2010 December Quarterly General Meeting Final Minutes

CRESCENT BEACH PROPERTY OWNERS’ ASSOCIATION

Date December 1, 2010

QUATERLY GENERAL MEETING FINAL MINUTES – 7:30 pm – Beecher Place

Directors in Attendance:
Mark Nelson – President, Karen MacPherson Past President, Malcolm Stewart Treasurer, Bruce Friesen Membership, Barbara Armstrong Secretary and Christie McConkey Secretary

7:30 pm The President Mark Nelson called the meeting to order

Because of time constraints for her Kerry Baron from Surrey Drainage Department gave a short presentation.
She related that the old pump station is 70 years old and needs to be replaced. There is funding in place for this and work should begin in 2011. The first priority areas for improving drainage will be Gilley/Kidd area and discussion with residents will occur before any work takes place. She will return in June with an update.

President Mark Nelson reported on November 1, 2010 meeting with Surrey Council Transportation & Safety Committee where he presented in response to a proposal regarding an emergency access under the trestle bridge at the marina. The City of Surrey is also working looking at access options in and out of Crescent Beach. To present this work was Bernard Abelson, Senior Transportation Engineer with ISL Engineering and Land Services who had been hired by the City of Surrey, Mana Daniwall, Transportation Planner with the City of Surrey and Deputy Fire Chief Dan Barnsher. They presented 12 different options that they are looking at, responded to questions and asked for input from members. There is no deadline for this and Surrey strongly noted this is very preliminary work.

Click here to view the table of options.
Click here to view the map of options.

Surrey did provide comment sheets and welcome input from the community.
Comments from the floor included moving the rail line inland.
It was reported that BNSF admits fault in recent train blocking the road access.
It was noted that Mayor Watts is pushing for action on the emergency exit.

QUARTERLY MEETING:

Adoption of September 1,2010 Minutes
Motion: Mark Nelson Second: Karen MacPherson, to adopt minutes of September 1st as circulated. Carried

TREASURER’S REPORT: Malcolm Stewart reported that the Chequing account held $3,482.05, the term deposit held $34, 405.00 for a total of $37,887.05

MEMBERSHIP REPORT: Bruce Friesen reported that as of December 1, 2010 there were:
390 total members
375 regular
14 associate
2 commercial

2009/10 had 376 total members
2008/09 had 359 total members

Revenue: $3050.00

Bruce mentioned that volunteer canvassers for summer 2011 are needed and would be warmly welcomed.

EMERGENCY PREPAREDNESS COMMITTEE:

Margot Thomson gave an enthusiastic report on the emergency preparedness committees workshops (5) attended by 42 participants. She related that they were information based primarily and stressed the importance of being prepared inside your home as well as “emergency kit” strategies.

SOCIETY ACT CHANGE

A resolution to change the bylaws to reflect current practises was proposed:
1. Annual dues go from July 1 – June 30.
2. The Association will hold its meetings at a time and place to be decided by Directors.
3. The Annual General Meeting of the Association shall be held at time and place as determined by the Directors but, in any event, must be held once in every calendar year and not more than fifteen (15) months after adjournment of the previous Annual General Meeting. The election of Directors of the Association will be held at each Annual General Meeting.

Motion to change: Jim Mason, Seconded Gail Terry, Carried

NEW BUSINESS:

A Surrey theatre group would like to have 5 performances of “A Midsummer’s Night Dream” in the park at Blackie’s Spit next summer. It is projected that 200 people would attend. The theatre company wanted to know if CBPOA would endorse this type of activity.

Motion to support: Lea Burbits, Seconded Hilary Burrill, carried

Mark thanked Carrie Ross for her flyer regarding the paint spill and the delivery of it.

We also offered thanks to Esquire Coffee for once again supplying coffee for our Christmas Party.

Meeting was adjourned at 8:45