CBPOA - September 12th, 2018, Annual General Meeting Minutes

Directors present: Andrew, Ed, Jim, Bruce, Derrick.                       Beecher Place.

1)      Call to Order: 7:50PM.

2)      Adoption of the September 6^th, 2017, Annual General Meeting minutes.

Proposed: Ed.  Seconded: Michael.      All in favor.

3)      Matters arising from the minutes:    None.

4)      Directors’ Reports. 

 4:1) Treasurer’s Report.  Jim reported, for the year ending June 30^th: see printed report. Expenditures for the year included $1800 in legal fees including those necessary to comply with the BC new Societies Act requirements. The Society has a standing resolution to fund the Blackie Spit Preservation Society to the amount of $0.50 of every membership fee collected, which amounted to $620 for the year ending June 30^th, 2018. Cash on hand and term deposits totaled just under $51000. Adoption of the Treasurers’ report – proposed: Ron.  Seconded by: Dave.  All in favor.

4:2) Membership Report. Bruce reported that membership canvassing is progressing well for this year. Once again we owe a huge thank you to the team of volunteer canvassers. For the streets completed to date, representing about three quarters of the member properties, the membership totals are consistent or perhaps slightly above last year’s membership total at June 30^th of 383. We do note again a large number of houses for sale, demolished, under construction or major renovation, meaning membership in our Association is unlikely at those addresses.

The most important message is the need for new members for the canvassing team, to replace those who will call this their last year and those who wish to call this their last year. At least three fresh faces and better four or five will be needed.

In answer to a question, Bruce responded that canvassing entails, on average, a commitment of three to four hours per year.

From the floor, Henry suggested that it would be beneficial to the membership drive to have a CBPOA card that could be left in the mailbox where the resident is out and said he would help Bruce design something.

From the floor, a big thank you to Bruce, without whose efforts we would not have close to 400 members.

Bruce and the canvassers were thanked with a round of applause.

5)      New Business.

From the floor, concern was expressed that Transport Canada is treating rail safety at Crescent Beach differently from how they treated the same issue in White Rock. With fatalities having occurred, why has nothing been done along the track at Crescent Beach?

Members present stated that while we do not know anything about the White Rock case, the CBPOA has been working with the City of Surrey and BNSF for ten years on the need to improve rail safety at Crescent Beach. Transport Canada has been and continues to be involved in the rail safety meetings between the City of Surrey and BNSF. Collectively we were very close to making the installation of a fence happen until some locally did not like where the fence was to be placed. The work towards a safety fence solution is continuing.

6)      Election of Officers:  President, Vice President and Membership.

Andrew presented the slate of Members who had agreed to stand and asked if there were any further nominations form the floor? In the absence of further nominations, by acclamation, Andrew Severson will continue as President, Rona Tepper will take up the position of Vice President and Bruce Friesen will continue in the Membership role.

Ed Searcy retired as Vice President and the members thanked Ed for his contribution.

7)      Directors-at-large:  Beryl Kirk and Robert Doolan.

8)      Motion to adjourn: Proposed: Jim.  Seconded: Trevor.  Meeting adjourned at 8:40PM.