Monday, May 6, 2024
Thursday, March 21, 2024
CBPOA - January 10, 2024 General Meeting Minutes
Crescent Beach
Property Owners’ Association
General Meeting
7:30 PM – January 10,
2024
Alexandra
Neighborhood House
Approximately 95-100 attendees
1.Call to Order: The President, Bob Poulton, called
the meeting to order at 7:40.
2.
Presentations
a) Crescent Beach Parking Update:
Kristen Tiede, Dave Harkness and Victor Jhingan from the City of Surrey’s
Engineering Department attended the meeting.
Dave Harkness and Victor Jhingan provided an overview of parking utilization and
initiatives planned to provide a more equitable access to parking supply.
The
full corporate report regarding parking can be accessed at the following link:
b) Crescent
Beach Drainage Improvements: Tindi Sekhon provided a presentation regarding the
next phase of drainage improvements planned for construction along McBride Ave
and McKenzie Ave in spring/summer of 2024.
If you have any questions for Tindi, please contact him directly
Tindi
Sekhon THSekhon@surrey.ca 778-772-6964
Questions and comments followed each
presentation.
3. Adoption of Agenda:
M/S/C, “That the agenda be adopted, as presented.”
4. Approval of Minutes:
M/S/C, “That the Minutes of November 8, 2023 be approved as distributed.”
5. Matters arising from
the November General Meeting Minutes – None
6. Correspondence and updates
a)
Bylaws
i) The certified CBPOA Bylaws were distributed
to members with the meeting agenda.
ii) Committee Policy - The Bylaws Committee will be working
on a draft policy to expand upon Article 6.2 of the CBPOA Bylaws.
b)
Letter to City of Surrey re Nav Canada – Letter is being drafted
c) Elections BC – Elections BC has openings in South
Surrey for Deputy District Electoral Officers.
Information was sent to members on
January 18.
7. Directors Reports
a)
Treasurer
i) Dues collected in the 2023 membership drive have
buffered the CBPOA bank account.
ii) Investments come due the week of March
3. Monies will be reinvested.
b)
Membership - There are 353 (345 Regular Members and 8 Associate Members)
8. Committee Reports - None
9. New Business – Question asked
regarding status of microphone system purchase.
10. Adjournment - There being no further business, the meeting
was adjourned at 8:50pm.
Next meeting: Wednesday March 13,
2024 @ 7:30pm.
Tuesday, September 26, 2023
CBPOA - August 31, 2023 - General Meeting Minutes
7:00
Thursday, August 31, 2023. General Meeting.
The meeting was held at Alex House with 16
members plus 3 Directors present.
1.
The meeting was called to order by the Vice President Bob Poulton.
2. Quorum was confirmed with 16 voting
members present.
3.
The agenda, “to review the proposed changes to the CBPOA Constitution
and Bylaws and to provide an opportunity for members to provide input” was
approved.
4.
Bob thanked Bob Abernethy and Michael Eyre for the contributions to the
Bylaw Review Committee. There were many
meetings with extensive discussions.
5.
After committee review of the proposed CBPOA Constitution and Bylaws,
each ‘Part’ at a time, was reviewed with input from members, the following
motion was approved, ‘That the changes made since the August 11 and August 29th
emailing of the Constitution and Bylaws be included in the final draft, which
will be sent to the members prior to the September 20 General Meeting.”
The meeting was adjourned at 8:15.
The next General meeting: September 20, 2023
CBPOA - August 9, 2023 - General Meeting Minutes
Crescent Beach Property Owners’
Association
7:30 PM – Wednesday August 9, 2023 – General Meeting Minutes
The meeting was held in the Dining Hall at Alex House with
approximately 32 in attendance.
1. The meeting was called to order by
Vice President Bob Poulton.
2. The agenda was approved.
3. Presentation - Councillor Linda Annis
spoke at length about a wide variety of topics, including ticketing for parking
violations, various infractions on the beachfront path, emergency access, and policing. She answered questions from the members and
took away questions to follow up on.
4. The June 7, 2023 General Meeting
Draft Minutes were approved, as circulated.
5. Matters arising from the minutes: Bob
spoke to his research into a stop sign on McBride Avenue at Adam’s Lane.
6. Directors Reports
a. Treasurer – Jim Gordon reviewed the
finances of the CBPOA; there has not been much change over the summer.
Membership dues are now being collected and will be deposited in September.
There will be a financial report at the AGM on September 20, 2023. Jim read out
the letter he sent to J. Carter, T McEvoy & T Hill on May 1, 2023 which
offered three suggestions on how to rectify the spending of $5,800 in Nov 2022.
b.
Membership
– Canvassers are collecting memberships and updating information. There was a call for a Membership Chairperson
for next season.
7. Correspondence and Updates none
8. Working Group Reports
a.
Bylaw Revision Working Group – There will be a special General Meeting on Aug 31, 2023 at
Alex House for the sole purpose of reviewing the proposed changes to the
bylaws. A gmail account has been set up to receive comments.
b.
Beach Fire Working Group – Tricia Ewert
spoke about the decrease in beach fires over the summer: recording started
informally on Feb. 18, 2023; fires reported were as follows:
Feb - 4.
Mar – 26
Apr - 27
May – 40
Jun – 22, the electronic sign went up on
June 19, 7 more = 29
Jul – 13
Thanks
to Surrey Fire Department, Bylaws, Police and BNSF police.
Thanks
go to Councillor Annis for her support on this initiative as she helped bring
this matter to the forefront and as a result, we were able to get the
electronic sign.
Finally, thanks especially to residents as your calls are getting the problem
on the radar. Please keep calling and reporting via email to the CBFWG: cbbeachfiresafetygroup@gmail.com
Next steps: We are hoping for the electronic sign to
stay year-round.
We are hoping to engage with all the various enforcement groups on more
deterrence for offenders.
b. Parks Committee
a.
Five
members have offered to serve on this group.
Their mandate is to continue to advocate for the Blackie Spit Master Plan
(1999), to monitor and report on actions by the City which might conflict with
the plan, to cultivate a productive working relationship with the City
administration in order to effectively promote the interests of the CBPOA
membership, to coordinate activities with other CBPOA working groups and
committees ,and to follow and report back on items of particular interest to
the Association and its members concerning parks within the CBPOA
boundary. A motion was made to accept
this mandate. Carried.
b.
The
Parks Committee is looking for someone to monitor Nav Canada’s evaluations of
the proposed new Flight Paths over Mud Bay.
c.
The
Parks Committee is also looking for someone who has expertise in monitoring the
environmental issues for Blackie Spit.
c. New Business
b. There will be a special General
Meeting on Aug 31, 2023 at Alex House for the sole purpose of reviewing the
proposed changes to the bylaws.
c.
The
2023 AGM will be held on September 20, 2023 at Alex House.
d.
Positions
to be filled at the AGM are:
President
(one year term),
Secretary
(two-year term),
Treasurer
(two-year term),
Membership
Chair (one year term).
d. The meeting was adjourned
Monday, July 17, 2023
CBPOA - June 7, 2023 - General Meeting Minutes
Crescent Beach Property Owners’
Association
7:30 PM – Wednesday June 7, 2023 –
General Meeting
Minutes
The meeting was held in Alex Hall, with approximately 25
members plus 3 Directors present.
1. The meeting was called to order by
Vice President Bob Poulton. Bob thanked
Beryl Kirk for her many, many years of service to the Crescent Beach Property
Owners Association.
2.
Approval
of agenda
3.
The
April 12, 2023 General Meeting Draft Minutes were approved as corrected.
4.
Matters
arising from the minutes: none
5.
Directors
Reports
a.
Treasurer:
The
CBPOA holds approximately $35,000 in investments and $10,000 in cash; no
changes have taken place since the last meeting.
The
June end-of-year summary will be tabled at the yearly AGM in the fall.
It
was moved and seconded that the CBPOA donate $2500 to Alex House. Carried
b.
Membership:
preparations are underway for the 2023/2024 membership campaign, which will get
underway July 1, 2023.
6.
Working
Group Reports
a.
Bylaw
Revision Working Group – the group has been reviewing and updating the
Constitution and Bylaws which are ready for an independent review. There will
be an opportunity for members to view the proposed update within the next few
months before presentation to the membership at a meeting.
b.
Beach
Fire Working Group
The
number of fires reported to the City during March (26), April (27) and May (40)
was reviewed.
Bylaws
officers are walking or riding the beach fronts advising the public of the ban
on fires.
The
fire department has responded within 10 minutes of a call.
The
RCMP are to be called to attend beach fires south of the Maple Street access to
the beach.
The
City is looking at better, more permanent signage.
It
was moved and seconded that the CBFWG be
recognized as a special committee representing the membership of the CBPOA.
Carried
a. City of Surrey
Dogs on the beach – From Neal Aven, City of
Surrey Manager of Parks, “At the Parks,
Recreation and Culture Committee (PRCC) meeting held on September 21, 2022,
staff reported back to the committee with the results of our observations
during May to July 2022. Based on our observations, comments received
from the public and analysis of the function of the site, staff’s
recommendation to PRCC was to maintain existing regulations that permit dog
access to Crescent Beach path only between September 16 of the current year and
May 14 of the following year. This recommendation was supported by PRCC.” The report that PRCC received and supported
at last September’s City of Surrey meeting is attached.[LB1]
Traffic & Parking
Councillor
Linda Annis, at the May 15th Surrey Council Meeting, made a Notice of Motion,
“That staff conduct and present to Council a comprehensive plan on how traffic
flow, parking and emergency access to Crescent Beach can be improved”. At the
June 7, 2023 Council Meeting, after some comments and discussion, it was
decided “to send it back to staff for further consideration”. What is being
sent back to staff is unclear.
For
more detailed information, residents can access council meeting video feeds and
minutes at http://www.surrey.ca/city-government/councilmeetings.
Update:
The May 15 motion put forward by Councillor Annis will go forward. The initial
report, with recommendations, is planned for the fall of 2023, with
implementation to begin in the spring of 2024.
Fence along rail line: Owners and
Occupants of homes in the Crescent Beach area were surveyed in May about a
proposed fence project for whistle cessation; results of the survey are being
analyzed; Surrey Traffic plan to make a recommendation to Council in June regarding
whistle cessation/ fence installation and subsequent request to BNSF to cease
whistling before the end of this year.
8.
New
Business
a.
It
was moved and seconded that the Directors be empowered to dispose of the radar
gun. Carried. One member took it home in hopes of putting
it to use in the community, other possible uses were considered.
b.
It
was moved and seconded that a standing committee be formed to maintain liaison
with Surrey Parks. It was suggested that this liaison encompass all parks
within the Crescent Beach area. Carried. Ron Sorensen has been appointed to be
the spokesperson for this group.
c. From the floor, Rich Schmid moved
that the Executive look into having a community sign, either provided by the
City of Surrey or another source, to not only welcome visitors but to advise
them of speed, fire noise and parking restrictions. Carried. Rich also
recommended that the CBPOA request a Stop sign at the junction of McBride and
Adam’s Lane.
d.
A
member brought the widespread theft of catalytic converters to the attention of
the members. A simple deterrent is to park with the rear of the vehicle
inaccessible; Langley apparently has an etching program in place to make the
catalytic converters unsellable.
e.
A
member having difficulty with the completion of landscaping from the drainage
project on Sullivan requests that any members also having difficulty contact
this email address (crescentbeach.bc@gmail.com) to be redirected to him
The meeting
was adjourned at 8:50.
The next
General Meeting: August 9, 2023.
The Annual
General Meeting will be held on September 20, 2023
Thursday, June 15, 2023
CBPOA - April 12, 2023 - General Meeting Minutes
Crescent Beach Property Owners’
Association
7:30 PM – Wednesday April 12, 2023
General Meeting Minutes
Meeting held
in the Dining Hall at Alex House, approximately 40 members and 4 Directors
present
1. Welcome and Introductions by the
President
Representatives from Alex
House were unable to attend this meeting but an invitation has been extended to
make a presentation at a future meeting. Fundraising is underway to cover the
deductible for the insurance to repair the areas and equipment lost during the
flood of December 2022. Please go to AlexHouse.net to learn more. Members are encouraged to take out a
membership to this Neighbourhood House, whose premises the CBPOA use without
cost due to an historical arrangement.
2. Adoption of agenda
3. Moved by Joe Whitman, seconded by Sally
Stewart, that the January 18, 2023 General Meeting Draft Minutes be adopted as
circulated. Carried.
4. Matters arising from the minutes:
none
5. Directors Reports
a. Treasurer (Jim Gordon)
After
wrestling with Coast Capital for over 2 months to change signing authority to
the new Directors, that goal has been achieved.
The
present accounts are in good shape. GIC
investments, which are totally liquid, have been made.
There
is a balance of $46,000.
It
was suggested that we keep a ‘cash’ balance of $10,000 and invest the rest.
b. Membership
Bob
Abernethy has stepped up to take care of data entry.
Margie
Schultz has offered to organize the membership drive/canvassing campaign.
There
are approximately 380 members.
6. Correspondence and Updates from the City
of Surrey
BNSF Train Blockage
o
Transport Canada was notified of BNSF’s blockage this past
January and has been in discussions with BNSF. BNSF will be adjusting
their operating protocols, reverting back to their previous operating
conditions, which Fire Services has indicated should alleviate some
concerns.
o
Staff (Engineering and Fire Services) are monitoring BNSF
movements and are notified if there is a blockage for longer than 5 min. No further action is being considered at this time by Engineering nor Fire Services.
o The president
shared a letter written to the City of Surrey Feb. 2, 2023 reviewing a probable
cause of the derailment (speed around the curve near the Christopherson Steps)
and a motion made 7 years ago in council. See attached.
BNSF Whistle Cessation and Fence requirement
o Staff is preparing to
undertake public consultation in late April/May on the proposed fencing project,
with the proposed location being on Bayview Drive road
allowance. Consultation will include the residents on Bayview, the
community of Crescent Beach and the CBOPA. Once the consultation is
complete, a report will be brought forward for Council’s consideration on next
steps.
o
Whistle Cessation -Graeme Cross’ letter to the CBPOA, which was
covered in the January 18, 2023 CBPOA minutes was reviewed. Please see the attached letter.
Summer
Traffic
Staff (Engineering for on-street
and Parks for off-street) continue monitoring the area. Past occupancy and
utilization surveys prior to and during May and August last year indicated:
Parking supply at Blackie
Spit Park is 304 stalls and on-street public spaces is 664.
- Of
the 664, approximately 27% are encroached /unavailable to the public due
to private landscaping, illegal signage, or obstructions installed by
residents within the ROW.
- Peak
occupancy during May and August surveys indicated a maximum 74%
utilization of available parking, i.e., at no time was the parking supply
fully occupied. Please see summary of occupancy surveys (conducted with
License Plate Recognition Camera-equipped vehicle) below.
|
Street Segment |
May Average Occupancy |
August Average Occupancy |
|
Bayview Street |
17% |
19% |
|
Beecher Street |
51% |
67% |
|
Sullivan Street |
20% |
18% |
|
Gordan Ave |
10% |
16% |
|
McKenzie Ave |
17% |
27% |
|
McBride Avenue South |
20% |
27% |
|
Dunsmuir Rd |
14% |
61% |
|
Kidd Rd |
19% |
39% |
|
McBride Avenue North |
19% |
36% |
|
Alexandra Street |
35% |
57% |
|
Agar Street |
22% |
33% |
|
Gardiner St |
20% |
34% |
|
Gilley St |
32% |
36% |
|
Target St |
41% |
76% |
|
Parking Lot |
39% |
64% |
|
Maple Street |
17% |
25% |
|
|
|
7. Working Group Reports
a.
Bylaw Revision Working Group: A group of members have met to update the
bylaws and bring them in line with the current Societies Act. They continue to work on the revision, and
will bring recommendations to a General Meeting in the future following
notification of their intention to do so.
b.
Beach Fire Working Group: A group of members met over the past few months to gather statistics
on the incidence of fires on the beach after dark. For the month of March, a
total of 26 beach fires were phoned into Surrey police and fire
departments. The following
mandate was read: “The mandate
of the Beach Fire Working Group is to support the organizations under the
umbrella of the city of Surrey, including Parks and Rec, Bylaws, Fire and
Police, to eliminate the problem of beach fires in Crescent Beach. The BFWG is
engaging members of the community to report beach fires and is independently
gathering statistics on the number of fires phoned into the Surrey police and
fire departments. Ultimately it is hoped that this information will assist
these agencies to improve signage and enforce the existing bylaw on beach
fires.”
8. New Business
a.
David
O’Sullivan reported that he observed the dyke level was 300 mm above the high
tide over Christmas (should be 450 mm minimum); he photographed it and sent it
to the City of Surrey Engineering Department.
b.
There is a development proposal to rezone the property at the former
location of the gas station at 12758 28 Ave. The proposal is for a restaurant
and office space, with associated parking stalls. If you have questions or
comments about the development please contact Ben Daly, Project Planner for the
City of Surrey at ben.Daly@surrey.ca or 604-502-6025.
9. Meeting adjourned at approximately
9:00.
Addendum: Shortly after the April 12, 2023 General Meeting, the Directors received Beryl Kirk’s resignation
as President.