2008 Annual General Meeting Final Minutes

Crescent Beach Property Owner’s Association
2008 Annual General Meeting

Date: July 2nd, 2008
Time and Location: 8:05 PM Beecher Place, Crescent Beach
Directors in Attendance:
Don Sinclair - Past President
Mark Nelson - Vice President/Treasurer
Malcolm Stewart – Membership Chair/Secretary
Directors Absent:
Karen MacPherson - President

Don Sinclair as chair, called the meeting to order at 8:05 pm. It was established that a quorum was present.

Adoption of the July 4th, 2007 Minutes
Motion to adopt the minutes: Lea Buburuz
Second: Bob O’Brien
Motion carried

Membership Report – Malcolm Stewart
o 369 members, down 20 from the prior membership year.
o A 2 year renewal option was offered for the first time in 2007, with 172 members choosing the option.
o $5,560 collected through 14 canvassers and mail renewals.
o 2008 ends Malcolm Stewart’s term and he will work with the new Chair to transition responsibilities in August/September.

Adoption of the Membership Report
Motion to adopt the Membership Report: Barb Armstrong
Second: Barbara Cullen
Motion carried

Treasurer’s Report – Don Sinclair
A Statement of Society’s Receipts and Expenses for the period ending June 30, 2008 was distributed and read by Don Sinclair. Membership equity has risen from $27,189 in 2007 to $31,442 in 2008. Hard copies of the Statement were distributed at the meeting and are available on member request.

Of note was the Society’s standing resolution from previous years to fund the Blackie Spit Preservation Society with its membership fees amounting to 50 cents each year, of every membership fee received. At present, as the Blackie Spit Preservation Society is not active, these amounts have not been paid every year. Additionally, included in legal expense are the costs of keeping the Blackie Spit Preservation Society in good standing as an incorporated entity.

Adoption of the Treasurer’s Report
Motion to adopt the Treasurer’s Report: Bob Abernethy
Second: Alan Edworthy
Motion carried

New Business
Year Round Leashed Dog Access to the Crescent Beach Promenade
In advance of putting the motion to the floor, Malcolm Stewart provided the following information:
o A reminder that regardless of the outcome of the vote on leashed access, the current bylaws remain in place. The City, not the CBPOA, establish and enforce bylaws in the interest of the community at large. It is expected that the outcome of the CBPOA vote would be taken into consideration by the City when contemplating any changes to existing bylaws.
o A history, beginning in October 2006, leading up to the motion. Leashed access had been identified as an issue for the Beach Committee in 2006. Over the course of several monthly meetings there had been extensive debate on the matter. It had been agreed at the February, 2008 General Monthly Meeting of the Association that the AGM would be the best time to present the motion to allow greater involvement of Association members.

In advance of the vote, members expressed a variety of views on year round leashed access to the promenade/pathway, leading to the following motion, put forward by Malcolm Stewart.

Leashed Dog Access to the Crescent Beach Promenade
Whereas:
o Bylaw #13480 currently restricts horse and dog access to the beach from May 15th to September 15th and,
o There is community support for the City of Surrey’s General Manager to prescribe year round leashed access for dogs to the promenade/pathway under Bylaw #13480 and
o Bylaw #13480 was put in place prior to the construction of the dyke and,
o With the construction of the dyke, the promenade/pathway is now distinct and separate from the beach enabling enforcement of the Bylaw then,

It is resolved that:

The Crescent Beach Property Owners’ Association supports year round leashed dog access to the Crescent Beach promenade/pathway.

Motion to forwarded by: Malcolm Stewart
Second: Jay MacDonald

Discussion of the Motion lead to the following Motion to Amend:
That the motion be amended to:

The Crescent Beach Property Owners’ Association supports year round leashed dog access to the Crescent Beach promenade/pathway with access for the period May 15th to September 15th restricted between dawn and 9:00 am.

Prior to voting on the motion to amend, one member raised a point of order with the Chair concerning an amendment to a motion that had been published. In the Chair’s view, anyone with interest in the motion was either at the meeting or had submitted a proxy, therefore a motion to amend would be permitted.

Motion to Amend: Diane Maughan
Second: Lea Buburuz
Motion to Amend Defeated

The original motion forwarded by Malcolm Stewart was then put to the floor for a vote:

The Crescent Beach Property Owners’ Association supports year round leashed dog access to the Crescent Beach promenade/pathway.

Motion Defeated

Malcolm Stewart indicated that application of the proxy votes would not alter the outcome of the vote.

Election of Officers

By acclamation, the following officers were elected:

President: Mark Nelson, 2939 McBride, Surrey, BC, V4A 3E4
Treasurer: Don Sinclair, 2566 Maple Street, Surrey, BC, V4A 2Z5
Membership Chair: Bruce Friesen, 2854 Bayview Street, Surrey, BC, V4A 2Z4

The Vice President’s position remains vacant and Malcolm Stewart will continue as Secretary to the end of his term in 2009. Karen MacPherson assumes the role of Past President .

Meeting Adjournment
Motion to Adjourn at 8:45 PM: Rich Schmid
Second: Jim Mitchell
Motion Carried

President: Mark Nelson @ 604.531.4999
Treasurer: Don Sinclair @ 604.541.3931
Membership: Bruce Friesen @ 778.292.1954
Secretary: Malcolm Stewart @ 604.541.9004
Past President: Karen MacPherson @ 604.535.5938