. Seconded: Marion Dyck.                                             

Meeting adjourned at 21:00

CBPOA September 6th, 2017 - Quarterly General Meeting Draft Minutes

     
Directors Present:   Andrew, Ed, Bruce, Liz, Rona.                                                                 Beecher Place.
1)      Call to order at 7:30 PM

2)      Presentations:    Sandy and Wendy, Block Watch captains.

The membership was invited to an Emergency Preparedness and Safety event at Alexandra Park on September 16th from 2 PM to 4 PM. This will be a family event with display booths and presentations.  It is hoped this will move participation from personal emergency preparedness to the Neighbourhood Emergency Preparedness Toolkit.

3)      Approval of the June 7th, 2017, Quarterly General Meeting minutes.
Proposed: Steve Chitty, seconded Caroline Allen.    All in favour.

4)      Business arising from the minutes – none.

5)      Review of the Crescent Beach Community Development Plan, (Land Use Plan).

The next City of Surrey Community Meeting is now scheduled for Wednesday, November 8th at Beecher Place, when the City representatives will bring forward a reduced number of options/discussion items for zoning regulations, traffic control, streetscapes, parking etc. incorporating the Community input from the first Community meeting held on May 15th.

As a result, it was agreed that the CBPOA will then hold an additional General Meeting on Wednesday November 15th to provide a forum for members to discuss the November 8th material presented by the City.  (This will replace the previously scheduled October 4th meeting which was predicated on the City indicating that their Community meeting would be held in September).

6)      Discussion of the frequency of CBPOA General Meetings.
Following discussion, it was moved by Art Van Wart, seconded by Jim Glanville that the CBPOA hold six General Meetings per year, (ie. two further meetings, in addition to the regularly scheduled Quarterly meetings). The proposal was carried.

7)      B.C.s New Societies Act. The final step is for our lawyer to complete the process.

8)      CBPOA donation for 2018.
The 2018 donation of $1000.00 will be to the Crescent Beach Swim Club. (2018 is their Centennial year).

9)      Whistle Cessation.
Gail reported that a Surrey representative has indicated that things are moving forward with completion of the legal process and input is being received from residents, particularly on Bayview, with respect to the design for the required fence. There was discussion around forming a project group to work on such rail issues and interested members were encouraged to speak with members of the Executive Committee.

10)  Sullivan St. sports box. The City completed a significant renovation work project over the summer.

11)  New Business – none.

12)  Motion to Adjourn:   proposed, Rona Tepper, seconded, Jim Carter.



  






Tuesday, June 13, 2017

CBPOA June 7th, 2017 Quarterly General Final Meeting Minutes



Directors present: Andrew, Ed (acting secretary), Liz & Rona.  

1)      Call to order at 7:30 pm

2)      Presentations: 

Sullivan St. Sport Court – Hugh Norris (City of Surrey) Parks Facility Operations Manager was on hand to provide a report. Some trees have been removed on private property. Trimming is now to be done on the inside of the court. Plans are to remove the surface, fix the chain link fencing and install a new frontage which will be more aesthetically pleasing. The front fence will be moved in one meter to line up with the property to the south. There will be a little more space for parking. The beautification project will spruce up the front. The resurfaced court will be textured such as a tennis court, with lines for ball hockey, basketball and pickle ball. One basketball hoop will be replaced. A concern was raised regarding possible rough use by skateboards. While there is no timeline the work is expected to be completed over the summer (depending on the availability of contractors). Hugh was thanked with a round of applause by the members.

Crescent Beach Swim Club – Bob Armstrong (President) spoke about the club. It is 99 years old this summer. About 50% of the membership is local. Begun in 1918, it is the oldest summer swimming club in BC. Next year there will be a 100th anniversary celebration. CBSC is an eight week activity (July & August) with about 1900 people participating. Activities include Swimming, tennis, sailing, paddle-boarding, lifesaving, water polo, synchronized swimming and lifesaving among other things. Next year the club plans to produce a large coffee table book and hold a reunion week at Camp A. CBSC has a remarkably small operating budget as it relies on ninety volunteer positions. Its staff of sixty is made up almost entirely of teens. Concern from the floor about the danger to children on bicycles with cars speeding on the roads (especially on Sullivan and McBride). CBSC encourages parents to drive on main roads and children to ride on the side streets.

3)      Approval of the March 1st Quarterly Meeting Minutes (Moved Rona Tepper, Seconded Bob Armstrong. All in favour)

4)      Business arising from the minutes – none.

5)      Directors Reports: 

a.      Membership Report – Bruce was absent and sent his report:

With respect to the 2017 membership canvassing campaign:
  • The canvassing will take place July through September, as usual.
  • Bruce will be providing each canvasser with a package of information and forms by the end of June.
  • We have a pretty solid team of canvassers. Thanks go to all the folks who have returned to the team for another year, and to the several new recruits.  Both the returnees and new blood are very much appreciated.
  • The one area we could use some more help is in the numbered streets and avenues in Crescent Heights.

b.      Treasurer’s Report – Liz reported figures up to April 1st:
Chequing – $6873.93
Term – $42,593.50
Total – $49,470.43

The Directors are proposing that CBPOA give a donation of $1000 once again this year to a local organization. Members are encouraged to send suggestions to Andrew (president@cbpoa.ca) by June 30, 2017. Art suggested that it is good if the donation provides something specific and visible that can include a sign indicating the support of the CBPOA.

6)      The May 15th Community Meeting on the Review of the Crescent Beach Community Development Plan, (Land Use Plan).

There was lively discussion about the issues of parking, traffic congestion and speeding (this had also come up as discussion during the report of the Crescent Beach Swim Club). Those who had not been able to attend the May 15th Community Meeting were interested to hear more about what had been presented in regard to these issues. One question from the floor regarding parking  in the village  was what options were offered to the city of surrey when the executive board met with them in late 2016 and wondered if doing nothing is a possibility. Andrew responded “yes these were discussed and the city will look at all options”. Another concern had to do with what thought has been going in to how to get traffic out of the beach when the roads are crowded. Ingress and egress is a big safety issue. Surrey traffic engineering is considering putting in a round-about at the corner of 128th and Crescent Road to speed traffic flow.

Liz noted that if people park across your driveway you can use the Surrey Request App (or phone 591-4352) to submit a service request and have the car removed deal. Some members voiced complaints about people putting their pots and gardens out in front of their home onto the parking area to restrict public parking. We were reminded that signs that say “Private Parking” are not enforceable. With regard to parking at Blackie Spit parking some wondered if Surrey could have a parking assistant at the Spit monitoring the lot, closing the gate when the lot is full, etc. As well, the parking lot could have dividers to organize the parking so that more cars can be accommodated. A number of members asked for more time at to discuss their concerns about issues related to the ongoing review of the Community Development Plan. We understand that the second of three community meetings concerning this plan is to be hosted by the City of Surrey in September. It was agreed that the October meeting of the CBPOA be a general to discuss issues raised by the Review of the Crescent Beach Community Development Plan.

7)      BC’s New Societies Act – Ed reported that all societies in British Columbia have until November 2018 to submit their constitution and by-laws for approval. In reviewing our current constitution and by-laws one small change is required. The constitution may only include information concerning the purpose of the society. All other information is to be included within the by-laws. We will move the statement governing how the CBPOA would dissolve to the by-laws. If members wish to suggest any other changes to the CBPOA by-laws they are to contact Ed (vice-president@cbpoa.ca) before June 30th, 2017. It was asked if the bylaws are posted on the CBPOA website. The CBPOA Bylaws can be found at CPBOA.ca, click on “Resources” and go to the CBPOA Societies Act.pdf.

8)       Emergency Preparedness – Andrew spoke about the Surrey Emergency Program, (SEP), “Neighbourhood Emergency Preparedness Toolkit”. This encourages the neighbourhood to identify the resources the community has within and ways in which we can we support one another in the case of an emergency. There is an open invitation for volunteers to take leadership in organizing locally.

9)      Whistle Cessation update – Bruce sent the following report:
  • An update from the City of Surrey:  The City has achieved agreement in principle on a lease agreement with BNSF to install the fencing along the rail line (along Bayview). 
  • There has been a delay in finalizing the agreement.  The City is currently seeking a response from BNSF and have recently spoken with Transport Canada and will be trying to get their assistance to bring this to a close as quickly as possible.
  • The City of Surrey is in a position to have the fencing and knock-down bollards on the west side of the Crescent Rd crossing installed as soon as the lease agreement is signed.  
  • Once the works are complete and approved by BNSF and Transport Canada we can initiate the process for whistle cessation.

A question was asked about how to have input on the location and type of fence. Those concerned were encouraged to be in contact with Bruce.

10)   New Business 
a.      A question was asked concerning when the new bench in front of Beecher Place will be finished (as the temporary fencing remains in place). No answer was forthcoming.

11)   Look ahead to the September AGM – Wednesday, September 6th.

12)  Motion to adjourn

a.      Moved Jim Carter, Seconded Caroline Allen. All in favour.

Sunday, March 5, 2017

CBPOA March 1st, 2017 Quarterly General Final Meeting Minutes

      CBPOA March 1st, 2017 – Quarterly General Meeting Final Minutes.
Directors present: Andrew, Ed, Erik, Liz, Bruce, Derrick, Rona, Robert.            Beecher Place.
1)    Call to order at 7:30PM

2)    Presentations:          2:1)  Don Luymes, City of Surrey, Planning Dept.

Preparations for the review of the Crescent Beach Community Plan, (Land Use Plan), were started last summer and a community open house was anticipated in November. The developer announcing the Church Property Development open house, (held in November), derailed this timeline as the two open houses would have clashed.
Since then the CBPOA has conducted a survey and it is good for the City to know where the community is at.

The City is now looking at a public open house in late April to present initial information to promote a discussion of options and gain community input.

Looking to start the discussion, particularly on four main themes:
·        Is there any appetite for different building forms along Beecher Street? An options board will be on view to elicit responses.
·        Linked to the Coastal Flood Adaption Strategy, (CFAS); this might lead to special zoning regulations for Crescent Beach and if so, what does a raised habitable floor level do for building heights. (No conclusions, just points for discussion).
·         What about parks and their uses: the lands associated with Blackie Spit, Alexandra Neighbourhood House, Dunsmuir farm, are there options for trails and/or uses?
·        Traffic, parking: are there streetscapes that can enhance safety for all users; an alternative way in and out of the village for emergency access? The city has no strong position and there is a need to discuss and refresh.
In answer to questions around the huge issue of the trains and access, the current zoning for, and possible uses of, the church property and a third rail crossing Don responded:
·        The city is on record, along with White Rock, on moving the tracks
·        The church lot zoning is “institutional”, PA. City Council is the sole authority on rezoning and has the sole discretion to approve land use, based on community input. Crescent Beach is not short of parks and considering the church property as a park would have to be weighed against other priorities/opportunities.
·        The new trestle and the improved access to the new pump house may make it more feasible to look at a third rail crossing for emergency access at the marina end, (not necessarily for fire truck sized vehicles). Would necessitate negotiating crossing private marina property.
The suggestion was made from the floor that, recognizing the Cascadia subduction fault just offshore of the I-5 corridor, earthquake/tsunami preparedness is a topic/theme that should be considered.
The City will be informing residents about the date and time of the open house.
The members thanked Don with a round of applause.
2:2) Robert Doolan & Rita Frederickson, Alexandra Neighbourhood house
 “Our doors are open”, for people to ask about using the facility to hold an event, form a club, run classes. It is not just a camp or child care. The use may be free or in the case of a rental charge, all rental income goes back to sustain the facility. Think of Camp A for space rental rather than considering, for example, a hotel.
With volunteer help and community support, have the ability to host big events that can be well controlled like the big Halloween party a couple of years ago. What about Christmas events or a December event that could light the camp up? We do apply for grants and receive gaming money for festivals and big events.
Vanessa Neil is the contact for facility bookings and you can also talk to Penny Bradley, the Executive Director.
From the floor, examples of using the Camp A facilities included forming a knitting club, (coffee provided, just bring a loonie) and the RCMP held their Christmas party there, (great audio-visual). Have a catering staff and put on a community lunch the second Wednesday of every month.
To commemorate the 2016 Centenary, Alexandra Neighbourhood House, will be installing a welcoming plaza inside the grounds, an area to sit and relax and grab a coffee. Bricks are available to purchase, $100 for individuals and $500 for businesses. To purchase, either call in or go to the web site. Phase 1 of the plaza will be completed in time for the May 1st Festival, the 44th annual Festival event. 
The members thanked Robert and Rita with a round of applause.
2:3) Block Watch, Susan Caley and Sgt. Chan
Susan is the recently appointed Community Programs Co-ordinator for the South Surrey RCMP, District #5 Office, including managing the Block Watches. Have active Block watches in the CBPOA areas and are looking for more. “It’s really just formalizing what you do every day”. Any group of households interested should please contact Susan. They are looking at putting on a big Block Watch BBQ party this year, details to follow.
Sgt. Chan reported that last year there was a rash of theft of garage door openers from autos which led to access to garages and homes. Targeting this has led to a decrease. In answer to a question, the detachment does use bait cars but this is not always the answer as thieves are aware and look for them. Seeing some rise in business break-ins. The property crime team is having some success.
Overdose/fentanyl, are not as much of an issue in South Surrey, compared to other areas of Surrey. They will be conducting public safety forums where Cpl. Freddie Moon will demonstrate the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.
            






the effects of fentanyl and car fentanyl.
There will be a neighbourhood safety meeting on May 3rd with presentations, followed by break out focus groups at Elgin Park Secondary at 6:30PM.
May 13th, there will be an open house at the main RCMP detachment, 12:00 noon to 3:00PM.
In answer to questions from the floor Sgt Chan indicated that there will be bike patrols at times in District 5, which he directs to Crescent Beach. Susan indicated they will also engage the Surrey crime prevention volunteers on bikes at times. There will also be the BNSF police/RCMP partnership around riding the rails.
From the floor – good to hear about crime resolution measures but we still have issues of break-ins to homes and vehicles and mail thefts. Crescent Beach is no longer a sleepy little village and a preventative police presence between 2AM and 5AM is really needed.
On the topic of thefts from autos, Sgt Chan encouraged everyone not to leave anything in their car – once someone has found something in a car and broken in, they very often then break into the other cars parked near-by.  
It was suggested from the floor that the check stops and road blocks, (which are seen as effective), should start early in the warmer weather plus having check stops later at night, on the way out, to catch those seen staggering from the beach and driving away, obviously impaired.
Sgt. Chan and Susan were thanked with a round of applause.
3)    Approval of the December 7th, 2016 Quarterly General Meeting Minutes.
Proposed:  Jim   Seconded:  Scott     All in favour.

4)    Business arising from the minutes.        None.

5)    Directors’ Reports.         5:1)    Membership, Bruce.
The membership stands at 406.    There vacancies in the canvassers’ team. We are currently looking for volunteers to canvas parts of O’Hara, the 124/124B/27ave area and Seacrest. It is a good opportunity to chat with your neighbours and takes perhaps 5 to 7 hours spread over 3 or 4 afternoons in the summer.

5:2)    Treasurer’s report,    Liz reported the figures up to February 3rd.
Liz also indicated that because of recent changes in her work commitments she will be leaving the treasurer’s position at the end of her term at the September AGM.  Anyone interested can please contact Liz to talk about the position and perhaps begin an early partial transition.

6)    Survey Results Discussion.
Andrew informed the meeting that some of the Directors had met with the City Planning Department and it was agreed that discussion about future developments should flow through the review of the Community Development Plan process.

Flowing out of the paddle board survey, Suhki at the City is pursuing tendering a new contract for the same size and scope of operation.   (Members comments around ensuring the appropriate safety standards are in place in any contract have also been relayed).

A small number of members expressed great concern over the wording of question 6 in the Church Property Development Survey. (“Any new development on Beecher St. should comply with the “Village Commercial” designation and intent in the Land Use Plan, (1999), until such time the Land Use Plan is changed”).

The lots on which the Church is sited are zoned “Institutional” PA.
The “Institutional” zoning designation is clearly shown in figure 4 of the Crescent Beach Land Use Plan, (April, 1999), document.

The concern is that through an error in omitting this information in the wording of question 6, anyone not knowing the zoning designation, or not looking at the Land Use Plan document, may have been unaware of the “institutional” zoning designation of the lots on which the church is situated.

To correct any confusion a note clarifying and confirming the zoning designation of the church lots will be sent out to the membership.

[Wording to be sent out to the membership: “There was an error/omission in the wording of question 6 of the Church Development Survey. This is to confirm that the zoning for the lots on which the church building is situated is Institutional, PA”].

The meeting recognized the success of the survey initiative, in providing valuable information, with a round of applause.

7)      Whistle cessation. Erik reported that the City is waiting on some documentation from BNSF. The details of the fencing, barriers etc. have been worked and finalized.
Erik also drew the meeting’s attention to the excellent letter sent by Todd Stone to Marc Garneau, the Federal Minister of Transport, laying out the bigger picture business and community benefits for rail relocation.

8)    Beautification grant approved. The City has approved the grant to improve the appearance of the area around the sports box. Once the weather co-operates we will inform members of the date and scope for the work and ask for volunteers to help with getting it done.

9)     Correspondence.  The storm drainage project. Victor Jhingan indicates that the ground penetrating radar work to identify those areas of greatest archeological interest had to be delayed because of the snow cover. The start is now imminent and once the alignment has been determined he will be in contact with the community.

The splash-over mitigation berm.  Tindi Sekhon is indicating that raising a manhole and applying sod to the berm should start this week, weather permitting.

 Rick Hamilton indicates that the work on the sitting wall in front of Beecher Place is planned to begin this month providing they receive the archeological permits. The intent is for completion by the May long weekend at the latest. Design drawings have been provided for information.

10)                       New Business.  Scott McDermid, Village Montessori School.
Scott is looking for local support for his expansion application.
 Proposed: Scott, seconded: Jim Carter, that a letter, prepared by Scott, be sent to the membership, for those wishing to support his application to sign and forward, either to Scott or the City.   Supported: by a show of hands.

11)                       Look ahead to the September AGM.
Call for interest in the positions of Treasurer and Secretary where the two year terms are up and for the position of Director-at-Large.  We know we have the Treasurer position to fill. We should be considering succession planning, given there is a learning curve associated with the work of these positions and we would prefer not to be scrambling for volunteers in August. Please talk to any Director about your interest.
Ed commented how much he is enjoying working on the executive Committee and encouraged others to come forward.

12)                       Motion to adjourn.  Proposed: Carolyn.   Seconded: Carol.
    Meeting adjourned  at 9PM.